Program Finance Manager

Program Finance Manager Conservation International protects nature for the benefit of humanity. Through science, policy, fieldwork, and finance, we spotlight and secure the most important places in nature for the climate, biodiversity, and for people. With offices in 30 countries and projects in more than 100 countries, Conservation International partners with governments, companies, civil society, Indigenous peoples, and local communities to help people and nature thrive together. POSITION SUMMARY - This position is based in Arlington, VA The Program Finance Manager is responsible for the financial management of specific Centers and/or projects assigned to the role within Conservation International. The position reports to the Senior Director of Finance and Operations. The position will work across multiple Centers within Conservation International as needed, managing financial reporting and analysis, division and project budgets, project audits, cost proposals, and lead financial system data entry. It ensures compliance with donor and CI policies regarding the use of funds.

RESPONSIBILITIES

Financial Management and Analysis

• Oversee the timely, complete, and accurate recording of accounting transactions. Review expense reports and timesheets for the assigned cost centers.
• Ensure compliance with CI policies and procedures and donor reporting requirements.
• Review the program’s detailed transaction list on a monthly basis to ensure costs charged to the Program are complete, reasonable, allowable, and allocable based on applicable donor agreements and CI policies.
• Prepare invoices for donors and monitor the Program’s cash receipts and cash flow to ensure sufficient funds are available to meet operational and strategic needs.
• Ensure the financial management system is updated with all amendments, reporting, and important donor communication.
• Support project and/or program-specific audits and evaluations.

Budget Management

• Generate Program financial reports for internal parties, external parties, and donors from CI’s financial system, as directed.
• Modify the annual budget monthly to ensure the revenue allocations and expense budgets reflect current information and are an accurate forecast of expected project expenses.
• Develop annual budgets aligned with work plan for approval by donors, in collaboration with project managers.
• Update Project expenditure projections on a monthly basis as required throughout the period of the project.

Management and Procurement

• Coordinate or execute procurement processes, including development of terms of reference, scopes of work, requests for proposals and quotes, ensuring compliance with donors' and CI’s procedures for various types and thresholds.
• Liaise with the Grants & Contracts Unit on sub-grants and sub-contracts financed by program funds on issues impacting financial reporting, donor compliance, procurement methods, and issues related to adherence to donor terms and intent.
• Manage the incoming award process, ensuring all donor agreements, amendments, and other revenue sources are accurately reflected in CI financial systems.
• Ensure institutional policies and procedures are adhered to, including but not limited to aspects listed in the Proposal and Agreement Routing Slip, award setup in CI’s project management and accounting system, and review of institutional reports such as the Project One-Line Summary for accuracy.

Business Development

• Lead the cost proposal process for fundraising efforts, ensuring institutional policies and procedures are adhered to in the cost proposal.
• Support the development and management of multi-year budgets to inform discussions on potential shortfalls and funding gaps.
• Manage the tracking of the current and prospective funding pipeline.

Other Duties

• Advise staff on donor requirements and provide training on policies as needed to ensure compliance.
• Other duties as assigned by supervisor.

WORKING CONDITIONS

• Typical office environment.
• Ability to work extended hours occasionally to meet deadlines.
• Potential travel
• 1-year fixed-term position
• This position follows a hybrid work structure, working some days from the office and some remotely. Guidance will be shared during the interview process.

QUALIFICATIONS

Required

• Bachelor’s degree or equivalent in Finance, Accounting, Business Administration, or a related field.
• 4 or more years of direct work-related experience.
• International nonprofit experience.
• Strong analytical skills.
• Highly familiar with etiquette, protocol, and employing cultural awareness and sensitivity.
• Proven team player.
• Highly organized and able to manage multiple priorities simultaneously in a dynamic environment.
• Proven track record in financial planning, reporting, budgeting, and analysis.
• Proficiency in financial software and systems.
• Ability to collaborate effectively with cross-functional teams.

Preferred

• Experience using ERP systems, preferably Workday or Business World.

To apply for this position, please submit a resume and cover letter. US Compensation, Benefits & Culture: Conservation International is committed to pay equity, transparency, and supporting employees across locations. Salary Range: $80,000 - $90,000 annually. This range represents Conservation International's good-faith estimate of the compensation for this position at the time of posting. Final compensation is based on geographic location, job-related skills, qualifications, and relevant experience. Benefits: Eligible employees receive a comprehensive benefits package, including medical, dental, and vision insurance; a 403(b) retirement plan with a 6% employer match after 60 days; Flexible Spending Accounts (FSA); employer-paid life insurance, short-term and long-term disability coverage; paid vacation and sick leave; voluntary benefits including pet insurance; and organization-issued technology to support remote and hybrid work. Benefits are subject to plan terms, eligibility requirements, and may be modified from time to time. See all Conservation International Career Opportunities HERE Conservation International is committed to providing equal employment opportunities to all individuals. We believe in hiring based on merit and qualifications, ensuring a fair and inclusive hiring process for everyone.