Jobs in the United States

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Added 7 mins ago
PC
Public Health Program Specialist II
Pima County
Tucson, AZ
- $22.85 to $30.82 USD / hour
Associate’s degree or higher from an accredited college or university with a major in healthcare administration, public health, public or business administration or a related field as…
Added 8 mins ago
BC
Electronics & Housewares Clerk
Bi-Mart Corporation
Veneta, OR
- $16.1 to $19.25 USD / hour
We've been a part of the Northwest for over 70 years. Bi-Mart stores are convenient, easy to shop at, and offer real values every day on name brand products. Whether it's the everyday…
Added 8 mins ago
BC
Cashier
Bi-Mart Corporation
Veneta, OR
- $16.1 to $19.25 USD / hour
We've been a part of the Northwest for over 70 years. Bi-Mart stores are convenient, easy to shop at, and offer real values every day on name brand products. Whether it's the everyday…
Added 11 mins ago
MC
Graduate Associate, Social & Influencer (Paid Internship)
Method Communications
NY
- $20 USD / hour
Learn and apply Method's processes for time tracking and project management
Added 11 mins ago
AS
BAS Intern (Sacramento Branch)
Air Systems, Inc.
Sacramento, CA
- $26 to $29 USD / hour
Support development and maintenance of project Bills of Materials (BOMs), including equipment quantities, part numbers, and material verification.
Added 14 mins ago
Research Professional II
University of Georgia Staff
GA
…initial term is anticipated but not guaranteed and will depend on project needs, the availability of funding, and job performance. The position may be renewed on an annual basis, contingent…
Added 18 mins ago
00401 Assistant Store Manager
Sally
Morton Grove, IL
…communication and consistent accountability. Assistant Managers, as part of their development, support the Store Manager in all areas outlined below and are responsible for all Primary…
Added 20 mins ago
Director of Operations - Hybrid
Capital One
Plano, TX
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within…
Added 20 mins ago
Principal Associate, Sentry Shift Supervisor Global Security Operations Center
Capital One
Riverwoods, IL
…people, customers, facilities, branches, cafes and assets. As part of Capital One’s 24/7/365 Security Operations Center (Sentry), this position leads a dedicated shift of teammates…
Added 20 mins ago
Sr. Director, ACH Operations (Hybrid)
Capital One
Richmond, VA · McLean, VA · Wilmington, DE · Riverwoods, IL
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within…
Added 20 mins ago
Principal Associate, Global Workforce Privacy Advisor
Capital One
Richmond, VA · McLean, VA
The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within…
Added 20 mins ago
Principal Associate, Sentry Shift Supervisor Global Security Operations Center
Capital One
McLean, VA
…people, customers, facilities, branches, cafes and assets. As part of Capital One’s 24/7/365 Security Operations Center (Sentry), this position leads a dedicated shift of teammates…
Added 22 mins ago
J
Marsh Risk Early Career Program, Full-Time 2027 – Brokerage – Central Market
United States
- Full-time
Join Marsh's Early Career Program as an Associate Broker, a two-year career development opportunity for recent graduates where you will gain top industry training and access to dedicated…
Added 23 mins ago
C
Sr Project Manager
ComEd
OAKBROOK TERRACE, IL
- $100,800 USD / year
…safety performance of multiple projects and programs. Leads project teams through business case / capital approval process, development and execution of project plans and project closeout.…
Added 24 mins ago
Maintenance Manager
Candidate Experience Site Polyglass
West Hazleton, PA · Hazleton, PA
A minimum of 5 years of leadership experience as a supervisor or maintenance project leader.
Added 24 mins ago
CG
ROUTE DRIVER - OFFICE COFFEE (FULL TIME)
Compass Group
Wilmington, MA
- $24 USD / hour
- Full-time
Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft…
Added 26 mins ago
Layout Designer- Dallas,TX
Texas Instruments
Dallas, TX
Strong time management skills that enable on-time project delivery
Added 27 mins ago
A
Safety, Health & Environment Site Officer
AECOM
New York, NY
- $115,000 to $135,000 USD / year
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big…
Added 29 mins ago
BD
Field Service/Installation Technician
Benco Dental
Bangor, ME
- $21.63 to $25 USD / hour
Associate Discounts and Community Giveback Programs
Added 29 mins ago
ES
Proposal Manager (Remote - US)
Energy Solutions - USA
Remote, United States
- $65,000 to $75,000 USD / year
…with subject matter experts, business developers, writers, and project teams to gather information, coordinate schedules, develop content, and ensure every proposal is organized, compliant,…
Added 32 mins ago
Associate Program Director
US AMR-Jones Lang LaSalle Americas, Inc.
Remote, United States
The Associate Program Director for the Americas serves as the cluster program oversight lead for capital project portfolios across assigned Americas markets, including U.S. regional hubs…
Added 32 mins ago
Associate Project Manager
US AMR-Jones Lang LaSalle Americas, Inc.
Remote, United States
As an Associate Project Manager at JLL, you will support the successful delivery of real estate and construction projects while collaborating with a dynamic team dedicated to shaping a…
Added 32 mins ago
Workplace Coordinator
US AMR-Jones Lang LaSalle Americas, Inc.
NY
Associate's or bachelor's degree in Facilities Management, Business Administration, or a related field
Added 32 mins ago
Healthcare Facilities Planning Analyst
Ascension Health
Saint Louis, MO
Schedule : Days l Full-time l 40 hours per week
Added 33 mins ago
Radiologic Technologist II - CT
Surgery Partners
Altoona, WI
Project a professional demeanor and appearance while maintaining the confidentiality of the patient, coworkers, and the organization, as appropriate

