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Added 11 mins ago
UC
Electrical Engineer
U.S. Coast Guard
Warwick, RI
- $101,375 to $131,790 USD / year
…requirements:EDUCATION:A. Degree: Engineering. To be acceptable, the program must: (1) lead to a bachelor's degree in a school of engineering with at least one program accredited by ABET;…
Added 11 mins ago
UC
Electrical Engineer
U.S. Coast Guard
Warwick, RI
- $101,375 to $131,790 USD / year
…Security, U.S. Coast Guard, SILC-CEU PL PROVIDENCE ASSET LINE MANAGEMENT BRANCH in WARWICK, Rhode…
Added 11 mins ago
VH
Medical Records Technician (CDIS Outpatient)
Veterans Health Administration
Remote, United States
- $61,722 to $80,243 USD / year
…diagnosis, operation, procedure, ancillary, or evaluation and management (E/M) code to ensure ethical, accurate, and complete coding. Applies guidelines specific to certain diagnoses,…
Added 11 mins ago
VH
Med Rec Tech (Med Coder)
Veterans Health Administration
Remote, United States
- $55,882 to $72,644 USD / year
…diagnosis, operation, procedure, ancillary, or evaluation and management (E/M) code to ensure ethical, accurate, and complete coding. Applies guidelines specific to certain diagnoses,…
Added 11 mins ago
AA
Information Technology Project Manager
Animal and Plant Health Inspection Service
Edinburg, TX
- $106,437 to $138,370 USD / year
Provide technical advice and guidance to senior executives, management, program stakeholders, and external subject matter experts in the areas of development and IT project management…
Added 14 mins ago
AA
Supervisory Safety and Occupational Health Specialist
Animal and Plant Health Inspection Service
Edinburg, TX
- $106,437 to $138,370 USD / year
…Agency. | Inspects locations, develops reports for the site manager noting all discrepancies requiring abatement within established time frames, and tracks abatement plans to ensure…
Added 14 mins ago
FS
Forester
Forest Service
Coeur d'Alene, ID
- $75,068 to $97,593 USD / year
…timber purchasers and their representatives. | Analyzes timber management operating plans; determines financial needs of the resource program and prepares recommendations for budgetary…
Added 14 mins ago
FS
Forester
Forest Service
Kalispell, MT · Hamilton, MT
- $89,508 to $116,362 USD / year
Plans, evaluates, and provides professional leadership to the overall Forest Timber Sale Administration Program and assures work meets Forest and Regional standards. | Participates as an…
Added 14 mins ago
VH
Registered Nurse - Care Coordinator (Division of Hospital and Specialty Medicine)
Veterans Health Administration
Portland, OR
- $96,237 to $161,801 USD / year
The Care Coordinator Registered Nurse provides patient management, care coordination, and discharge/disposition planning for inpatient and outpatient settings. The Care Coordinator assists…
Added 14 mins ago
FS
Forester
Forest Service
Helena, MT · Bozeman, MT · Billings, MT · Yreka, CA
- $74,678 to $116,362 USD / year
The incumbent serves as the timber program manager in the Vegetation Management/Natural Resources staff area.
Added 14 mins ago
VH
Registered Nurse- Outpatient Cardiology
Veterans Health Administration
Loma Linda, CA
- $103,350 to $186,937 USD / year
…the coordination of care focused on patient education, self-management, and customer satisfaction throughout the continuum of care. Administers medications and procedures per established…
Added 14 mins ago
FS
Forestry Technician (Timber Sale Administration)
Forest Service
Rapid City, SD · London, KY · Big Creek, KY
- $55,882 to $80,243 USD / year
…logging or forest resource problems in support of a timber sale program. | Conduct final timber sale inspections to recommend acceptance of the contract for closure for a timber sale…
Added 14 mins ago
CN
FFSP Office Automation Assistant
Commander, Navy Installations Command
Broadway Complex, San Diego, CA
- $63,835 to $70,218 USD / year
…Receives/manages requests for appointments with the supervisor/program site manager, as needed. Checks on availability and confirms appointments. Reschedules appointments upon requests of…
Added 14 mins ago
OA
Human Resources Specialist
Other Agencies and Independent Organizations
Las Cruces, NM · Cleveland, OH · Houston, TX · Bay Saint Louis, MS · Greenbelt, MD · Stennis Space Center, MS · Kennedy Space Center, FL · Washington, DC · Huntsville, AL · Edwards AFB, CA · Wallops Island, VA · Moffett Field, CA · Hampton, VA
- $89,508 to $172,980 USD / year
…policy interpretation on regulatory and policy guidance to management officials and customers. | Advises on and provides HR solutions to a range of complex operational and strategic issues…
Added 14 mins ago
AN
LOGISTICS MANAGEMENT SPECIALIST
Army National Guard Units
Fort Richardson, AK
- $69,789 to $109,777 USD / year
Serves as the ARNG Food Program Manager responsible and accountable for oversight of the entire state ARNG Food Service program which includes the administration of the Food Service Budget,…
Added 14 mins ago
BO
Budget Officer
Bureau of Land Management
Location Negotiable After Selection · Billings, MT
- $106,437 to $138,370 USD / year
You will serve as a Budget Officer with Bureau of Land Management.
Added 14 mins ago
CN
Supervisory Embedded Integrated Prevention Coordinator
Commander, Navy Installations Command
Keyport, WA
- $100,602 to $117,370 USD / year
Ability to develop concepts in program management and implementation, requirements determination, policy development and supervisory skills.
Added 14 mins ago
MN
Senior Construction Manager - New York
Micron New York Semiconductor Manufacturing LLC
Clay, NY
- $148,000 to $258,000 USD / year
Build a high-performing team through coaching, succession planning, technical development, performance management, engagement, and clear goals and expectations
Added 16 mins ago
HO
Retail Web Specialist Intern, Spring
House of Representatives
Washington, DC
- $36,834 USD / year
…Officers and staff. The CAO organization comprises more than 800 technical and administrative staff working in a variety of areas, including information technology, finance, budget…
Added 16 mins ago
VH
Nurse (Federal Electronic Health Record Training Coordinator)
Veterans Health Administration
Boise, ID
- $71,488 to $147,277 USD / year
Coordinating with the local Talent Management System (TMS) admin to compile and distribute training metrics.
Added 16 mins ago
UA
SUPERVISORY INTEGRATED PREVENTION CHIEF
U.S. Air Force Academy
Air Force Academy, CO
- $109,246 to $142,022 USD / year
Serves as focal point for resource allocation and control; maintains effective liaison with DAF program monitors and installation or organization Resource Manager to ensure accurate and…
Added 16 mins ago
VH
Registered Nurse- Outpatient Mental Health (Murfreesboro)
Veterans Health Administration
Nashville, TN
- $81,958 to $141,398 USD / year
…and/or directs safety concern resolution and collaborates with program leadership to help improve patient and program outcomes; and directs team response to psychiatric and medical…
Added 16 mins ago
UC
Sheetmetal Joiner Helper
U.S. Coast Guard
Glen Burnie, MD
- $25 to $29 USD / hour
Technical practices (theoretical, precise, artistic)
Added 16 mins ago
VH
Diagnostic Radiologic Technologist
Veterans Health Administration
Asheville, NC
- $54,230 to $86,756 USD / year
…iodinated contrast media adhering to standards of medication management. Understand the risks, side effects and contraindications of contrast use, and the appropriate clinical applications,…
Added 16 mins ago
AO
Maintenance Mechanic Assistant Supervisor
Architect of the Capitol
Washington, DC
- $45 to $53 USD / hour
…work as the subordinates and provides advice to the Facilities Manager’s team on all matters affecting facilities maintenance productivity, efficiency and…

