Executive Assistant

Summary: The Executive Administrative Assistant will report to the Director of Development, and additionally support the Director of Programs, and the Executive Director of the College Success Foundation DC operations. Supporting the three directors equally will entail various activities related to development and program operations listed below. The Executive Assistant will carry a high level of professionalism in managing the DC office, communicating with stakeholders, and proactively completing assignments supporting the DC Directors.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Provide a wide range of administrative support for Directors to include, but not limited to, managing communication campaigns, data collection and analysis, system administration, event planning, project and program coordination and delivery, donor tracking, high-level administration support, developing and preparing business correspondence, partner and student communications, invoice and expense processing and reporting, scheduling and supporting logistics for meetings conferences and events, coordinating travel arrangements, and monitoring student e-mails and text messages.
• Informing the Directors regularly on all matters of significance.
• Proactively taking corrective action when necessary to promptly resolve problems as they arise.
• Serve as point-of-contact between external agents, partners, and CSF National contacts to develop and implement effective communications, and data collection & reporting processes.
• Collaborate with marketing and development department staff to oversee a variety of tasks related to regional donor gifts and events.
• Maintain the professional climate of the office, and monitors the office supply inventory including company-issued equipment to include small business equipment, cell phones and MIFIs assigned to regional staff.
• Respond to inquiries from the public and provide general information about the Foundation and its operations.
• Assist with editing, preparation and distribution of various Organizational reports, documents and newsletters.
• Provides administrative and logistical support for conferences, workshops and other student or partner-related activities, events and services.
• Maintain good relationships with vendors, suppliers and delivery personnel.
• Answer questions regarding mail schedule and shipping procedures.
• Set up conference calls, Microsoft TEAMs and or Zoom meetings for all DC staff.
• Assist with regional meetings and events, including logistics, preparation of materials, recording and distribution of minutes.
• Stay up to date and knowledgeable on systems and processes required to implement unit services, programs, and assist with documentation of systems and processes.
• Communicate system or process changes to all local and national staff.
• Preform other administrative duties as assigned to support the regional office.