Facilities Coordinator

The Facilities Coordinator supports the Facilities Manager and Facilities team by coordinating Facilities Maintenance activities across Click Bond’s Carson City campus. This role manages the flow of Facilities work from request through completion, including work-order intake, backlog visibility, prioritization support, repair-project coordination, vendor and parts follow-up, preventive maintenance follow-through, documentation, and closure tracking. The position also coordinates Facilities repair projects that may extend beyond routine maintenance and require capital-request support, project engineering input, contractor coordination, or project controls. Capital project support is secondary and focused on routing, documenting, and controlling Facilities-driven repair or improvement work.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Facilities Work Intake, Backlog, and Flow Control

• Review new Facilities requests for scope, priority, location, and safety.
• Maintain backlog visibility, aging status, blockers, and escalation needs.
• Coordinate daily sequencing with Facility Manager, techs, vendors, and requesters.
• Track work orders through completion, verification, follow-up, and closure.

Facilities Maintenance Coordination

• Convert PM findings into corrective work orders and follow-up actions.
• Monitor reactive trends and flag repeat issues for corrective action.
• Coordinate building, utility, HVAC, door, plumbing, and infrastructure work.
• Track backlog health, PM follow-through, vendor response, and closure quality.

Facilities Repair Project Coordination

• Coordinate Facilities repair projects from request and scope to closeout.
• Gather photos, quotes, history, costs, and repair rationale.
• Identify repairs needing AFE, engineering, contractor, or shutdown support.
• Tie repair projects to work orders, assets, files, and closeout records.

Capital Project Support

• Support capital requests when Facilities repairs exceed maintenance scope.
• Maintain project trackers, schedules, action logs, and milestone lists.
• Coordinate job walks, vendor meetings, engineering reviews, and shutdown planning.
• Maintain documentation and tracking for capital-funded repair projects.

Vendor, Contractor, and Parts Coordination

• Schedule vendors, service windows, access, and required documentation.
• Track parts status, delivery timing, and readiness for scheduled work.
• Follow up on quotes, service reports, missed commitments, and incomplete work.
• Escalate vendor or parts blockers to the Facility Manager.

Documentation, Data, and Systems

• Maintain work-order, asset, vendor, repair-project, and project data.
• Update CMMS, trackers, SharePoint/Teams files, and closeout records.
• Align PM findings, corrective work, Find & Fix, and project records.
• Prepare status reports, KPI summaries, and budget-support information.

Safety, Communication, and General Responsibilities

• Report suspicious or hazardous conditions immediately.
• Follow Click Bond safety, quality, and work-area standards.
• Communicate clearly with technicians, vendors, requesters, and support groups.
• Complete assigned duties independently, accurately, and on time.

Qualifications

QUALIFICATIONS:

• To perform this job successfully, an individual must be able to demonstrate the following competencies:
• Strong organizational skills with the ability to manage multiple work orders, vendors, projects, and competing priorities.
• Experience using Computerized Maintenance Management Systems (CMMS) or similar maintenance management platforms.
• Working knowledge of maintenance work control, backlog management, preventive maintenance, work order coordination, and asset management processes.
• Familiarity with Building Management Systems (BMS), Building Automation Systems (BAS), SCADA systems, utility monitoring systems, or facility monitoring platforms.
• Ability to read and interpret equipment manuals, vendor quotations, drawings, construction documents, and purchase orders.
• Familiarity with procurement processes including requisitions, purchase orders, invoicing, vendor management, and contractor coordination.
• Strong written and verbal communication skills with the ability to work effectively with technicians, vendors, contractors, and internal customers.
• Ability to prioritize work based on safety, operational impact, compliance requirements, resource availability, and business needs.
• High attention to detail with strong documentation, recordkeeping, and follow-through skills.
• Ability to learn Facilities systems, infrastructure assets, maintenance workflows, and capital project processes.
• Ability to write and read English.

EDUCATION AND/OR EXPERIENCE:

• High school diploma, GED, or equivalent required; Associate degree in Facilities Management, Construction Management, Business, or related field preferred.
• Two (2) or more years of experience in facilities coordination, maintenance coordination, work control, CMMS administration, contractor coordination, or related support functions.
• Experience supporting industrial, manufacturing, utility, or facility maintenance operations preferred.
• Experience using Computerized Maintenance Management Systems (CMMS) such as MaintainX, Maximo, eMaint, Fiix, UpKeep, or similar platforms preferred.

LICENSES AND CERTIFICATIONS:

• OSHA 10 certification preferred.
• CMMS administration, facilities management, maintenance planning, or project coordination certifications are a plus.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work is primarily performed in an office setting, with regular walking of manufacturing and project areas. The employee must occasionally lift and/or move up to 25 pounds.
• Use of hands/fingers regularly through shift to operate computers and office equipment.

WORK ENVIRONMENT:

• Work is primarily performed in a standard office environment, with regular visits to manufacturing areas and active project sites.
• When in manufacturing or construction areas, may be exposed to noise, dust, heat, and outdoor weather conditions. Work requires the observance of fire regulations and safe work practices.

CLICK BOND WAY – KEY ATTRIBUTES:

• Communicates respectfully to all team members, vendors, and visitors.
• Models a positive attitude.
• Actively listens to others and supports the team environment.
• Asks questions and learns from mistakes.
• Executes tasks with minimal errors in a timely and efficient manner.
• Attendance is consistent and meets or exceeds company standards.

Click Bond is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information or any other protected classification. Click Bond complies with federal and state disability laws. Click Bond will provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact People Operations at 775.885.8000 or email: careers@clickbond.com