Contract Administrator

Overview

Ramos CS, now part of Colliers Engineering & Design, is an engineering, program, and construction management firm providing quality transit, transportation, and infrastructure consulting services on public projects across the Western United States. We focus our solutions on mobility-related projects that serve the needs of our communities within the municipal, transit, transportation, airport, and port sectors.

With a staff of diversified, licensed professionals, our philosophy stems from the idea that successful project execution starts with people.

We are seeking a Contract Administrator to support contract administration and procurement within the Project Controls group of the Construction Management Consultant (CMC) team on a light rail extension program's trackwork and systems construction contract. The Contract Administrator supports the Authority and the Resident Engineer in administering a contract, including procurement-phase support, contract compliance, and maintaining complete and audit-ready contract files, in accordance with federal and state requirements and Authority policies and procedures.

Responsibilities

• Supports the Authority in developing and managing procurement processes, including procurement schedules, advertisement, pre-submittal meetings, site visits, evaluation, selection, negotiation, award, and contract execution.
• Supports development of contract special conditions, specifications, and procurement documents.
• Reviews contract requirements, special provisions, terms, and conditions for compliance with applicable federal and state laws, regulations, and Authority policies.
• Supports responsiveness and responsibility reviews of proposals and bids.
• Supports cost and price analysis and contract negotiations.
• Monitors contractor compliance with contract terms, insurance and bonding requirements, and reporting obligations.
• Coordinates with the Change Order Manager to ensure changes and amendments are properly documented and executed.
• Coordinates with labor compliance and economic development staff on contractor compliance reporting.
• Ensures contract files contain all essential documentation and are accurate and complete for audit purposes.
• Prepares contract correspondence and supports the Resident Engineer with contract administration tasks.
• Supports contract closeout documentation.

Qualifications

• Bachelor's degree preferred; 5+ years of relevant experience may be considered in lieu of a degree.
• Approximately 5+ years of contract administration or procurement experience, preferably on publicly funded construction contracts.
• Federal contracting experience, including familiarity with FTA requirements, preferred.
• Certification such as CPCM, CFCM, CCCM, CCMA, CPPO, CPPB, or NIGP-CPP preferred.
• Familiarity with GC/CM or alternative delivery procurement preferred.
• Must be able to work on-site in Seattle.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $90,000 to $160,000 per year (depending on qualifications)

What We Offer

Ramos Consulting Services, now a part of Colliers Engineering & Design, offers competitive benefits that support our employees in their life and career. This position is eligible for company benefits including but not limited to:

• Employer-Provided Healthcare: 100% employer-paid medical, dental, and vision insurance for employee base plans. We also provide a 40% employer contribution toward dependent or family coverage plans.
• Paid Time Off: 120 hours of combined PTO and Sick Time annually, in addition to paid holidays.
• Retirement Planning: Participation in a 401(k) retirement plan with a generous company match of 50% on the first 6% of employee contributions.
• Flexible Spending Accounts: Pre-tax FSA/HSA options for medical, dental, and dependent care expenses to help manage out-of-pocket costs.
• Employee Wellness & Support: 100% employer-paid Employee Assistance Program (EAP) providing 24/7 confidential support for work-life balance, financial wellness, and emotional well-being.
• National Resources & Career Growth: As part of the Colliers Engineering & Design national platform, employees have access to expanded technical resources, mentorship, and diverse career development opportunities across the Western United States and beyond.
• Supports the Authority in developing and managing procurement processes, including procurement schedules, advertisement, pre-submittal meetings, site visits, evaluation, selection, negotiation, award, and contract execution.
• Supports development of contract special conditions, specifications, and procurement documents.
• Reviews contract requirements, special provisions, terms, and conditions for compliance with applicable federal and state laws, regulations, and Authority policies.
• Supports responsiveness and responsibility reviews of proposals and bids.
• Supports cost and price analysis and contract negotiations.
• Monitors contractor compliance with contract terms, insurance and bonding requirements, and reporting obligations.
• Coordinates with the Change Order Manager to ensure changes and amendments are properly documented and executed.
• Coordinates with labor compliance and economic development staff on contractor compliance reporting.
• Ensures contract files contain all essential documentation and are accurate and complete for audit purposes.
• Prepares contract correspondence and supports the Resident Engineer with contract administration tasks.
• Supports contract closeout documentation.
• Bachelor's degree preferred; 5+ years of relevant experience may be considered in lieu of a degree.
• Approximately 5+ years of contract administration or procurement experience, preferably on publicly funded construction contracts.
• Federal contracting experience, including familiarity with FTA requirements, preferred.
• Certification such as CPCM, CFCM, CCCM, CCMA, CPPO, CPPB, or NIGP-CPP preferred.
• Familiarity with GC/CM or alternative delivery procurement preferred.
• Must be able to work on-site in Seattle.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $90,000 to $160,000 per year (depending on qualifications)