Payroll Administrator

Summary

Job title: Payroll Administrator

Department: Payroll

Description

Summary:

The Payroll Administrator provides day-to-day support for the timely and accurate processing of employee payroll. This position reviews time and attendance information, processes payroll changes, maintains payroll records, responds to employee inquiries, and assists with payroll audits, reconciliations, and reporting.

Working closely with employees and managers, the Payroll Administrator helps ensure payroll transactions are processed in accordance with established policies, procedures, and applicable requirements.

This position offers an excellent opportunity for a detail-oriented and organized individual to develop payroll knowledge and experience while working with confidential and sensitive employee information.

Reports to: Payroll Supervisor

Minimum Qualifications:

• High school diploma or equivalent.
• 0 - 2 years of payroll, accounting, human resources, administrative, or related experience. Relevant coursework, internships, or similar experience may be considered.
• Strong attention to detail and commitment to accuracy.
• Basic proficiency with Microsoft Excel, including entering and organizing data, using basic formulas, and working with spreadsheets.
• Proficiency with Microsoft Outlook, Word, and other standard office applications.
• Strong organizational and time-management skills with the ability to prioritize responsibilities and meet established deadlines.
• Ability to handle confidential and sensitive employee and payroll information with discretion.
• Strong written and verbal communication skills.
• Strong customer-service skills and the ability to communicate professionally with employees, managers, and business partners.
• Ability to follow established policies, procedures, and instructions while recognizing when additional guidance is needed.
• Ability to research and assist with resolving routine discrepancies and data issues.
• Ability to work effectively both independently and as part of a team.
• Ability and willingness to learn payroll systems, timekeeping systems, payroll policies, and applicable payroll requirements.

Preferred Qualifications:

• Associate or Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• Previous experience in payroll, accounting, human resources, or another detail-oriented administrative function.
• Experience working with a payroll, HRIS, or timekeeping system.
• Intermediate Microsoft Excel skills, including formulas, filtering, sorting, and basic data reconciliation.
• Experience working in a deadline-driven environment.
• Interest in pursuing payroll-related education, professional development, or certification.

Working Conditions:

• This position operates in a professional office environment which may require sitting for extended periods.
• Routine use of office equipment such as computers, phones, photocopiers, fax machines, filing cabinets

Supervisory Responsibilities: No

Essential Job Functions:

The Payroll Administrator will be required to interact with employees of CED locations as well as corporate level management both verbally and in writing. Additional functions include but are not limited to:

• Process employee data (new hires, terminations, employee changes) in HRIS system.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Perform timely reconciliations and audits of payroll and related data.
• Assist employees with inquiries regarding payroll and time reporting.
• Maintain personnel/payroll files and other confidential records in accordance with record retention guidelines.
• Maintain current knowledge of applicable state and federal wage and hour laws.
• Provide world class customer service.
• Maintain high degree of confidentiality as it relates to sensitive personnel and financial matters.
• Take initiative toward problem resolution.
• Manage and prioritize numerous tasks remaining highly organized with exceptional attention to detail.

CED is an Equal Opportunity Employer - Disability | Veteran

Other Compensation:

The following additional compensation may be applicable for this position:

• Profit Sharing

Benefits:

Benefits available for this position are:

• Insurance - Medical, Dental, Vision Care for full-time positions
• Disability Insurance
• Life Insurance
• 401(k)
• Paid Sick Leave
• Paid Holidays
• Paid Vacation
• Health Savings Account (HSA) and matching
• Dependent Care Flexible Spending Account (FSA)
• Teledoc
• Paid Pregnancy & New Parent Leave