Accounts Payable Coordinator

THE ROLE

The Accounts Payable Coordinator is responsible for the timely and accurate processing of vendor invoices and payments across the company's South Florida properties. This role helps maintain strong financial controls, organized accounting records, and positive relationships with vendors while supporting the day-to-day accounting operations of the organization.

KEY RESPONSIBILITIES

• Process vendor invoices for payment, matching invoices against purchase orders and receiving documentation.
• Verify invoice coding, approvals, and supporting documentation to ensure accuracy and compliance with company procedures.
• Prepare and process payment runs, including checks, ACH, and wire transfers, in accordance with company policy.
• Reconcile vendor statements, investigate discrepancies, and resolve payment issues in a timely manner.
• Maintain organized accounts payable records and supporting documentation for audit purposes.
• Respond to vendor inquiries regarding payment status, account balances, and other account-related questions.
• Assist with month-end close activities related to accounts payable, including accruals.
• Support 1099 reporting and other year-end accounts payable requirements.
• Assist with establishing accounts payable procedures, vendor records, and payment workflows ahead of the property's opening.

QUALIFICATIONS

• High school diploma required; Associate's or Bachelor's degree in Accounting or a related field preferred.
• 1–2 years of accounts payable or accounting experience preferred.
• M3 Accounting System experience a plus.
• Strong attention to detail, organization, and accuracy.
• Proficiency in Microsoft Excel and general office software.

WHAT WE OFFER

• Competitive salary
• Paid Time Off
• Comprehensive health, dental, and vision benefits
• 401(k)
• Hilton Team Member Travel Program (discounted stays worldwide)
• The opportunity to help build this role from the ground up for a flagship pre-opening property