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Conceptra Biosciences

Distribution Manager

Phoenix, AZ, United States

$80,000 to $85,000 USD / year

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Job details

Pay: $80,000 to $85,000 USD / year
Posting language: English
Posted: Nov 2, 2026

Original job description

Conceptra Biosciences is redefining access to reproductive healthcare. As a leader in the manufacturing of FDA-approved therapies and diagnostics for women’s health, we’re scaling a national platform that connects innovation, regulatory rigor, and compassion.

About the role The Distribution Manager is responsible for leading daily warehouse operations, inventory control, shipping/receiving, and order fulfillment within a highly regulated distribution environment. This role holds primary responsibility for team management, operational accuracy, ERP/WMS system execution, and regulatory compliance (GDP/DSCSA). What you'll do Team Leadership & Inclusive Development

Lead warehouse staffing, onboarding, daily task assignment, and performance management to support a skilled, accountable, and dependable team.
Establish clear performance expectations, deliver continuous coaching, and conduct documented performance evaluations aligned with operational KPIs and compliance standards.
Develop employee competency through structured training, cross-training, and qualification assessments to strengthen workforce flexibility and operational redundancy.
Promote an inclusive, collaborative, respectful, and safety-focused work environment through transparent communication, active listening, and constructive feedback.

ERP/WMS Execution & Systems Proficiency

·Develop and maintain proficiency in company ERP/WMS configurations, transaction requirements, inventory structures, and established distribution workflows.
Execute, review, and validate receiving, put-away, inventory transfers, order processing, shipping confirmations, and authorized inventory adjustments.
Verify accurate entry and maintenance of item numbers, units of measure, quantities, lot numbers, expiration dates, and serialization data.
Investigate transaction discrepancies, system exceptions, inventory variances, and incomplete records, ensuring timely resolution or escalation.
Utilize ERP/WMS reporting tools to monitor order status, inventory accuracy, receiving performance, transaction completion, and distribution KPIs.
Collaborate with IT to troubleshoot system issues, validate approved workflow changes, and support ongoing employee training.

Inventory Management & Operations

Direct daily receiving, storage, order fulfillment, shipping, and returns activities to ensure efficient workflow execution and service delivery.
Maintain inventory accuracy through controlled receiving, lot/expiration tracking, cycle counts, discrepancy reconciliation, and timely corrective action.
Enforce approved product storage, segregation, environmental monitoring, and temperature control requirements; escalate excursions or damaged goods immediately.
Evaluate and optimize distribution processes to improve throughput, eliminate inefficiencies, reduce errors, and control operating costs.
Coordinate priorities with Customer Service, Supply Chain, and Logistics to meet fulfillment commitments and address service disruptions proactively.

Quality, Regulatory & Compliance

Ensure operations comply with Good Distribution Practices (GDP), FDA regulations, Drug Supply Chain Security Act (DSCSA) guidelines, State Board of Pharmacy requirements, and SOPs.
Conduct documented operational inspections, transaction reviews, and process verifications to identify inventory discrepancies, procedural gaps, and quality risks.
Support deviation investigations, root-cause analysis (5-Why), and Corrective and Preventive Actions (CAPA); execute recall, traceability, and temperature excursion procedures.
Maintain audit-ready practices and support internal audits, regulatory inspections, and customer assessments in coordination with Quality and Compliance.

Qualifications

Required Qualifications

Experience: 5+ years of progressive warehouse, distribution, or inventory operations experience, including at least 3 years in a supervisory or management capacity. (An equivalent combination of education and directly relevant operational leadership experience will be considered).
Systems Proficiency: Practical experience executing and troubleshooting transactions within ERP and/or WMS platforms.
Problem Solving: Proven ability to investigate operational discrepancies, identify root causes, and execute corrective actions.
Technical Skills: Proficiency with Microsoft 365 applications, including Excel, Outlook, Teams, and Word.
Education: High school diploma, GED, or equivalent credential required.

Preferred / Optional Qualifications (Candidates who meet these preferred qualifications are strongly encouraged to apply, but candidates meeting all basic requirements will receive full consideration.)

Education: Associate’s or Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related discipline.
Industry Experience: Experience in pharmaceutical, medical device, healthcare, or other highly regulated distribution environments.
Regulatory Knowledge: Familiarity with DSCSA, pharmaceutical serialization, EPCIS, lot traceability, and expiration controls.
Certifications: Forklift operator certification or experience overseeing powered industrial truck safety programs.

Competencies

Inclusive team leadership, coaching, and workforce development
ERP/WMS transaction execution, reporting, and issue resolution
Warehouse operations, inventory control, and order fulfillment
Operational planning, prioritization, and cross-functional coordination
Regulatory compliance, audit readiness, and quality systems
Root-cause analysis, sound judgment, and corrective action
Clear communication, collaboration, and constructive feedback
Continuous improvement, process optimization, and cost awareness

Why Join us?

Compensation & Benefits
Competitive base salary plus annual performance bonus
Comprehensive medical, dental, and vision coverage (100% employer-paid for employees and dependents
401(k) plan with company match
Paid time off and company-recognized holiday
Parental leave and professional development opportunities

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More about this job

Skills

Warehouse operations
Inventory management
Order picking
ERP
WMS
Regulatory compliance
Performance management
Coaching
Solve ICT system problems
Workflow
Staff training
Manage inventory
Customer service
Supply chain management
Logistics
Inspection
Root cause analysis
Internal auditing
Leadership
Troubleshooting
Problem solving
Microsoft 365
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Microsoft Word
Forklift certification
Reporting
Prioritization
Quality control systems
Communication skills
Collaboration
Process improvement

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