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Senior Workforce Management Professional, Tactical
Humana
Raleigh, NC
Prior experience in Process or Project Management
Added just now
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Cybersecurity Director
Accenture
Raleigh, NC · Charlotte, NC
- $132,500 to $338,300 USD / year
…will provide cybersecurity subject matter expertise, and drive project delivery execution as the primary point of contact for the project team – often interfacing with client security…
Added just now
Senior Full Stack Engineer
Humana
Charlotte, NC
…complex to complex issues regarding technical approach for project components, and work is performed without direction. Exercises considerable latitude in determining objectives and…
Added 1 min ago
SO
Restoration Project Manager
SERVPRO of Southaven & Horn Lake - 11851
Olive Branch, MS
- $60,000 to $80,000 USD / year
As the Restoration Project Manager, you will oversee all aspects of assigned restoration projects and assigned restoration crews. This front-line management position leads their team to…
Added 1 min ago
Associate Project Manager
WSP
Denver, CO · Ft Worth, TX · Fort Worth, TX
WSP is currently initiating a search for an Associate Project Manager in Denver, CO. The following location will also be considered: Fort Worth, TX. This position can also be offered…
Added 1 min ago
Merchandising Sales Associate
Tractor Supply Company
New Market, MD
Added 2 mins ago
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Associate Solutions Engineer (Full Time) – United States
Cisco Systems, Inc.
RTP, NC
- Full-time
Throughout the Cisco Sales Associate Program (CSAP), you will collaborate with Cisco Associate Sales Representatives to provide technical solutions that drive business outcomes. You will…
Added 3 mins ago
Capital Markets Middle Office Associate - Collateral Management
Wells Fargo Bank, N. A.
CHARLOTTE, NC
Wells Fargo is seeking a Capital Markets Middle Office Associate within the Collateral Management team as a part of Corporate Investment Banking Operations. Learn more about the career…
Added 4 mins ago
Senior Construction Inspector
HDR
Tampa, FL
…CEI (Construction Engineering and Inspection) program at a project site in Crystal River, FL on another exciting project. Our CEI team primarily works independently on FDOT projects…
Added 4 mins ago
Construction Inspector
HDR
Tampa, FL
We believe construction services are more than project delivery, they’re about safeguarding quality, safety, and trust at every step. As part of HDR’s Field Services team, you’ll be on the…
Added 4 mins ago
Senior Digital Designer
HDR
Vienna, VA · Washington, DC · Glen Allen, VA · Baltimore, MD · Fulton, MD
…authors, coordinate multidisciplinary model information, and help project teams deliver consistent, high-quality models and model-derived outputs aligned with project and client…
Added 4 mins ago
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Sales Associate
GHT
Doral, FL
- $33,800 USD / year
The Sales Associate develops client relationships and advances opportunities from initial discovery through contract close. This role serves customers across South Florida, partnering with…
Added 4 mins ago
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UX/UI Designer (Senior Associate)
Precision
Washington, DC · New York City, NY
- $62,000 to $84,999 USD / year
Work closely with creative leads, copywriters, and account teams to understand the audience, message, and purpose behind each project.
Added 5 mins ago
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Senior Designer (AVP/Associate Creative Director)
Precision
Washington, DC · New York City, NY
- $105,000 to $139,999 USD / year
Manage multiple assignments, communicate progress, and identify when a project needs additional time, clarity, or support.
Added 5 mins ago
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Marketing Assistant | Part-Time | Allegiant Stadium
Oak View Group
Las Vegas, NV
- $23 to $26 USD / hour
- Part-time
Maintain marketing calendars, project timelines, and promotional inventories.
Added 5 mins ago
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National Ignition Facility Cross Timing Electronics Technologist
LLNL
Livermore, CA
- $43.55 to $63.97 USD / hour
Associate degree in Electronic Engineering Technology, Laser Electro-Optic Technology, or related field, or the equivalent combination of education and related experience.
Added 5 mins ago
Mission Partner Sites IT Operations Associate
LLNL
Livermore, CA
We have an opening for a Mission Partner Sites IT Operations Associate to oversee complex projects within the Enterprise Secure Network (ESN) Program and Mission Partner Sites. This…
Added 5 mins ago
Production Manager - Rio Linda
Carvana
Rio Linda, CA
…for maintaining a culture of continuous improvement and high associate engagement while meeting quality, production, and cost…
Added 6 mins ago
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Document Control Specialist II
AECOM
Houston, TX
- $35 to $45 USD / hour
…maintaining the organization, accuracy, and timely distribution of project documentation across transportation infrastructure construction projects. Working closely with construction…
Added 6 mins ago
PS
Field Application Engineer, WaRTAK Logistics & Reporting
Persistent Systems
Fort Collins, CO
- $106,000 to $132,000 USD / year
Briefing system performance data to key stakeholders and providing technical advice to management on strategic or project issues
Added 7 mins ago
Creative Delivery Manager
Ascension
Remote, United States
Maintain transparent, real-time workflow visibility in Asana, serving as the single source of truth for project milestones, priority trade-offs, and critical decision-making.
Added 7 mins ago
Media Experience Producer
Ascension
Remote, United States
Integrate modern workflow technologies, project management platforms, and emerging AI tools to continuously streamline production lifecycles and scale storytelling efficiency.
Added 7 mins ago
Registered Nurse Manager Burn Clinic and Burn Center Clinical Program
Ascension
Indianapolis, IN
Quality measures and project management experience, Data interpreting and presenting skills preferred
Added 7 mins ago
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Project Scheduler
Randstad USA
Moundsville, WV
- $24 to $35 USD / hour
Join our client in an Onsite role as a Project Scheduler in Moundsville, WV, to help build America's energy future while connecting customers to reliable power and endless opportunity. This…
Added 9 mins ago
Associate Project Manager
Ensemble RCM LLC
Remote, United States
The Associate Project Manager oversees all aspects of projects. Lead, coordinate, and complete revenue cycle projects on time and within budget and scope. The responsibilities include to…

