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Engineering Manger
DAT Solutions, LLC
Seattle, WA
As an Engineering Manager, you will be a technical leader building the digital backbone that powers our economy. You will combine your technical leadership with mission-driven impact.You…
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Software Engineering Manager - Mobile
DAT Solutions, LLC
Seattle, WA
As a Mobile Engineering Manager, you will be a technical leader building the mobile platform that powers our economy. You will combine your technical leadership with mission-driven impact.
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This is an internship role for 12 weeks of duration. This position is an individual contributor role reporting to the Sr. Manager, Engineering.
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Seattle, WA
…over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes…
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Software Engineer Intern
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Seattle, WA
This is an internship role for 12 weeks of duration. This position is an individual contributor role reporting to the Senior Manager, Software Engineering.
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Business Process Analyst
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Bellevue, WA
…operation. Our AI-driven digital solutions, proprietary platforms, engineering, R&D, products, and innovation ecosystem turn core challenges into impactful, disruptive business outcomes.…
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Email Marketing Associate
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Remote, United States
Working closely with Growth & Lifecycle, Product, Creative, Analytics, Data Science, and Engineering teams, you'll support campaign execution, marketing operations, and process improvements…
Added 1 min ago
EH
Hostperson (PT) (AM/PM)
EVANS HOTELS LLC
La Jolla, CA
- $23.3 USD / hour
…our staff professionally and personally. We offer hands-on manager and leadership training, employee appreciation days, and staff awards and recognition. Our team is also dedicated to…
Added 1 min ago
EH
Busser / Busperson (PT) (AM/PM)
EVANS HOTELS LLC
La Jolla, CA
- $19 USD / hour
…our staff professionally and personally. We offer hands-on manager and leadership training, employee appreciation days, and staff awards and recognition. Our team is also dedicated to…
Added 1 min ago
Data Center Ops Manager
Groq
United States
Partner closely with infrastructure, networking, security, engineering, logistics, and other teams to maintain stable and efficient mission-critical environments.
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Sr. Project Manager
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Denver, CO
Drives continuous improvement initiatives by identifying lessons learned and implementing process enhancements to strengthen project delivery.
Added 1 min ago
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Manager, Software Development - Web & Mobile Applications
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Seattle
- $150,000 to $160,000 USD / year
Trupanion is seeking a Software Development Manager to lead teams responsible for building, operating, and evolving Trupanion's customer-facing web and mobile experiences. This role is…
Added 1 min ago
Engineer
AEP Service Corporation
New Albany, OH
This position is responsible to the assigned manager for performing intermediate level engineering work activities and projects requiring the application of engineering knowledge in a safe,…
Added 2 mins ago
Quality Technician (Nights)
fairlife
Goodyear, AZ
job purpose: The Quality Technician monitors and performs qualitative/quantitative testing of process and product attributes to ensure food safety and food quality; ensures compliance with…
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Product Manager
GigSafe
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We're hiring a Product Manager to join our Product team and own a set of initiatives across the GigSafe platform. Depending on what the business needs, that could be contractor onboarding…
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Senior Engineering Project Manager - iCloud / Apple Services Engineering
Apple
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You'll coordinate cross-functional teams, gather requirements, and drive the release process for shipping server software at scale. You'll deliver clear, timely status updates to partner…
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Senior Product Owner
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Remote, United States
Lead product prioritization in partnership with the Product Manager, weighing business value, user needs, technical feasibility, risk, dependencies, and process impacts to establish feature…
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Manager, Plant Operations
Pilot Company
Ord, NE
The Manager, Plant Operations position located in Ord, NE is a leadership and support position for management and operation crew members of our ethanol plant. The primary goal is to provide…
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Technical Program Manager, Hardware Modules
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This role follows a hybrid work schedule and reports to the Technical Program Manager, Hardware.
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Staff Software Technical Program Manager, OEM Software
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Mountain View, CA · San Francisco, CA
…working closely with every function at Waymo, in particular Engineering. TPM’s drive alignment on goals and tasks, execute towards them, and communicate with a broad range of stakeholders.…
Added 4 mins ago
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Construction Project Manager
Actalent
Burlington, MA
- $52.88 to $72.11 USD / hour
Job Title: Construction Project ManagerJob DescriptionThe Construction Project Manager oversees day-to-day project documentation and administrative processes from preconstruction through…
Added 4 mins ago
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Telecommunications Designer
Actalent
Seattle, WA
- $30 to $50 USD / hour
…entry to mid-level designers aspiring to advance to a Project Manager position within two years, in a company that prioritizes employee growth, career development, and fostering strong…
Added 4 mins ago
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Regulatory Affairs Manager
Actalent
Davis, CA
- $50 to $60 USD / hour
…compliance and operational efficiency. The Regulatory Affairs Manager prepares and manages regulatory submissions for new and existing products, interfaces with regulatory agencies, and…
Added 4 mins ago
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Regulatory Affairs Manager
Actalent
Davis, CA
- $50 to $60 USD / hour
…compliance and operational efficiency. The Regulatory Affairs Manager prepares and manages regulatory submissions for new and existing products, interfaces with regulatory agencies, and…
Added 4 mins ago
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Project Manager
Actalent
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- $58 to $60 USD / hour
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Colliers Engineering & Design

