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CLMI Group, LLC

Construction Administrative Assistant

Los Angeles, CA, United States

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 23, 2026

Original job description

Job Title: Construction Administrative Assistant Location: Los Angeles, CA (On-Site) Employment Type: Full-Time About the Role We are seeking a detail-oriented Construction Administrative Assistant to support day-to-day operations for a client working on multifamily and commercial development projects in the Los Angeles area. This on-site role is ideal for someone with hands-on construction industry experience who thrives in a fast-paced job site or field office environment and can juggle documentation, coordination, and communication across project teams.

Key Responsibilities

Provide administrative support to project managers, superintendents, and field staff
Prepare, organize, and maintain project documentation, including submittals, RFIs, change orders, and daily reports
Track subcontractor certificates of insurance, licenses, and compliance documentation
Assist with scheduling meetings, site visits, and inspections
Maintain accurate project files (digital and physical) and ensure documents are properly logged and distributed
Coordinate communication between the field office, subcontractors, vendors, and clients
Support procurement processes, including purchase orders and material tracking
Assist with certified payroll documentation and compliance reporting as needed
Take meeting minutes and distribute action items
Perform general office duties: answering phones, managing correspondence, ordering supplies

Qualifications

Minimum 3 years of administrative experience specific to the construction industry (multifamily or residential development experience strongly preferred)
Familiarity with construction terminology, workflows, and documentation (RFIs, submittals, change orders, etc.)
Proficiency in Microsoft Office (Word, Excel, Outlook); experience with construction management software (e.g., Procore, Buildertrend) a plus
Strong organizational skills and attention to detail
Excellent written and verbal communication skills
Ability to work independently and manage multiple priorities in a deadline-driven environment
Must be able to work on-site full-time in Los Angeles, CA

Preferred Qualifications

Experience supporting public works or prevailing wage projects
Familiarity with certified payroll and Labor Compliance Program (LCP) requirements

Client Benefits

Paid Time Off (Sick & Public Holidays)
Training & Development
Performance Bonus Opportunities

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More about this job

Skills

Construction industry
Documentation
Communication skills
Administrative support
Regulatory compliance
Scheduling
Inspection
Procurement
Payroll
Reporting
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Construction management
Organizational skills
Attention to detail
Work independently

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