Construction Operations Administrator

Summary The Construction Operations Administrator supports project managers and field leadership with day-to-day coordination throughout the construction project lifecycle. The role helps keep project documentation, billing, workforce coordination, onboarding, payroll support, compliance, and closeout activities accurate and on schedule. This position is a great fit for someone with construction experience who is organized, responsive, and comfortable managing multiple priorities. As experience grows, there may be opportunities to take on additional responsibilities and support more complex projects and operational processes.

Who we are:

At ColonialWebb, we are deeply committed to our people, our culture, and the continued growth of our business. As a full-service MEP (Mechanical, Electrical, and Plumbing) contractor, we pride ourselves on the quality and expertise of our teams, who work across a diverse range of specialties, including New Construction, Mechanical Service, Industrial Refrigeration, and Manufacturing. For over 50 years, we've been dedicated to delivering comprehensive solutions and unmatched service to our commercial customers, earning a reputation as a trusted contractor in the industry.

Perks of joining ColonialWebb:

• Competitive pay $28-32/hr based on experience
• Career development and progression
• 401(k) plan with company match
• PTO and paid holidays
• Excellent medical, dental, life, vision and disability benefits
• Employee Assistance Program
• Employee referral incentives

What You’ll Do

• Manage project administration, including project setup, billing, change orders, reporting, document control, and closeout.
• Support workforce planning, manpower assignments, staffing changes, workforce movements, and Resource Planning updates.
• Coordinate new hire onboarding, temporary labor, jobsite assignments, pre-employment requirements, and employee lifecycle activities.
• Manage jobsite requirements such as badging, drug testing, safety registrations, project instructions, and site access documentation.
• Support payroll and workforce reporting through timekeeping, PTO administration, timecard audits, and discrepancy resolution.
• Maintain accurate information in Penta, Procore, Resource Planning, Rhumbix, and other operational systems.
• Provide system support, troubleshoot issues, and coordinate mobile devices for field employees.
• Prepare operational reports, support special events and department initiatives, and assist with process improvements.

Additional Responsibilities

• Assist with temporary labor administration, onboarding activities, employee communications, and other workforce support needs.
• Support operational reports, special events, departmental initiatives, and process improvement efforts.
• Provide administrative support to project and operations teams as needed.
• Perform other duties as assigned by the supervisor.

What You’ll Bring

• Experience in construction administration, project coordination, operations support, or a related administrative role.
• Experience supporting project documentation, billing, change orders, submittals, contracts, compliance, or closeout activities.
• Experience supporting field employees, subcontractors, project managers, or operations leadership is preferred.
• Strong Microsoft Office and Excel skills.
• Experience with construction or operational software such as Procore, Penta, Bluebeam, Rhumbix, or similar systems is helpful.
• Clear communication and customer service skills.
• Ability to work professionally with project managers, field supervisors, employees, subcontractors, and external contacts.
• Ability to learn new software and technology and adapt to changing processes.
• Good judgment and the ability to recognize when an issue needs to be escalated.
• Strong organization, follow-through, and ability to manage multiple responsibilities and deadlines.
• Professional demeanor, confidentiality, and a cooperative, resourceful approach.
• High school diploma or equivalent.

Work Location and Schedule

• ColonialWebb corporate office in Richmond, Virginia.
• Full-time, onsite, Monday through Friday.
• Occasional evening or weekend work or overtime may be required based on business needs.
• This position is not conducive to remote work.

Equal Opportunity Employer EOE M/W/Disability/Vets Veterans and individuals with previous military experience are encouraged to apply.