Jobs in the United States

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Added 1 min ago
SR
Senior Manager, Intellectual Property - Disputes, Claims & Investigations
Stout Risius Ross, LLC
Chicago, IL · Washington, DC · Philadelphia, PA · San Diego, CA
- $120,000 to $215,000 USD / year
Proven experience managing project teams and overseeing complex, deadline-driven engagements.
Added 1 min ago
IT Platform Admin
Lifetime Workforce Solutions, LLC
United States
Leads business critical project efforts for applications. Emphasizes technology cost optimization when designing and recommending new solutions.
Added 2 mins ago
Project Manager I - Water/wastewater
Sundt
Sparks, NV
…estimating phase to the field. This transition shall include project review meetings, which encompass a review of contract requirements, general conditions, schedules, budgets,…
Added 2 mins ago
Manager, Professional Education (BIOTRONIK Neuro)
BIOTRONIK
United States
The Manager, Professional Education is responsible for the strategic planning, development, execution, and evaluation of healthcare professional education programs and strategic engagements…
Added 2 mins ago
XE
Project Manager I, II or III
Xcel Energy Services Inc
Minneapolis, MN · Denver, CO · Amarillo, TX
- $84,900 to $159,400 USD / year
Project Manager I - Minimum Requirements - Min $84,900 | Max $120,567
Added 3 mins ago
SC
Project Manager – Wood Framing & Siding (Relocation Available)
Shaw Construction
Grand Junction, CO
- $95,000 to $120,000 USD / year
Project Manager – Framing & Siding (Relocation Available)
Added 3 mins ago
CO
IT Service Desk Technician
City of Brighton
Brighton, CO
- $28.71 to $39.33 USD / hour
Works under the direction of the IT Service Desk Manager.
Added 4 mins ago
IG
Sr Program/Product Manager
Insight Global
Bellevue, WA
- From $61 USD / hour
7+ years of experience in Product Management, Technical Product Management, Program Management, or Project Management.
Added 6 mins ago
Middle Office Program Management Associate Specialist, IPS
The Northern Trust Company
Chicago, IL
Strong product, project, or program management capabilities within a technology-enabled business environment.
Added 6 mins ago
Relationship Administrative Specialist
Frost Bank
Boerne, TX
…and organization. You enjoy assisting Loan Officer (s) with project and implementation of policies within the department; preparing special reports, gathering, and summarizing data; acting…
Added 7 mins ago
UO
IT Data Analytics Manager
University of Colorado Denver
Aurora, CO
- $86,759 to $116,258 USD / year
The IT Data Analytics Manager for the Department of Emergency Medicine is responsible for planning, organizing and managing business analytics, process improvement and project management…
Added 7 mins ago
BC
Material Program Manager II
Blue Canyon Technolo
Lafayette, CO
- $70,000 to $115,000 USD / year
Position Purpose: The Material Program Manager (MPM) will serve as the liaison between Supply Chain and Contracts, Program Finance and Program Managers, working alongside Subcontracts and…
Added 7 mins ago
Architect - Aviation Market
Gresham Smith
Tampa, FL
Review construction submittals and assist project manager in construction administration.
Added 7 mins ago
A&SF Center Business Operations Analyst
The Mitre Corporation
Bedford, MA · McLean, VA · Wright-Patterson AFB - Fairborn, OH
In support of the A&SFC PM&O Senior Manager, analyze cyclical A&SFC business and MITRE Corporate program management planning and reporting requirements and develop detailed plans for…
Added 8 mins ago
Senior Manager - Service Delivery Excellence
Purge Rite LLC
Willis, TX
o Inspection Program: Develop inspection standards, checklists, sampling plans, and scoring. Schedule and direct job-site inspections across the national footprint, prioritized by project…
Added 10 mins ago
Manager, Technical Solutions
USA-GBA Gogo Business Aviation LLC
Remote, United States
As our Manager, Technical Solutions, you’ll provide technical training and support to new and existing customers while coordinating initiatives designed to improve customer responsiveness…
Added 11 mins ago
Senior Project Manager (Steel or Mechanical Piping)
RK Industries, LLC
Henderson, CO
Looking to lead high-impact projects with a top-tier Steel team? We're hiring a Senior Project Manager to drive complex structural steel builds, sophisticated skidded systems, modular…
Added 11 mins ago
Desktop Technician III
Cayuse Holdings
Dennehotso, AZ
Medical, Dental and Vision Insurance; Wellness Program
Added 11 mins ago
Desktop Technician III
Cayuse Holdings
Kykotsmovi Villiage, AZ
Medical, Dental and Vision Insurance; Wellness Program
Added 13 mins ago
Clinical Risk and Safety Investigation Specialist
Elara Caring
Dallas, TX
Profound insight of program and project management skills.
Added 14 mins ago
Sales Enablement Manager
Levanta
Remote, United States
Exceptional communicator and project manager who can align stakeholders across Sales, Marketing, and Product.
Added 15 mins ago
CM
Senior Project Manager
Cumming Management Group, Inc.
Chicago, IL
- $127,300 to $178,233.36 USD / year
The Senior Project Manager is the lead for all deliverables on a project team for one or more projects of medium to large size or complexity. This position is responsible for the overall…
Added 15 mins ago
CE
Civil/Site Senior Project Manager
Colliers Engineering & Design
Hamilton, NJ
- $131,670 to $186,780 USD / year
Colliers Engineering & Design is seeking a Senior Project Manager that will utilize leadership and engineering skills to manage multiple projects and train support staff in our Hamilton, NJ…
Added 15 mins ago
CE
Administrative Assistant
Colliers Engineering & Design
Rochester, NY
- $18.26 to $27.11 USD / hour
Communicate with clients as directed by Project Manager.
Added 15 mins ago
Senior Architectural Project Manager - Program Services
Colliers Engineering & Design
New York, NY
MG2, an affiliate of Colliers Engineering & Design is currently looking for a Senior Architectural Project Manager to join our New York, NY Office in our Client Programs Market to serve as…

