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Added 1 min ago
Project Specialist
Parexel
Dover, DE
…partner with biopharmaceutical companies and research sites to design and deliver patient‑focused clinical trials that broaden access and make research a care option for anyone,…
Added 1 min ago
Strategy Manager Vice President
JPMorgan Chase
Wilmington, DE
As a Strategy Manager Vice President on the AI Journey Transformation & Partnerships team, you will own a portfolio of firm-wide strategic initiatives, develop trusted partnerships with…
Added 1 min ago
Logistics Manager - SET Travel - DTS
Ryder System
Dover, DE
…Solutions business startups along with ongoing support of Field Operations. This includes both driver and manager training for basic system operations and often includes aiding and…
Added 1 min ago
Senior Client Engagement Manager (Post-Pay)
Lyric
Dover, DE
The Senior Client Engagement Manager (Post-Pay) is the primary client-facing lead responsible for translating payer needs into clear, complete, and implementable requirements across the…
Added 1 min ago
Executive Director, Partner Platforms Product Manager, Chase Travel
JPMorgan Chase
Wilmington, DE
As an Executive Director, Partner Platforms Product Manager in the Partner Travel Product Team , you will own the strategy and roadmap for a white-label travel platform that supports…
Added 2 mins ago
FA
Manager, Strategic Business Analysis (Remote)
First American
Home, CA · Home, AZ · Home, FL · Home, GA · Home, IA · Home, MN · Home, NV · Home, NJ · Home, NM · Home, NY · Home, NC · Home, OR · Home, SC · Home, TX · Home, WA
- $112,400 to $149,800 USD / year
The Manager, Strategic Business Analysis plays a key role in providing research and analysis leadership to inform strategy and decision making at a managerial level. This role will manage a…
Added 5 mins ago
T
Project Manager, Wireless Site Development/Site Acquisition
TEKsystems
Las Vegas, NV
- $55 to $75 USD / hour
…transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with…
Added 5 mins ago
T
Engagement Manager (Remote-Data Center Exp.)
TEKsystems
Richardson, TX
- $80,000 to $120,000 USD / year
…enterprises today. We unleash growth through technology, strategy, design, execution, and operations with a customer-first mindset for bold business leaders. We deliver cloud, data, and…
Added 5 mins ago
Sr Engineering Manager
MED Medtronic Inc
Tempe, AZ
Medtronic’s Microelectronic Solutions location in Tempe, Arizona is seeking a Sr Test Engineering Manager that will accept the challenge of developing and leading a highly effective team…
Added 13 mins ago
AU
Security Badging Manager
Allied Universal
Sterling Heights, MI
- $26.75 USD / hour
The Badging Manager oversees the client’s Badging Center with regards to day-to-day operations, supervision of staff, responding to customer service requests, issuing access cards in a…
Added 13 mins ago
Business Process Specialist - Remote
AF Group
Kalamazoo, MI
…organizational effectiveness and change, including organizational design, workforce analytics and planning, and the business process/people dimension of transformation. This position…
Added 14 mins ago
Supply Chain Manager
KLATencor Corporation
Ann Arbor, MI
…Group/DivisionKLA has manufacturing sites worldwide. The Global Operations (GOPS) team, comprised of Manufacturing, Supply Chain Management, Manufacturing Engineering, Installation and…
Added 14 mins ago
A
Technology Strategy Manager, Life Sciences Industry
Accenture
Detroit, MI
- $87,400 to $253,000 USD / year
We are Technology Strategy and Transformation, and we design and execute industry-relevant reinventions that allow organizations to realize exceptional business value from technology. Our…
Added 14 mins ago
RR
Learning and Development Program Manager
R1 RCM
Detroit, MI
- $65,478 to $96,885.29 USD / year
…to make healthcare work better for all. Across technology, operations and support functions, our people bring deep expertise, empathy and ingenuity to the work we do. Here, collaboration…
Added 14 mins ago
Sr Analyst Advanced Business Analytics
Ally
Detroit, MI
Provide analytical and data support in the design and review of strategy tests and current operations
Added 14 mins ago
Project Specialist
Parexel
Lansing, MI
…partner with biopharmaceutical companies and research sites to design and deliver patient‑focused clinical trials that broaden access and make research a care option for anyone,…
Added 14 mins ago
Senior Product Manager
Acxiom
Lansing, MI
The Senior Product Manager for Clean Rooms and Data Delivery Platforms is responsible for defining and executing Acxiom’s strategy for client and partner based clean-room implementations…
Added 14 mins ago
Business Process Specialist - Remote
AF Group
Lansing, MI
…organizational effectiveness and change, including organizational design, workforce analytics and planning, and the business process/people dimension of transformation. This position…
Added 14 mins ago
Logistics Manager - SET Travel - DTS
Ryder System
Lansing, MI
…Solutions business startups along with ongoing support of Field Operations. This includes both driver and manager training for basic system operations and often includes aiding and…
Added 14 mins ago
Senior Client Engagement Manager (Post-Pay)
Lyric
Lansing, MI
The Senior Client Engagement Manager (Post-Pay) is the primary client-facing lead responsible for translating payer needs into clear, complete, and implementable requirements across the…
Added 16 mins ago
Meetings & Special Events Manager
Marriott
PHILADELPHIA, PA
Greets customer during the event phase and hands-off to the Event Operations team for the execution of details.
Added 17 mins ago
D
Senior Customer Success Manager
Deputy
Remote, United States
- $84,000 to $115,500 USD / year
As a Senior Customer Success Manager (Senior CSM) at Deputy, you are the trusted strategic partner and customer advocate for a dedicated portfolio of high-value Mid-Market and Enterprise…
Added 19 mins ago
G
Traveling Superintendent - Healthcare / Cleanroom
GPAC
Nashville, TN
- $100,000 to $150,000 USD / year
Our client is hiring an experienced Traveling Superintendent to run day-to-day field operations on commercial and mission critical construction projects. You'll lead the jobsite from…
Added 38 mins ago
Consultant, Workforce Management Analytics
Nationwide Life and Annuity Insurance Co
OH · AZ
o Design capacity and scenario-planning models to evaluate operational changes.
Added 41 mins ago
SA
Supplier Quality Specialist - Propulsion (R6585)
Shield AI
Seattle, WA
- $106,000 to $159,000 USD / year
Partner with Engineering, Manufacturing, Operations, Supply Chain, and Program teams to address supplier producibility, design-for-manufacturability, process capability, technical…

