Receptionist

Receptionist

La Porte, TX

The Receptionist is responsible for performing a wide range of duties on a professional level and works closely with all departments within the organization. This position will be the first point of contact to all visitors and clients visiting the office.

Primary Duties and Responsibilities:

The Receptionist performs a wide range of duties including some or all of the following:

• Answering multi-line switchboard phone system, transferring calls to appropriate department personnel.
• Greets customers, clients and co-workers
• Hands out employment applications
• Maintain availability list of craft personnel sign-in lists
• Sort and forward incoming mail daily to appropriate departments
• Handles special request mail out packages, FedEx, Courier packages, etc.
• Process incoming faxes to appropriate department
• Maintain visitor sign-in/out sheets
• Maintain and order office and coffee supplies
• Keeps conference room clean.
• Maintains front coffee bar area
• Stock Office Supply Cabinets
• Help and format resumes for client’s review.
• Other duties as assigned by Human Resources & Business Services Director

Requirements:

The Receptionist requirements include, but are not limited to, the following:

• Possession of a high school diploma or equivalent (GED)
• Minimum 1-year experience in an office environment
• Professional appearance / Business casual
• Punctual
• Excellent phone skills
• Ability to multi-task,
• Excellent data entry skills
• Working knowledge of MS Word, Excel, Microsoft Outlook
• Possession of strong organization skills
• Ability to communicate effectively to individuals over the phone and in person
• Ability to work with minimum supervision
• Ability to work independently on assigned tasks as well as to accept direction on given assignments

Working conditions are as follows:

• Position Type: Full Time
• Standard Hours: Monday – Thursday 7:00 am to 5:30pm
• Overtime: Occasionally
• Range: Permanent – 90-day Probation
• Travel: Minimal (maximum of 10%)