HR Coordinator

Concordia Wireless, is a privately held full-service engineering and telecom infrastructure construction firm experiencing rapid growth across the country. Clients consider us the ‘best choice’ for their design and installation services needs. We are one of the few Engineering Firms in the Country that designs and builds its own creations in the wireless sector. We support Fortune 500 clients such as T-Mobile, Verizon, and AT&T. We are seeking a bi-lingual (English/Spanish) HR Coordinator. The Human Resources Coordinator provides administrative and operational support to the Human Resources department, assisting with the execution of HR processes, employee services, recruitment, onboarding, offboarding, benefits administration, and employee engagement initiatives. This position serves as an important point of contact for employees and management, helping ensure HR activities are completed accurately, consistently, and in accordance with company policies, procedures, and applicable employment regulations. This position will be responsible for. This is an in-office role in Carol Stream, IL. Pay Range: $24.00 - $26.00 per hour plus annual bonus Factors, such as but not limited to, geographical location, relevant experience, education, and skill level may impact the pay for this position.

Benefits:

• 401K – with company match up to 6%
• Healthcare: Medical, Dental, Vision with BCBS as the carrier
• Company paid life insurance
• Short- and long-term disability benefits
• 2 weeks of PTO and 1 week of sick pay in year 1 of employment plus a personal floating holiday
• Minimum of 10 paid holidays
• Endless opportunities for growth!

Key Responsibilities

HR Administration & Employee Records

• Coordinate and facilitate all employee onboarding and offboarding activities, ensuring required documentation and processes are completed accurately and timely.
• Maintain accurate and organized employee personnel files, both electronic and physical.
• Review new-hire files for completeness and maintain employee file tracking systems.
• Prepare, process, scan, email, mail, and file HR-related documentation and correspondence.
• Process incoming and outgoing departmental mail.
• Prepare reports and provide updates on general HR activities, employee records, and departmental initiatives.
• Follow established HR policies, procedures, and documented processes to ensure consistency and compliance.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions
• Performs customer service functions by answering employee requests and questions.

Benefits & Employee Support

• Assist with the administration of employee health and welfare benefit plans, including enrollments, changes, and terminations.
• Respond to employee questions and requests regarding HR policies, procedures, benefits, and general employment matters.
• Provide professional and timely customer service to employees and management.
• Maintain a high level of confidentiality when handling employee records and sensitive HR information.

Recruitment & Departmental Support

• Assist with recruitment activities, including coordinating interviews, scheduling meetings, and communicating with candidates as needed.
• Schedule meetings, interviews, and other departmental activities at the request of the HR Manager or HR Generalist.
• Prepare correspondence, reports, presentations, and other HR-related materials as requested.
• Provide general administrative and clerical support to the Human Resources department.

Employee Engagement & Company Culture

• Coordinate and assist with employee engagement initiatives, company events, and internal employee programs.
• Assist with the development, distribution, and tracking of employee surveys using SurveyMonkey.
• Help promote and reinforce company culture, values, and organizational expectations.
• Support HR initiatives designed to improve employee communication, engagement, and overall employee experience.

Additional Responsibilities

• Maintain compliance with established company policies, procedures, and HR practices.
• Identify opportunities to improve administrative processes and departmental efficiency.
• Perform other related duties and special projects as assigned.

Qualifications & Experience

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum of 2+ years of administrative or Human Resources experience preferred.
• Fluent speaking and writing skills in Spanish.
• Previous experience supporting HR functions, including onboarding, offboarding, benefits administration, employee records, or recruitment.
• Working knowledge of general HR practices and employment documentation.
• Experience with HRIS platforms (ADP), applicant tracking systems, or employee management software preferred.

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