Jobs in the United States

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Regional Maintenance Specialist - Orlando, Florida
Dominium Management Services
Orlando, FL
The Regional Maintenance Specialist will support the Regional Maintenance Manager (RMM) in ensuring that maintenance operations across all properties are efficient, safe, and consistent.…
Added just now
Regional Maintenance Specialist - Atlanta, GA
Dominium Management Services
Atlanta, GA
The Regional Maintenance Specialist will support the Regional Maintenance Manager (RMM) in ensuring that maintenance operations across all properties are efficient, safe, and consistent.…
Added just now
WN
Office Manager
Wideopenwest Networks, LLC
Denver, CO
- $70,000 to $80,000 USD / year
The Office Manager is responsible for overseeing the day-to-day operations of the office and ensuring a welcoming, organized, safe, and efficient workplace environment. This role manages…
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Clinical Project Manager
Cytrellis Biosystems
Remote, United States
The Clinical Project Manager will lead the planning, execution, and oversight of clinical studies supporting an aesthetic medical device portfolio. This individual will manage study…
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Manager, Quality Control
ICR United States USA
United States
As a Manager, Quality Control at ICON, you will be responsible for overseeing the quality control processes and ensure that all products meet the required quality standards and…
Added 1 min ago
AC
Guest Services Manager - Denver (Seasonal Full Time, January to November)
Armstrong Collective Brand
Denver, CO
- $62,000 to $72,000 USD / year
- Full-time
Reporting to the Train Manager, the Guest Services Manager (GSM) is a key member of the Onboard Leadership Team responsible for leading service excellence, team performance, and operational…
Added 1 min ago
Server Assistant - Bleu Perdu
AccorHotel
New Orleans, LA
Respond appropriately to guest requests and promptly communicate complaints, special requests, or service concerns to the Server or Manager.
Added 1 min ago
Business Development Technology & Operations Specialist
McDermott Will & Schulte LLP
NY · Washington, DC
The Sales Technology Enablement Manager leads the firm’s comprehensive sales technology training program, equipping lawyers, legal practice specialists, business development, and marketing…
Added 1 min ago
YO
Program Operations Manager
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San Diego County, CA
- $28.04 to $31.24 USD / hour
Must have access to reliable transportation to travel regularly throughout San Diego County · Must have demonstrated leadership, training, and public speaking skills and ability to motivate and lead teams
Added 1 min ago
Driver Risk Management Supervisor
CRH
Houston, TX
Serving as the primary point of coordination between Safety, Operations, HR, local maintenance teams, and technology vendors, the Program Manager will drive program standardization, support…
Added 1 min ago
Sr. Project Manager - Transportation (Roadway)
LJA 2025
Maitland, FL
Balancing resources with Operations Manager or Engineering Director
Added 1 min ago
IC
Licensed Manager- Plumbing
Intellisource Colorado LLC
Spokane, WA
- $90,000 to $180,000 USD / year
At Walmart, we're seeking a dynamic and experienced Licensed Manager/ Plumbing in Facilities Maintenance Operations, to oversee the predictive and preventative maintenance of our facilities…
Added 1 min ago
Partner Manager
WITHIN
Long Island City, NY · 43-01 22nd Street Suite 602 Long Island City, NY
As Partner Manager, you'll keep our referral partners engaged, make it easy for them to send us intros, connect people across our network, and bring on new referral partners every month.…
Added 2 mins ago
EG
Support Operations Specialist
Econolite Group, Inc.
Anaheim, CA
- $95,000 to $105,000 USD / year
The Support Operations Specialist will work in close partnership with the CRM Manager in the Sales organization, who owns Microsoft Dynamics 365, its customer data, and its reporting.…
Added 2 mins ago
Service Manager
Amarr
Las Vegas, NV
Candidates for this position must have a good attitude, a desire to work hard with a great team, and the ability to be a self-starter
Added 2 mins ago
PI
Director, Technical Programs
PayPal, Inc.
Austin, TX
- $245,398 to $330,500 USD / year
…Technical Programs; 2 Engineering Program Managers; and 1 Project Manager, Technical Programs. Partial telecommuting permitted from within a commutable…
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Stocker
Foundation Building Materials
Logan, UT
Together, FBM and UDHG’s 8,000+ Team Members are committed to operational excellence, innovation, and employee development. By combining scale, specialty expertise, and a customer-first…
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Sales Inside
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Midland, TX
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Electrical Engineer II or Electrical Engineer III
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Union, KY · Florence, IN · Cincinnati, OH
Please note that in order to be considered for this position, you must possess all of the basic/required qualifications
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Senior Supervisor, Manufacturing Operations - Weekend Shift (Onsite)
RTX
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Qualifications You Must Have:
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Qualifications You Must Have:
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Qualifications You Must Have

Coegi

Operations Manager

Columbia, MO, United States

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Job details

Work location: Open position at Coegi Columbia, MO office location; Hybrid work schedule: 3 days in the office, 2 days working from home
Posting language: English
Posted: Nov 10, 2026

Original job description

Open position at Coegi Columbia, MO office location; Hybrid work schedule: 3 days in the office, 2 days working from home

Visa sponsorship is not available for this position, now or in the future. Applicants must be legally authorized to work in the United States on a permanent basis without requiring employer sponsorship.

