Jobs in the United States

25+ jobs

Save this search

Added 1 min ago
SR
Senior Manager, Intellectual Property - Disputes, Claims & Investigations
Stout Risius Ross, LLC
Chicago, IL · Washington, DC · Philadelphia, PA · San Diego, CA
- $120,000 to $215,000 USD / year
At Stout, we’re dedicated to exceeding expectations in all we do – we call it Relentless Excellence ®. Both our client service and culture are second to none, stemming from our firmwide…
Added 2 mins ago
Project Manager I - Water/wastewater
Sundt
Sparks, NV
2. Completes close?out requirements and punch lists in a timely manner. Manages warranty callbacks quickly to maintain owner/client relationships.
Added 2 mins ago
VP, Strategy and Creative Solutions ImpactX
OMGUS Outdoor Media Group LLC
NY
…opportunities into distinctive ideas that drive measurable client outcomes and business…
Added 2 mins ago
Manager, Professional Education (BIOTRONIK Neuro)
BIOTRONIK
United States
The Manager, Professional Education is responsible for the strategic planning, development, execution, and evaluation of healthcare professional education programs and strategic engagements…
Added 2 mins ago
XE
Project Manager I, II or III
Xcel Energy Services Inc
Minneapolis, MN · Denver, CO · Amarillo, TX
- $84,900 to $159,400 USD / year
Project Manager I - Minimum Requirements - Min $84,900 | Max $120,567
Added 3 mins ago
Medical Director
Kingdom & Sequist
St Johnsbury, VT
…excellence in medical quality, exceptional patient care, positive client experiences, and a collaborative, high-performing team culture. As a trusted veterinarian within the community, the…
Added 3 mins ago
Medical Director - Rhode Island
Washington County Vet Hospital and South County Vet Hospital
Wakefield, RI
…excellence in medical quality, exceptional patient care, positive client experiences, and a collaborative, high-performing team culture. As a trusted veterinarian within the community, the…
Added 3 mins ago
WP
Medical Director
Whole Pet Veterinary Center
Westford, MA
- $150,000 USD / year
…standard for medical quality, exceptional patient care, positive client experiences, and a collaborative team culture. You’ll lead by example through thoughtful clinical decisions,…
Added 6 mins ago
Senior Relationship/Trust Advisor, Wealth Management
The Northern Trust Company
NY
…management high net worth (HNW) and ultra-high net worth (UHNW) client relationships and delivers high quality fiduciary and administrative services. Partner assumes primary responsibility…
Added 6 mins ago
Senior Underwriter, Private Non-Profit, Financial Lines
Risk Specialists Companies Insurance Agency, Inc.
Houston, TX
Assisting regional manager and product leaders in further developing existing broker relations as well as establish new relationships to attract business opportunities.
Added 7 mins ago
Head Coach
24 Hour Fitness USA, LLC
Citrus Heights, CA
…coaches. The Head Coach will be focused on member retention, client acquisition, and supporting the club's Fitness Coach Team. The Head coach will embody 24 Hour Fitness's core values,…
Added 7 mins ago
FI
Senior Commercial Relationship Manager
First Interstate Ban
Denver, CO
- $150,810 to $248,710 USD / year
…#TeamFirstInterstate.SUMMARYThe Senior Commercial Relationship Manager serves as the Relationship Manger for new and existing complex clients and is responsible for managing a loan…
Added 7 mins ago
BL
Product Marketing Manager
Blackbird Labs Inc
New York City, NY
- $140,000 to $175,000 USD / year
As Product Marketing Manager, you will define and execute strategies that drive awareness, adoption, and engagement with Blackbird’s products. This is a cross-functional role that requires…
Added 7 mins ago
Architect - Aviation Market
Gresham Smith
Tampa, FL
Review construction submittals and assist project manager in construction administration.
Added 7 mins ago
Critical Facilities Manager
ABM US
COLUMBIA, MD · Whitney, TX · Waco, TX
The Critical Facility Manager (CFM) is responsible for the overall leadership, operation, and performance of mission-critical facility services supporting a 24/7 data center environment.…
Added 7 mins ago
CMMS Operations Coordinator - Data Center
ABM US
COLUMBIA, MD · Whitney, TX · Waco, TX
…CMMS/MCIM, and coordination support to the Critical Facility Manager and on-site mission-critical operations team. This role facilitates day-to-day workflows, documentation, reporting,…
Added 10 mins ago
FT
Case Manager (Cal-Aim)
FAMILIES TOGETHER OF ORANGE COUNTY
Tustin, CA
- $25 to $27 USD / hour
Position Purpose: Under the supervision of the Behavioral Health Administrative Manager, the Case Manager plays a pivotal role in supporting clients to break the cycle of homelessness…
Added 11 mins ago
A
Clinic Manager I
Actalent
Los Angeles, CA
- $70,000 to $100,000 USD / year
The Clinic Manager will be responsible for the overall success of clinic operations, including staff leadership, patient access, financial and operational performance, regulatory…
Added 11 mins ago
Senior Project Manager (Steel or Mechanical Piping)
RK Industries, LLC
Henderson, CO
Looking to lead high-impact projects with a top-tier Steel team? We're hiring a Senior Project Manager to drive complex structural steel builds, sophisticated skidded systems, modular…
Added 12 mins ago
Desktop Technician III
Cayuse Holdings
Dennehotso, AZ
Employment in this role is conditional upon successful execution of the contract by the client.
Added 12 mins ago
Desktop Technician III
Cayuse Holdings
Kykotsmovi Villiage, AZ
Employment in this role is conditional upon successful execution of the contract by the client.
Added 13 mins ago
Senior Program Manager - Virtual
Alight
Virtual, TX
Alight is seeking a Senior Program Manager to lead complex, technology-enabled programs and enterprise transformation initiatives.
Added 15 mins ago
CM
Senior Project Manager
Cumming Management Group, Inc.
Chicago, IL
- $127,300 to $178,233.36 USD / year
The Senior Project Manager is the lead for all deliverables on a project team for one or more projects of medium to large size or complexity. This position is responsible for the overall…
Added 15 mins ago
CE
Civil/Site Senior Project Manager
Colliers Engineering & Design
Hamilton, NJ
- $131,670 to $186,780 USD / year
Colliers Engineering & Design is seeking a Senior Project Manager that will utilize leadership and engineering skills to manage multiple projects and train support staff in our Hamilton, NJ…
Added 15 mins ago
CE
Administrative Assistant
Colliers Engineering & Design
Rochester, NY
- $18.26 to $27.11 USD / hour
Communicate with clients as directed by Project Manager.