Commander, Navy Installations Command

FFSP Office Automation Assistant

Broadway Complex, San Diego, CA, United States

$63,835 to $70,218 USD / year

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Job details

Pay: $63,835 to $70,218 USD / year
Apply by: Nov 14, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Summary This position provides office clerical & administrative support to handle a high volume of inbound customer calls for the Navy Region Southwest (NRSW) Fleet & Family Support Centers (FFSC) Centralized Scheduling Call Center. The incumbent must be able to instantly assess and respond appropriately and conscientiously to crisis situations. Duties General Office Administrative Support (50%)

Provides support through a wide array of assignments to include general front office administrative services in direct support of all programs that fall under the Fleet and Family Support Centers (FFSC). Interacts with other service programs to ensure receipt of referral and documents; works with the Freedom of Information Act Office (FOIA) regarding requests for records and researching information in the record(s). Makes routine contacts with officials of other agencies in the community. Maintains the necessary documents, records, files and referral information, and similar program work. Provides information to clients about the program services, requirements, and procedures. Provides referral information on community resources to clients. Assists clients in the use of office equipment and take responsibility to handle maintenance of equipment. Conducts follow-up with clients answering any questions and aiding, as needed.

Receives visitors and telephone calls to the office, determines the nature of requests and directs visitors and/or callers to appropriate staff, or personally provides the information desired when routine or procedural matters of the office are involved. Screens intake calls appropriately (does not conduct intake), schedules routine appointments for clients and conveys information to clients. Uses diplomacy and tact in dealing with internal and external leadership, staff, and all other individuals. Receives/manages requests for appointments with the supervisor/program site manager, as needed. Checks on availability and confirms appointments. Reschedules appointments upon requests of the supervisor/program site manager or staff member.