Colliers Engineering & Design

Administrative Assistant

Rochester, NY, United States

$18.26 to $27.11 USD / hour

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Job details

Pay: $18.26 to $27.11 USD / hour
Apply by: Nov 9, 2027
Experience: 0-3+ years of related office experience.
Posting language: English
Posted: Nov 9, 2026

Original job description

Overview

Are you a highly organized, detail-oriented professional who enjoys being the backbone of a successful team? Colliers Engineering & Design is seeking an Administrative Assistant to support our Rochester, NY office and play a vital role in keeping our operations running smoothly. The Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handling of confidential administrative duties. May be called upon to perform billable project work.

Responsibilities

The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.
Perform scanning and filing duties.
Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed.
Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
Scan, save and distribute all incoming mail to the appropriate person.
Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food.
Manage telephone calls for assigned staff, as required.
Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs.
Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned.
Assist Human Resources with new hire tasks such as workspace set up.
Act as a liaison with Corporate Services.
Communicate with clients as directed by Project Manager.
Assist with submitting and receiving deliverables via various processes and procedures.
Assist in updating and maintaining internal and client databases.
Complete additional tasks as needed.

Qualifications

Associates/Vocational or related training education.
0-3+ years of related office experience.
Notary public preferred.
Strong organizational skills with the ability to prioritize and multi-task.
Proficient in Microsoft Office Suite/O365 applications.
Ability to problem-solve.
Resourceful and proactive.
Display professionalism in handling sensitive and confidential information.
Ability to identify, analyze, communicate, and implement process improvements.
Ability to support remote management.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $18.26 to $27.11 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

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More about this job

Skills

Administrative support
Troubleshooting
Security guard licence
Communicate with customers
Client databases
Notary
Organizational skills
Microsoft Office
Microsoft 365

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