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Added 5 mins ago
PE
Human Resources Coodinator
PARENT EDUCATION BRIDGE FOR STUDENT ACHIEVEMENT FOUNDATION LLC
SOUTH EL MONTE, CA
- $19 USD / hour
We're seeking a dedicated Human Resources Coordinator to join our dynamic team on a part-time basis (20-25 hours per week). As a key member of our HR department, you will play a pivotal…
Added 5 mins ago
PE
HR Coordinator
PARENT EDUCATION BRIDGE FOR STUDENT ACHIEVEMENT FOUNDATION LLC
SOUTH EL MONTE, CA
- $19 USD / hour
We're seeking a dedicated Human Resources Coordinator to join our dynamic team. As a key member of our HR department, you will play a pivotal role in ensuring the smooth operation of our HR…
Added 18 mins ago
VH
Prosthetic Clerk
Veterans Health Administration
Dublin, GA
- $40,736 to $52,957 USD / year
Added 18 mins ago
UG
Associate Patient Care Coordinator OBGYN
UnitedHealth Group
Poughkeepsie, NY
- $16 to $29 USD / hour
…together – competitive base pay, a full and comprehensive benefit program, performance rewards, and a management team who demonstrates their commitment to your success. Some of our…
Added 20 mins ago
VH
Registered Nurse - Care Coordinator (Division of Hospital and Specialty Medicine)
Veterans Health Administration
Portland, OR
- $96,237 to $161,801 USD / year
The Care Coordinator Registered Nurse provides patient management, care coordination, and discharge/disposition planning for inpatient and outpatient settings. The Care Coordinator assists…
Added 20 mins ago
CN
FFSP Office Automation Assistant
Commander, Navy Installations Command
Broadway Complex, San Diego, CA
- $63,835 to $70,218 USD / year
…vouchers and reports, as needed. Serves as Total Workforce Management Systems (TWMS) training coordinator and inputs training certificates completed by FFSP staff. Prepares monthly TWMS…
Added 20 mins ago
VH
Physician - Primary Care
Veterans Health Administration
Oceanside, CA · San Diego, CA · Chula Vista, CA
- $250,000 to $315,000 USD / year
Collateral duties may include management of a subsection of primary care patients defined either by a disease status or demographic status such as women Veterans and geriatric Veterans,
Added 20 mins ago
VH
Nurse Practitioner - Mental Health
Veterans Health Administration
Salem, OR
- $142,918 to $207,183 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and…
Added 20 mins ago
CN
Supervisory Embedded Integrated Prevention Coordinator
Commander, Navy Installations Command
Keyport, WA
- $100,602 to $117,370 USD / year
The incumbent serves as the Supervisory Embedded Integrated Prevention Coordinator. The incumbent provides leadership, direction, supervision, guidance, consultation, assistance, and…
Added 22 mins ago
VH
Nurse (Federal Electronic Health Record Training Coordinator)
Veterans Health Administration
Boise, ID
- $71,488 to $147,277 USD / year
The Nurse serves as the Federal Electronic Health Record Training Coordinator, assessing learning needs and coordinating education, role-based training, competency assessment, and go-live…
Added 22 mins ago
VH
Registered Nurse- Outpatient Mental Health (Murfreesboro)
Veterans Health Administration
Nashville, TN
- $81,958 to $141,398 USD / year
…and/or directs safety concern resolution and collaborates with program leadership to help improve patient and program outcomes; and directs team response to psychiatric and medical…
Added 22 mins ago
VH
Physician-General Surgeon
Veterans Health Administration
Fayetteville, AR
- $300,000 to $375,000 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and…
Added 22 mins ago
HA
HUMAN RESOURCES ASSISTANT
Headquarters, Air Force Reserve Command
Westover Air Reserve Base, MA
- $56,934 to $74,016 USD / year
The primary purpose of this position is to serve as the personnel program coordinator for the commander's support staff (CSS). Processes personnel transactions for the supported units and…
Added 24 mins ago
VH
Tractor Operator
Veterans Health Administration
Asheville, NC
- $23 to $27 USD / hour
…Veterans Health Administration, Asheville, NC under Environmental Management Services. The primary duties of the Tractor Operator involve all aspects of Tractor Operations for all grounds…
Added 24 mins ago
VH
Program Specialist
Veterans Health Administration
Saint Louis, MO
- $63,288 to $82,279 USD / year
The Program Specialist position is located within the Office of the Associate Chief of Staff (ACOS) for Medicine Specialty Service at John Cochran Medical Center within VA Saint Louis…
Added 24 mins ago
VH
Registered Nurse- Accreditation Coordinator
Veterans Health Administration
Montgomery, AL · Tuskegee, AL
- $70,529 to $105,697 USD / year
The Registered Nurse, Accreditation Coordinator, assumes responsibility for the coordination of care focused on patient education, self-management, and customer satisfactionthroughout the…
Added 24 mins ago
BO
Supervisory Correctional Officer (Captain)
Bureau of Prisons/Federal Prison System
Prince George, VA
- $96,091 to $124,921 USD / year
…security, morale and employee-inmate relations, and overall program…
Added 26 mins ago
VH
Supervisory Social Worker HUD/VASH - EDRP Approved
Veterans Health Administration
Fort Worth, TX
- $148,381 to $194,197 USD / year
The HUD-VASH Social Work Program Coordinator serves as the program manager for the Housing and Urban Development-VA Supportive Housing (HUD-VASH) Program, providing leadership, supervision,…
Added 26 mins ago
VH
Budget Analyst
Veterans Health Administration
Las Vegas, NV
- $76,280 to $99,169 USD / year
…transactions and associated functions for the Budget Section in Fiscal Management Service (FMS) at the VA Southern Nevada Healthcare System…
Added 26 mins ago
VH
Senior Social Worker (HUD/VASH)
Veterans Health Administration
Dublin, GA
- $100,549 to $130,716 USD / year
The incumbent is responsible for providing case management for a caseload of veterans in the HUD-VASH program. The incumbent is responsible for reviewing agreements between Section 8,…
Added 26 mins ago
VH
Medical Admin Specialist
Veterans Health Administration
Lexington, KY
- $61,722 to $80,243 USD / year
Represents management in (non-policy making) administrative matters.
Added 29 mins ago
VH
Logistics Management Specialist
Veterans Health Administration
Omaha, NE
- $90,402 to $117,525 USD / year
This position serves as a Logistics Management Specialist in the Supply Chain Management Department at the Nebraska-Western Iowa VA Medical Center. Directs and coordinates logistics…
Added 29 mins ago
VH
Registered Nurse - Community Care
Veterans Health Administration
Bath, NY · Canandaigua, NY
- $74,106 to $129,998 USD / year
The Community Care (CC) Coordinator Registered Nurse (RN) is responsible for executing a streamlined approach to receiving, triaging, and directing timely, coordinated care. The nurse…
Added 29 mins ago
VH
LEAD MEDICAL SUPPORT ASSISTANT
Veterans Health Administration
Eureka, CA
- $55,801 to $72,542 USD / year
May be required to perform the following: Timekeeping, ADPAC (Automated Data Processing Applications Coordinator), PIV Sponsors, maintenance of office supplies as designated shopper.
Added 29 mins ago
VH
Senior Social Worker
Veterans Health Administration
Murfreesboro, TN
- $106,314 to $138,211 USD / year
This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific individual eligibility requirements in…