Schedules appointments and arranges for time, participants, and location of meetings and assembling background material in accordance with instructions from the supervisor for a variety of meetings. Records, types, and distributes minutes from these meetings.

The employee uses the full range of functions, including advanced processes of one or more word processing software and/or desktop publishing applications to produce a variety of documents. Uses various functions of other software types such as calendars, electronic mail, spreadsheets, or graphics. The employee plans and carries out assignments with considerable independence. Uses multiple function office equipment and automated software to produce a wide- range of documents, reports, spreadsheets, briefs and tables. Maintains referral directories, information of community resources, and similar office work pertaining to programs of the FFSP.

Office Management (50%)

Reviews, revises, and maintains FFSP localstandard operating procedures (SOPs) for grammar, punctuation, and administrative content. Establishes and maintains subject matter files and records that relate to the programs of the FFSP.

Sets up and maintains logs showing the status of actions and correspondence, both internally and externally to the program. Ensures files include all required documents that are properly signed. Carries out confidentiality/PH guidelines and other essential procedures regarding personnel/client files/information. Composes non- technical correspondence, ensures proper formatting; locates and/or assembles information for reports, briefs, etc.

Responds to routine and non-technical requests for information. This may involve determining whether to release the information and the requestor's authority to receive the information requesting guidance from the supervisor/site manager when in doubt.

Serves as a point of contact for all travel and training for the FFSP staff. Prepares and tracks travel/training documents for the department and processes accounting data for Temporary Additional Duty (TAD) orders. Makes necessary arrangements for travel, arranging schedules or visits, making reservations, notifying organizations and officials to be visited, and submitting travel vouchers and reports, as needed. Serves as Total Workforce Management Systems (TWMS) training coordinator and inputs training certificates completed by FFSP staff. Prepares monthly TWMS reports of pending training requirements, as requested.

Reports, tracks, and finalizes all building maintenance work requests. Maintains service logs on all maintenance issues within the FFSP complex.

Using a personal computer, types narratives and tabular material, such as memoranda, evaluations, correspondence, reports, travel/training documents, etc., from rough draft or revised typed draft. Types in accordance with Navy Correspondence Manual and other applicable guidance for review by originator and supervisory chain.

May be assigned as Building Manager to submit and track maintenance work requests and liaison with installation departments to coordinate work requests, trouble calls, telephone or IT issues.

Performs other management support duties as assigned.

Qualifications

Knowledge of the policies, regulations, procedures, and reporting requirements governing the programs of the FFSP; and broad knowledge of the various elements of all other FFSP.
Skill in communicating with clients, management and leadership to obtain information and explain regulations and agency procedures. This includes skill in drawing out and organizing relevant information from persons who are often unaware of legal and procedural requirements, which may apply to a presenting problem and are angry and distressed due to the conditions that gave rise to the situation. Uses diplomacy and tact in dealing with other agency staff and when responding to calls from clients in stressful and emotional situations.
Knowledge of English grammar and usage, format, and procedural requirements. Skills in writing and oral communication to write/type letters, memoranda, and reports, and clearly explain complicated regulations, procedures, and concepts to persons outside the agency. Knowledge of the organization of office files and the purpose and content of documents in the files. Knowledge of the clerical steps in processing files and retrieving information in files to prepare reports and maintain suspense records.
Skill in operating a personal computer and software packages used by the FFSP. A fully qualified typist is required. Skill in text insertion, deletion, retrieval, manipulation, copying, printing and editing functions on word processing systems.
Knowledge of techniques to develop briefings for specific FFSC programs and the mission, functions and organizational structure of the FFSP, in general.
Knowledge of procedures for travel and training requests.
Knowledge of procedures for time and attendance reporting, record keeping.
Knowledge of the duties, priorities, commitments, policies, and program goals of the supervisor in order to perform non-routine assignments.
Knowledge of procedures for use of the DOD Government Purchase Card Program, and the ability to attain appointment as a purchase cardholder.
Knowledge of procedures involved in automated appointment system management.

Education This position is not in a positive education series. How you will be evaluated All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews. How to apply Applications are not accepted in person or via email. Applicants must apply online.

Click the blue APPLY button at the top of this announcement to apply.

Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details.Other information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.

Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment.

Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required.

In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3). If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. https://www.oni.navy.mil/Portals/12/Vistors/Base%20Access%20Form.pdf?ver=2017-08-28-065204-693

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More about this job

Skills

Administrative support
Office equipment
Maintain equipment
Leadership
Site Manager
Desktop publishing
Office administration
Confidentiality
Make reservations
Reporting
Communication skills
Editing
Record keeping
Perform interviews

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