Human Resources Assistant (Information Systems)

Summary This position is assigned to the Human Resources Branch, Non-Appropriated Fund (NAF) Fleet and Family Readiness Support Services department of Fleet and Family Readiness Program (FFR), Commander, Navy Region Northwest. The purpose of this position is to perform Administrative, Analytical and Management Support to the NAF Human Resources Office.

CNRNW N94Duties

Duties may include, but are not limited to:

• Supports Human Resources team by maintaining accuracy and efficiency in managing and processing large volumes of sensitive employee information.
• Utilizes advanced organizational skills to prioritize and complete miscellaneous administrative tasks, ensuring compliance with HR policies and deadlines.
• Maintains centralized Official Personnel Files for the region, ensuring record integrity by consolidating previous federal employment files, merging and organizing data, and documenting all new personnel actions.
• Reviews documents for required information, e.g. proper signatures, time periods, required elements and justification or remarks. Refers questionable items and discrepancies to responsible personnel assistant or manager for correction.
• Uses automated personnel system and Microsoft Office products to input, organize, and maintain data for purpose of easy retrieval or extracting reports and metrics.
• Inspects and tracks Personnel Action Reports to identify and resolve errors, such as duplicate actions and incorrect SAP-generated employee data, requesting missing documentation for personnel files
• Distributes copies of personnel actions to payroll for processing, and to employees for their personal records.
• Sustains multiple databases and spreadsheet trackers, compiling information and reviewing data for potential errors or deficiencies.
• Processes annual performance appraisals and tracks employee incentive awards, communicating directly with supervisors and managers to maintain compliance with program guidelines.
• Collaborates with program analyst to ensure all recorded data is complete, accurate, and ready for timely distribution to program managers, administrative personnel, and training and performance specialists.
• Greets visitors, ascertains nature of business, and directs them to appropriate personnel, exercising tact, good manners and courtesy when assisting visitors.
• Monitors the personnel group email folder, assisting potential applicants with information about job openings, procedures for applying, and general questions regarding employment
• Analyzes service date discrepancies, evaluating personnel files and calculating service dates for employees with prior federal service to ensure accuracy in pay and benefit accruals.
• Manages length-of-service awards program, ordering and distributing award certificates, pins, and time-off awards.
• Runs mass pay change reports from the automated and creates spreadsheet for evaluating financial impact on program budgets.
• Assists HR Management Analyst in processing Appropriated Fund (APF) personnel transactions in the manpower and APF automated personnel systems.
• Performs other related duties as assigned.

Qualifications

• One year of general administrative experience with at least six months specialized experience in the area of human resources or similar field.
• Knowledge of basic principles, procedures, concepts, standards, and regulations related to personnel operations.
• Skill in the use of Microsoft Office Programs (e.g., Word, Excel, PowerPoint, Outlook)
• Skill in operating a personal computer with high degree of accuracy.
• Skill in providing excellent customer service.
• Skill in routine fact-finding and analyzing data.
• Ability to file and maintain records in accordance with standard office and record management procedures.
• Ability to maintain, retrieve, compile and organize data for reports.
• Ability to learn new systems and processes quickly.
• Ability to communicate effectively both orally and in writing.

Requirements

Must meet Federal Employment suitability requirements and successful completion of background investigation.

Valid Washington State driver's license is required. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.This vacancy may be used to fill future vacancies for up to 60 days following the closure of the announcement. How to apply To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.The complete application package must be submitted by 11:59 PM (EST) on 11/15/2026 to receive consideration.o begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/13114925It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.