Colliers Engineering & Design

Administrative Assistant

Rochester, NY, United States

$18.26 to $27.11 USD / hour

Apply About employer

Applications open in a new tab.

Job details

Pay: $18.26 to $27.11 USD / hour
Apply by: Nov 9, 2027
Experience: 0-3+ years of related office experience.
Posting language: English
Posted: Nov 9, 2026

Original job description

Overview

Are you a highly organized, detail-oriented professional who enjoys being the backbone of a successful team? Colliers Engineering & Design is seeking an Administrative Assistant to support our Rochester, NY office and play a vital role in keeping our operations running smoothly. The Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handling of confidential administrative duties. May be called upon to perform billable project work.

Responsibilities

The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.
Perform scanning and filing duties.
Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed.
Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
Scan, save and distribute all incoming mail to the appropriate person.
Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food.
Manage telephone calls for assigned staff, as required.
Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs.
Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned.
Assist Human Resources with new hire tasks such as workspace set up.
Act as a liaison with Corporate Services.
Communicate with clients as directed by Project Manager.
Assist with submitting and receiving deliverables via various processes and procedures.
Assist in updating and maintaining internal and client databases.
Complete additional tasks as needed.

Qualifications

Associates/Vocational or related training education.
0-3+ years of related office experience.
Notary public preferred.
Strong organizational skills with the ability to prioritize and multi-task.
Proficient in Microsoft Office Suite/O365 applications.
Ability to problem-solve.
Resourceful and proactive.
Display professionalism in handling sensitive and confidential information.
Ability to identify, analyze, communicate, and implement process improvements.
Ability to support remote management.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $18.26 to $27.11 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Apply About employer

More about this job

Skills

Administrative support
Troubleshooting
Security guard licence
Communicate with customers
Client databases
Notary
Organizational skills
Microsoft Office
Microsoft 365

Report this job