Clerical Support

Coates Field Service, Inc. is seeking a full-time Clerical Support employee to support our clients’ needs, working out of our Operations office located in Oklahoma City, OK. This position provides general land-related office support with a variety of clerical activities and related tasks. Local candidates are encouraged to apply. This position is in office 5 days a week. Professionals in right of way/land acquisition may have prior experience as attorneys, paralegals, real estate, oil & gas leasing, or land professionals, working in industries such as electric utility power or communication companies, title companies, pipeline, engineering firms or government agencies specializing in land development.

Overview of Duties:

• Processes bulk mailings using tools like digital postage and mail merge
• Accurately inputting confidential details into databases using database import functions and manual data entry
• Ensuring that all data is accurate, up to date, and useable
• Updating systems to maintain the correct information
• Updating, maintaining, and retrieving data in project database
• Able to work under pressure and being able to meet deadlines
• Transcribing paper-based records to computer files
• Comparing inputted data with source documents
• Complying with data integrity and security policies
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists with other related clerical duties such as photocopying, faxing, scanning, filing, and collating
• Receives, sorts, and forwards incoming mail

Required Education and Experience:

• High school diploma required, AA degree preferred
• Ability to communicate effectively, both orally and in writing required
• Skill in using MS Office Suite (Word, Excel, Outlook, etc.) required
• Skill in using common office machinery and equipment required
• Ability to establish and maintain effective working relationships with those contacted in the course of work required
• Knowledge of correct spelling, grammar, and punctuation required
• Experience handling large amounts of data and spreadsheets required
• Experience utilizing web-hosted databases required
• Experience updating web-hosted databases using import functions preferred
• One year of administrative experience preferred
• Land / Legal Office experience a plus

Who We Are:

Coates has a 76-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide. The first firm of its kind, we are widely recognized as a leader in the land and right of way acquisition industry. A national corporation, Coates has the depth of knowledge and the agility to respond to client needs in all 50 states. Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States. It is our mission to provide professional, high-quality, cost-efficient land acquisition and right of way services our clients need, when and where they need us. Coates is committed to rewarding the loyalty of the national team of Coates’ Employees. Coates hires the best candidates available for all positions, without regard to the individual's race, religion, or sexual preference or orientation. Coates is an Equal Opportunity Employer (EOE). Coates offers a comprehensive and generous benefits package, including medical/dental, vision, STD/LTD, life insurance, paid time off, company paid holidays, and more!