Closed listing

Colliers Engineering & Design

Administrative Assistant

Rochester, NY, United States

$18.26 to $27.11 USD / hour

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $18.26 to $27.11 USD / hour
Closing date: Nov 9, 2027
Experience: 0-3+ years of related office experience.
Posting language: English
Posted: Nov 9, 2026

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Original job description

Archived listing. The details below describe a past opening.

Overview

Are you a highly organized, detail-oriented professional who enjoys being the backbone of a successful team? Colliers Engineering & Design is seeking an Administrative Assistant to support our Rochester, NY office and play a vital role in keeping our operations running smoothly. The Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handling of confidential administrative duties. May be called upon to perform billable project work.

Responsibilities

The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.
Perform scanning and filing duties.
Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed.
Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
Scan, save and distribute all incoming mail to the appropriate person.
Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food.
Manage telephone calls for assigned staff, as required.
Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs.
Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned.
Assist Human Resources with new hire tasks such as workspace set up.
Act as a liaison with Corporate Services.
Communicate with clients as directed by Project Manager.
Assist with submitting and receiving deliverables via various processes and procedures.
Assist in updating and maintaining internal and client databases.
Complete additional tasks as needed.

Qualifications

Associates/Vocational or related training education.
0-3+ years of related office experience.
Notary public preferred.
Strong organizational skills with the ability to prioritize and multi-task.
Proficient in Microsoft Office Suite/O365 applications.
Ability to problem-solve.
Resourceful and proactive.
Display professionalism in handling sensitive and confidential information.
Ability to identify, analyze, communicate, and implement process improvements.
Ability to support remote management.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $18.26 to $27.11 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

About employer

More about this job

Skills

Administrative support
Troubleshooting
Security guard licence
Communicate with customers
Client databases
Notary
Organizational skills
Microsoft Office
Microsoft 365

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