Administrative Assistant

Rochester, NY, United States

$18.26 to $27.11 USD / hour

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Job details

Pay: $18.26 to $27.11 USD / hour
Experience: 0-3+ years of related office experience.
Posting language: English
Posted: Nov 9, 2026

Original job description

Overview

Are you a highly organized, detail-oriented professional who enjoys being the backbone of a successful team? Colliers Engineering & Design is seeking an Administrative Assistant to support our Rochester, NY office and play a vital role in keeping our operations running smoothly. The Administrative Assistant will provide intermediate office and administrative support to the area or business unit, and other staff within the business line. Some of the duties may require handling of confidential administrative duties. May be called upon to perform billable project work.

Responsibilities

The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.
Perform scanning and filing duties.
Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed.
Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
Scan, save and distribute all incoming mail to the appropriate person.
Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food.
Manage telephone calls for assigned staff, as required.
Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs.
Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned.
Assist Human Resources with new hire tasks such as workspace set up.
Act as a liaison with Corporate Services.
Communicate with clients as directed by Project Manager.
Assist with submitting and receiving deliverables via various processes and procedures.
Assist in updating and maintaining internal and client databases.
Complete additional tasks as needed.

Qualifications

Associates/Vocational or related training education.
0-3+ years of related office experience.
Notary public preferred.
Strong organizational skills with the ability to prioritize and multi-task.
Proficient in Microsoft Office Suite/O365 applications.
Ability to problem-solve.
Resourceful and proactive.
Display professionalism in handling sensitive and confidential information.
Ability to identify, analyze, communicate, and implement process improvements.
Ability to support remote management.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $18.26 to $27.11 per hour (depending on qualifications)

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

The essential functions and job duties listed below are representative of the common administrative tasks performed. This list is not all-inclusive of tasks performed and may vary based on the needs of the Supervisor.
Perform scanning and filing duties.
Assist in preparing mail and outside packages for delivery. Coordinate hand deliveries when needed.
Prepare, proof-read, finalize, and distribute letters, memos, correspondence, transmittals, proposals, applications, reports, and other materials.
Scan, save and distribute all incoming mail to the appropriate person.
Schedule and organize activities such as meetings and lunch and learns, including managing calendars, providing instructions for clients and guests, preparation, and distribution of meeting minutes, as well as ordering food.
Manage telephone calls for assigned staff, as required.
Use, and enforce use of, Colliers Engineering & Design standards with all staff, including proper file structure, use of templates, file naming conventions, etc.
Office maintenance, including ordering office supplies and ensuring operation of equipment by troubleshooting malfunctions and calling for repairs.
Assist with BST, Concur & Unanet tasks (timesheets, expenses, project initiation, etc.) as assigned.
Assist Human Resources with new hire tasks such as workspace set up.
Act as a liaison with Corporate Services.
Communicate with clients as directed by Project Manager.
Assist with submitting and receiving deliverables via various processes and procedures.
Assist in updating and maintaining internal and client databases.
Complete additional tasks as needed.
Associates/Vocational or related training education.
0-3+ years of related office experience.
Notary public preferred.
Strong organizational skills with the ability to prioritize and multi-task.
Proficient in Microsoft Office Suite/O365 applications.
Ability to problem-solve.
Resourceful and proactive.
Display professionalism in handling sensitive and confidential information.
Ability to identify, analyze, communicate, and implement process improvements.
Ability to support remote management.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Compensation: $18.26 to $27.11 per hour (depending on qualifications)

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More about this job

Skills

Administrative support
Troubleshooting
Security guard licence
Communicate with customers
Client databases
Notary
Organizational skills
Microsoft Office
Microsoft 365

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