Commander, Navy Installations Command

FFSP Office Automation Assistant

Broadway Complex, San Diego, CA, United States

$63,835 to $70,218 USD / year

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Job details

Pay: $63,835 to $70,218 USD / year
Apply by: Nov 14, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Summary This position provides office clerical & administrative support to handle a high volume of inbound customer calls for the Navy Region Southwest (NRSW) Fleet & Family Support Centers (FFSC) Centralized Scheduling Call Center. The incumbent must be able to instantly assess and respond appropriately and conscientiously to crisis situations. Duties General Office Administrative Support (50%)

Provides support through a wide array of assignments to include general front office administrative services in direct support of all programs that fall under the Fleet and Family Support Centers (FFSC). Interacts with other service programs to ensure receipt of referral and documents; works with the Freedom of Information Act Office (FOIA) regarding requests for records and researching information in the record(s). Makes routine contacts with officials of other agencies in the community. Maintains the necessary documents, records, files and referral information, and similar program work. Provides information to clients about the program services, requirements, and procedures. Provides referral information on community resources to clients. Assists clients in the use of office equipment and take responsibility to handle maintenance of equipment. Conducts follow-up with clients answering any questions and aiding, as needed.

Receives visitors and telephone calls to the office, determines the nature of requests and directs visitors and/or callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved. Screens intake calls appropriately (does not conduct intake), schedules routine appointments for clients and conveys information to clients. Uses diplomacy and tact in dealing with internal and external leadership, staff, and all other individuals. Receives/manages requests for appointments with the supervisor/program site manager, as needed. Checks on availability and confirms appointments. Reschedules appointments upon requests of the supervisor/program site manager or staff member.

