Payroll & Billing Coordinator

The Payroll/Billing Coordinator is responsible for overseeing the payroll & billing function in the finance department Working with the Human Resources team & Finance/IT, the Payroll/Billing Coordinator is responsible for ensuring that systems are in place which provide for the most efficient & accurate flow of information & processing in all phases of payroll & billing administration; that employees receive a high level of customer service, guidance & assistance on payroll related issues. ESSENTIAL DUTIES & RESPONSIBILITIES: Ensure & safeguard CCI consumers? human dignity & rights & liberties. Oversee all tasks necessary to accomplish the agency?s payroll processing objectives. This includes timesheet management, & payroll processing to ensure employees are paid accurately & on a timely basis, per a predetermined schedule. Prepares & files a variety of reports/payments to meet these objectives; produces customized & standard reports from the payroll system, on a scheduled basis &/or as requested by management. Facilitates understanding of Managers & employees of payroll procedures; resolves issues & inquiries with a high level of customer service. Works with payroll vendor UKG (Kronos) Support/HR/Finance/IT to streamline processes & leverage the tools within the system for maximum effectiveness. Ensures compliance with all applicable state & federal wage & hour laws. Request assistance through the ticket system at Kronos/UKG to program/reprogram payroll related matters. Meet weekly/bi-weekly with Human Resources to review audit reports & changes, collaborate on making improvements/changes regarding any new initiatives or compliance requirements that impact both Human Resources & Payroll. Plan for annual events such as open enrollments, 1095s, W-2s, etc. Process Employment & Wage Verifications, requests from government agencies, mortgage companies, Social Security Administration, etc., in an accurate & timely manner. Provide quarterly wage information to the Department of Unemployment Assistance or as needed for claims. Provide wage information for disability & Workers Compensation claims & audits as requested Maintain current Payroll Administration documentation, detailing processes/contacts for backup & training purposes. Oversee the processing of third-party billing Collect & process information from third party billing agency Process billing for miscellaneous pay sources including other State Agencies & Private Pay Record all monthly charges & payments Enter cash receipts & apply the cash appropriately to each claim, SDR or invoice. Close AR system monthly - run reports, prepare sales & cash receipts entries for General ledger & balance AR trial balance to general ledger. Follow up on collection of all claims including resubmitting denied claims, adjusting claims, appealing claims if needed & all necessary correspondence with MassHealth & other State & not State Agencies. Coordinate annual Severity Profile Scoring Sheets to be submitted to Medicaid Work with Program Managers to resolve open eligibility issues when necessary. Maintain appropriate files. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, &/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EXPERIENCE &/or EDUCATION: Bachelor?s degree or equivalent years of experience & 2-4 years? experience in payroll administration required. Computer literate; demonstrated abilities in word processing & spreadsheets. Must be able to work as a part of a team. CERTIFICATES, LICENSES, REGISTRATIONS: Valid driver\'s license & satisfactory driving record required. See complete job description when applying.