Cobblestone

Administrative Assistant

Scottsdale, AZ, United States

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Job details

Posting language: English
Posted: Nov 2, 2026

Original job description

Position Overview

The Administrative Assistant provides high-level, detail-oriented administrative and operational support to a Department Leader (e.g., Vice President, or equivalent). This role plays a critical part in enabling effective communication, organizing logistics, preparing documents, and managing information flow in a fast-paced and dynamic environment. The ideal candidate is highly organized, proactive, professional, and capable of handling sensitive information with discretion.

Essential Functions (Other Duties as Assigned)

Manage travel arrangements for designated department leaders
Act as main contact for building management, responsible for submitting service tickets related to building maintenance
Run and distribute various operational reports for various leaders
Maintain postage meters and manage FedEx accounts
Coordinate employee events including but not limited to service awards, logistics for events, in office meetings and birthday celebrations
Organize, compile, and maintain department files and records, both digital and physical
Process purchase orders, and invoice approvals in compliance with company policies
Support coordination of meetings, including agenda preparation and meeting logistics
Maintain confidentiality and handle sensitive information with integrity
Provide general administrative support and perform additional duties as assigned
Ability to adapt quickly to new technologies, platforms, and processes
Other duties as assigned

Education and Experience

High School Diploma or equivalent required; associate or bachelor’s degree preferred
Minimum of 2 years of administrative support experience; prior experience supporting senior leadership strongly preferred
Experience in multi-site, operational, or fast-paced environment preferred
Valid driver’s license may be required for occasional errands or meeting support
Must be able to successfully pass a background check in accordance with company policies and applicable laws

Knowledge, Skills, and Abilities

Knowledge of administrative and clerical procedures
Familiarity with standard business tools such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Understanding of basic project coordination and office management practices
Knowledge of office communication standards and professional etiquette
Strong verbal and written communication skills
Exceptional organizational and time management skills
Proficient in calendar management
Skilled in preparing polished documents, presentations, and reports
Attention to detail and accuracy in data entry, formatting, and editing
Ability to multitask and prioritize tasks in a dynamic work environment
Ability to anticipate needs and take initiative
Ability to work independently and collaboratively across departments

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer
Must be able to communicate effectively in person, over the phone, and via virtual meeting platforms (e.g., Microsoft Teams)
Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment
Must be able to lift and carry up to 15 pounds occasionally (e.g., laptop, presentation materials, office supplies)
Visual acuity required to read documents, create presentations, and view a computer screen for extended periods
Typical office environment with standard noise levels and controlled indoor temperatures
Occasional travel may be required for meetings, trainings, or as directed; travel less than 10%

This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

Spotless Brands and its subsidiaries comply with federal and state disability laws and make reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or recruitment process, please contact the Human Resources department and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Human Resources team will respond to your email promptly.

Spotless Brands and its affiliate brands are Equal Employment Opportunity (EEO) employers. Spotless Brands invites all qualified interested applicants to apply for career opportunities. It is the policy of the company to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, disabled status or any other protected group status as defined by and subject to applicable federal, state and local laws. We use E-Verify to check employment eligibility: https://www.everify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf and https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

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