Cobblestone

Administrative Assistant

Scottsdale, AZ, United States

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Job details

Posting language: English
Posted: Nov 2, 2026

Original job description

Position Overview

The Administrative Assistant provides high-level, detail-oriented administrative and operational support to a Department Leader (e.g., Vice President, or equivalent). This role plays a critical part in enabling effective communication, organizing logistics, preparing documents, and managing information flow in a fast-paced and dynamic environment. The ideal candidate is highly organized, proactive, professional, and capable of handling sensitive information with discretion.

Essential Functions (Other Duties as Assigned)

Manage travel arrangements for designated department leaders
Act as main contact for building management, responsible for submitting service tickets related to building maintenance
Run and distribute various operational reports for various leaders
Maintain postage meters and manage FedEx accounts
Coordinate employee events including but not limited to service awards, logistics for events, in office meetings and birthday celebrations
Organize, compile, and maintain department files and records, both digital and physical
Process purchase orders, and invoice approvals in compliance with company policies
Support coordination of meetings, including agenda preparation and meeting logistics
Maintain confidentiality and handle sensitive information with integrity
Provide general administrative support and perform additional duties as assigned
Ability to adapt quickly to new technologies, platforms, and processes
Other duties as assigned

Education and Experience

High School Diploma or equivalent required; associate or bachelor’s degree preferred
Minimum of 2 years of administrative support experience; prior experience supporting senior leadership strongly preferred
Experience in multi-site, operational, or fast-paced environment preferred
Valid driver’s license may be required for occasional errands or meeting support
Must be able to successfully pass a background check in accordance with company policies and applicable laws

Knowledge, Skills, and Abilities

Knowledge of administrative and clerical procedures
Familiarity with standard business tools such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Understanding of basic project coordination and office management practices
Knowledge of office communication standards and professional etiquette
Strong verbal and written communication skills
Exceptional organizational and time management skills
Proficient in calendar management
Skilled in preparing polished documents, presentations, and reports
Attention to detail and accuracy in data entry, formatting, and editing
Ability to multitask and prioritize tasks in a dynamic work environment
Ability to anticipate needs and take initiative
Ability to work independently and collaboratively across departments

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer
Must be able to communicate effectively in person, over the phone, and via virtual meeting platforms (e.g., Microsoft Teams)
Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment
Must be able to lift and carry up to 15 pounds occasionally (e.g., laptop, presentation materials, office supplies)
Visual acuity required to read documents, create presentations, and view a computer screen for extended periods
Typical office environment with standard noise levels and controlled indoor temperatures
Occasional travel may be required for meetings, trainings, or as directed; travel less than 10%

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

Spotless Brands and its subsidiaries comply with federal and state disability laws and make reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or recruitment process, please contact the Human Resources department and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Human Resources team will respond to your email promptly.

Spotless Brands and its affiliate brands are Equal Employment Opportunity (EEO) employers. Spotless Brands invites all qualified interested applicants to apply for career opportunities. It is the policy of the company to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, disabled status or any other protected group status as defined by and subject to applicable federal, state and local laws. We use E-Verify to check employment eligibility: https://www.everify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf and https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

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