Schedules appointments and arranges for time, participants, and location of meetings and assembling background material in accordance with instructions from the supervisor for a variety of meetings. Records, types, and distributes minutes from these meetings.

The employee uses the full range of functions, including advanced processes of one or more word processing software and/or desktop publishing applications to produce a variety of documents. Uses various functions of other software types such as calendars, electronic mail, spreadsheets, or graphics. The employee plans and carries out assignments with considerable independence. Uses multiple function office equipment and automated software to produce a wide- range of documents, reports, spreadsheets, briefs and tables. Maintains referral directories, information of community resources, and similar office work pertaining to programs of the FFSP.

Office Management (50%)

Reviews, revises, and maintains FFSP localstandard operating procedures (SOPs) for grammar, punctuation, and administrative content. Establishes and maintains subject matter files and records that relate to the programs of the FFSP.

Sets up and maintains logs showing the status of actions and correspondence, both internally and externally to the program. Ensures files include all required documents that are properly signed. Carries out confidentiality/PH guidelines and other essential procedures regarding personnel/client files/information. Composes non- technical correspondence, ensures proper formatting; locates and/or assembles information for reports, briefs, etc.

Responds to routine and non-technical requests for information. This may involve determining whether to release the information and the requestor's authority to receive the information requesting guidance from the supervisor/site manager when in doubt.

Serves as a point of contact for all travel and training for the FFSP staff. Prepares and tracks travel/training documents for the department and processes accounting data for Temporary Additional Duty (TAD) orders. Makes necessary arrangements for travel, arranging schedules or visits, making reservations, notifying organizations and officials to be visited, and submitting travel vouchers and reports, as needed. Serves as Total Workforce Management Systems (TWMS) training coordinator and inputs training certificates completed by FFSP staff. Prepares monthly TWMS reports of pending training requirements, as requested.

Reports, tracks, and finalizes all building maintenance work requests. Maintains service logs on all maintenance issues within the FFSP complex.

Using a personal computer, types narratives and tabular material, such as memoranda, evaluations, correspondence, reports, travel/training documents, etc., from rough draft or revised typed draft. Types in accordance with Navy Correspondence Manual and other applicable guidance for review by originator and supervisory chain.

May be assigned as Building Manager to submit and track maintenance work requests and liaison with installation departments to coordinate work requests, trouble calls, telephone or IT issues.

Performs other management support duties as assigned.

Qualifications

Knowledge of the policies, regulations, procedures, and reporting requirements governing the programs of the FFSP; and broad knowledge of the various elements of all other FFSP.
Skill in communicating with clients, management and leadership to obtain information and explain regulations and agency procedures. This includes skill in drawing out and organizing relevant information from persons who are often unaware of legal and procedural requirements, which may apply to a presenting problem and are angry and distressed due to the conditions that gave rise to the situation. Uses diplomacy and tact in dealing with other agency staff and when responding to calls from clients in stressful and emotional situations.
Knowledge of English grammar and usage, format, and procedural requirements. Skills in writing and oral communication to write/type letters, memoranda, and reports, and clearly explain complicated regulations, procedures, and concepts to persons outside the agency. Knowledge of the organization of office files and the purpose and content of documents in the files. Knowledge of the clerical steps in processing files and retrieving information in files to prepare reports and maintain suspense records.
Skill in operating a personal computer and software packages used by the FFSP. A fully qualified typist is required. Skill in text insertion, deletion, retrieval, manipulation, copying, printing and editing functions on word processing systems.
Knowledge of techniques to develop briefings for specific FFSC programs and the mission, functions and organizational structure of the FFSP, in general.
Knowledge of procedures for travel and training requests.
Knowledge of procedures for time and attendance reporting, record keeping.
Knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor in order to perform non-routine assignments.
Knowledge of procedures for use of the DOD Government Purchase Card Program, and the ability to attain appointment as a purchase cardholder.
Knowledge of procedures involved in automated appointment system management.

Education This position is not in a positive education series. How you will be evaluated All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews. How to apply Applications are not accepted in person or via email. Applicants must apply online.

Click the blue APPLY button at the top of this announcement to apply.

Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details.Other information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.

In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3). If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. https://www.oni.navy.mil/Portals/12/Vistors/Base%20Access%20Form.pdf?ver=2017-08-28-065204-693

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More about this job

Skills

Administrative support
Office equipment
Maintain equipment
Leadership
Site Manager
Desktop publishing
Office administration
Confidentiality
Make reservations
Reporting
Communication skills
Editing
Record keeping
Perform interviews

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