The Operations Manager runs the day-to-day operations of Coegi: the monthly billing cycle, the inputs behind the budget dashboards, vendor and contract records, the systems people log into, onboarding and offboarding, and the administrative rhythm of the leadership team. The role reports to the SVP, Data & Business Operations and works closely with the project management team, TIH Finance, MTP HR, MTP IT, and the office leads across Coegi's locations.

The role is hands-on and in-office. It keeps the operational work of the agency accurate, on time, and documented so that the SVP, the President, and the client teams can rely on it, and it uses Coegi's AI tools to take manual steps out of that work as it goes. Ownership of the numbers, the forecast, contracts, and process design sits with the SVP, Account Management, and project management leaders; this role executes, coordinates, and keeps those leaders connected.

Essential Duties and Responsibilities (Other duties may be assigned)

Run the monthly billing operations cycle with the project management team and TIH Finance: pre-bills and post-bill actuals prepared and uploaded on schedule, vendor invoices collected and applied at client level, the master reconciliation list kept current, and open items chased to close.
Keep the inputs behind the US and Canada budget dashboards current ahead of each monthly finance review: vendor invoices, subscription and expense changes, rent and allocation inputs, and headcount changes as approved.
Maintain the contract and insertion order records the numbers depend on: insertion orders filed and logged, scopes matched to budget lines, and every software, data, and operations vendor contract logged in the MTP contract management system with 90- and 30-day renewal reminders to the accountable owner.
Coordinate with HR, IT, and the hiring manager to ensure Coegi's staff are onboarded and offboarded correctly. This includes: operational systems are set up for new hires: Asana, Slack workspace functions, Google shared drives and groups, AI seats and the usage tracker, the e-signature sender seat, time-tracking administration and monthly reminders, HubSpot seats, the phone system, email signatures and distribution lists.
Support the network system programs the SVP leads (Media Ocean, Business Central, HubSpot): data entry, naming conventions, user lists and access requests, and training logistics for Coegi users.
Run onboarding and offboarding end-to-end from the Asana templates (US and Canada versions): paperwork hand-off to MTP HR, device and access requests to MTP IT, first-week scheduling and check-ins, and the exit checklist with access removal (a SOC 2 control) and equipment return.
Run some people-operations items: the monthly pulse survey, all-staff announcements, and some ad hoc content for the monthly staff meeting.
Coordinate with the Office Manager and the local office leads on workplace, events, and travel so each request has one owner; keep the TIH properties and rent-allocation sheet current with TIH Finance.
Support the president and leadership staff by updating the monthly all-staff deck and co-running the pre/ prep calls.
Document the processes this role runs, feed pain points back to the project management team, and use Coegi's AI tools to automate the repetitive parts of the work.
Support the SVP of Data and Business Operations in deliverables to the COO and finance team.

Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

2 to seven years in operations, billing, or finance operations, or business administration, ideally in an agency, media or professional-services environment, supporting more than one office or a distributed team.
Has run a monthly billing or close cycle, onboarding logistics, and vendor administration before, and can point to what they set up.

Skills

Comfortable with numbers and spreadsheets: can keep a budget tracker current, reconcile an invoice to a contract, read a vendor renewal and spot a variance.
Hands-on with Google Workspace, Slack, Asana, and e-signature tools; experience with an agency billing or finance system (Business Central, NetSuite, or similar) preferred; picks up new systems quickly.
Daily user of AI tools (Claude or equivalent) who looks for the repetitive steps and automates them.
Clear, well-routed written communication across offices and sister agencies; closes the loop every time.
Organized enough to run the company's operating calendar and discreet enough to sit next to the President.

Traits

Proactive ownership: sees what needs doing and does it; thinks two steps ahead so the work is findable if someone else has to pick it up tomorrow.
Resolves before escalating: gathers the facts, checks what already exists, and arrives at MTP IT, HR, or Finance with a recommendation rather than a question.
Bias toward reduction: fixes the process rather than adding a step; treats "the way we have always done it" as the starting point to challenge.
Curious experimentation: tries new tools, treats a failed test as data, and brings ideas forward before being asked.
Cross-functional instinct: naturally thinks beyond their lane; pulls others in proactively; shares context without being asked.
Dependability and discretion: on time, follows through, and handles sensitive information quietly.

Education

Bachelor's degree in business, finance, operations, or a related field, or equivalent experience.

Total Perks Package

The chance to be a part of a growing company and the next success story
Amazing opportunities for career development
Recognition programs
Employee referral bonus
Hybrid work schedule; 3 days in the office, 2 days working from home
Fun and collaborative work environment
Casual dress code
Insurance Coverage (medical, dental, vision, life, and disability)
401(k) retirement plan, with employer 4% match
Work/life benefits, including mental health and wellbeing support
Flexible Time Off Policy
Paid holidays, including agency soft closing Christmas Eve-New Year's Day
Paid leave options, including sick leave, medical leave for self and family, and parental leave

California Residents: Please review our Privacy Notice here.

This employer participates in E-Verify. For more information, see the E-Verify Participation Poster and Right to Work Notice (English and Spanish).

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Jobs in the United States