Admin Clerk

About Company:

At Conectiv Supply Chain Solutions (SCS), we specialize in delivering seamless, end-to-end supply chain solutions that propel your business forward. With a strong presence in Guadalajara, Nashville, Memphis, Poland, Australia, Mexicali and Rugby, our global capabilities allow us to execute third-party logistics (3PL) solutions with precision and efficiency. We leverage decades of proven expertise to tailor and scale solutions that meet the unique needs of your business, ensuring streamlined operations and exceptional customer satisfaction. Our journey began in the optical disc manufacturing industry, where we honed our skills in precision manufacturing, packaging, and distribution. As the market evolved, so did we. Today, Conectiv is at the forefront of logistics innovation, offering cutting-edge warehousing and transportation solutions that integrate advanced automation and flexible operations. Our team of skilled experts is dedicated to redefining industry standards and pushing the boundaries of what’s possible in supply chain management. From warehousing and fulfillment to complex project management and returns handling, we can provide comprehensive solutions that drive growth and efficiency for your business.

In addition, SCS has successfully optimized its injection molding business and supply chain services by implementing a clear diversification strategy including establishing Vinyl production manufacturing, packaging and distribution in North America as well as expanding and delivering high-impact commercial print solutions.

Mission: Leveraging on their diverse background and expertise, the Executive Leadership Team leads Conectiv’s ambition through engaging all Conectiv Teams across business units and geographies through a journey of innovation, operational excellence, and inclusion. We are dedicated to seamlessly link our clients with their customers and end consumers through a versatile range of manufacturing, distribution, and logistics solutions.

At Conectiv, we believe our growth and innovation will be enhanced with diversity. Therefore, as we expand our realm of possibilities, we are committed to an equitable and inclusive culture that reflects the dynamic world around us. We are continuing to build and maintain working environments where each employee is comfortable being their authentic self and feels respected for who they are. We know great things happen when teams from different backgrounds, geographies, cultures, and human experiences collaborate as such, we’ve engaged employees globally across various departments and positions in organizational committees aimed at propelling the company forward. Three examples of this are our Women’s Leadership Network, Business Ethics Panel, and Communication and Recognition Strategy committees. Check us out at https://www.conectiv-scs.com/.

About the Role:

The Admin Clerk in the Transportation and Warehousing industry plays a crucial role in ensuring the smooth and efficient operation of administrative functions within the organization. This position is responsible for managing documentation, coordinating communication between departments, and supporting logistics and operational teams with accurate data entry and record keeping. The Admin Clerk will handle scheduling, filing, and processing of transportation and warehousing paperwork, contributing to compliance with regulatory requirements and internal policies. By maintaining organized records and facilitating timely information flow, this role directly supports operational efficiency and customer satisfaction. Ultimately, the Admin Clerk helps create a structured administrative environment that enables the company to meet its transportation and warehousing objectives effectively.

Minimum Qualifications:

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Basic knowledge of transportation and warehousing terminology and processes.
• Strong organizational skills with attention to detail.
• Ability to communicate clearly and professionally both verbally and in writing.

Preferred Qualifications:

• Associate degree or certification in office administration or logistics.
• Experience working in transportation, logistics, or warehousing environments.
• Familiarity with transportation management systems (TMS) or warehouse management systems (WMS).
• Ability to multitask and prioritize in a fast-paced environment.
• Customer service experience related to logistics or supply chain operations.

Responsibilities:

• Manage and maintain accurate records of shipping, receiving, and inventory documentation.
• Coordinate communication between drivers, warehouse staff, and management to ensure timely updates and issue resolution.
• Process and file transportation and warehousing paperwork, including bills of lading, delivery receipts, and invoices.
• Assist in scheduling shipments and deliveries, ensuring alignment with operational timelines and customer requirements.
• Support compliance efforts by preparing reports and maintaining documentation in accordance with industry regulations.
• Perform data entry tasks related to inventory management, shipment tracking, and billing information.
• Respond to internal and external inquiries regarding shipment status, documentation, and administrative procedures.
• Maintain office supplies and equipment necessary for administrative operations within the transportation and warehousing departments.

Skills:

The Admin Clerk utilizes strong organizational and communication skills daily to manage documentation and coordinate between various teams, ensuring operational workflows are uninterrupted. Proficiency in Microsoft Office allows for efficient data entry, report generation, and correspondence management, which are essential for maintaining accurate records and supporting compliance. Knowledge of transportation and warehousing processes enables the clerk to understand and process relevant paperwork correctly, reducing errors and delays. Preferred skills such as familiarity with TMS or WMS software enhance the ability to track shipments and inventory digitally, improving accuracy and efficiency. Additionally, multitasking and customer service skills help the Admin Clerk respond promptly to inquiries and manage competing priorities effectively, contributing to overall operational success.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

Conectiv SCS complies with all Federal, State and Local law prohibiting discrimination on the basis of race, religion, creed, color, national origin, ancestry, medical condition (including genetic characteristics), mental and/or physical disability or handicap, marital status, sex, age, veteran status, citizenship status, sexual orientation, gender identity, political party preference, political belief, socioeconomic status, familial status, registered domestic partner status, military service, pregnancy, childbirth and related medical conditions and any other characteristic or activity protected by federal, state or local law.