Archived listing. The details below describe a past opening.
The Executive Assistant provides support including calendar management, travel coordination, communications with internal and external stakeholders working directly with the CEO in a well-organized and timely manner. The Executive Assistant promotes a positive work culture that encourages communication, productivity, and job satisfaction. Responsiveness is a must, quick response times and availability.
• Act as a point of contact for a variety of different departments, internal and external to the company.
• Manage, and maintain multiple projects within the organization instructed by the CEO.
• Prepare, plan, and execute tasks and projects associated with high-level objectives established by the CEO.
• Be a point of contact and manage partner relationships, while acting as the gatekeeper for internal and external contacts, including vendors, partners, and colleagues.
• Report directly to the CEO with new information and progress on projects on a regular basis.
• Learn and assist with tasks related directly to the CEO's responsibilities.
• Handle and respond to requests and queries appropriately in a timely manner.
• Conduct research and produce reports, presentations, and briefs based on the needs of the CEO.
• Maintain a high degree of discretion, confidentiality, and professionalism.
Qualifications
• Minimum of 5+ years of experience in an executive assistant or administrative role, demonstrating a capacity for self-management, intuitiveness, and independent work.
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Must be willing to work onsite in the West Chicago Loop.