Document Controls Specialist

As Document Controls Specialist, you will be responsible for providing comprehensive project execution support, including coordinating with various stakeholders, and maintaining crucial logs and documentation for equipment, certifications, and project tracking.

Responsibilities

• Manage and maintain project documentation throughout its lifecycle
• Ensure proper version control, distribution, and storage of documents
• Coordinate with project teams, contractors, and stakeholders
• Track submittals, RFIs, drawings, and project deliverables
• Maintain compliance with document control procedures and standards
• Support audits and ensure document accuracy and completeness
• Monitor document review and approval workflows to help ensure project information is distributed to the appropriate stakeholders within established deadlines
• Coordinate with all stakeholders to resolve documentation discrepancies and obtain outstanding information

Basic Qualifications

• 5+ years of experience in project document control
• Excellent oral and written communication skills
• Careful attention to detail and reliability of output
• Highly motivated individual with strong organizational and time management skills
• Ability to work under pressure and manage multiple priorities in a fast-paced environment
• Must be proficient in Microsoft Excel, Word, and PowerPoint
• Alignment to Clark Standards of Excellence: self-motivated, results oriented, adaptable, team player, accountable, ethical, innovative, resilient, builds relationships, builds people/teams and followership, sets direction and executes

Preferred Qualifications

• Experience with Procore, or Google platforms a plus
• Experience supporting construction projects, including familiarity with construction documentation, contractor correspondence, RFIs, submittals, change orders, and project closeout processes.

The work environment and requirements described below are representative of those necessary for an employee to successfully perform the essential functions of this role.

The Physical Side of the Role: This is an active, hands-on role. You can expect to be on your feet frequently, navigating active job sites with uneven terrain, stairs, ladders, and hoists. The work is physically demanding and requires a full range of motion, including bending, kneeling, and reaching. You’ll need to be comfortable frequently lifting and carrying materials up to 25 pounds, and occasionally up to 50 pounds. This role requires the ability to communicate effectively, as well as visual acuity for reading plans and inspecting work. The role does include desk time in the office that may require prolonged periods of sitting for tasks like computer work, document review, and meetings.

Your Work Environment: You’ll spend a significant amount of your time on active construction sites, which means being adaptable to all kinds of weather and moderate to loud noise levels, and comfortable in elevated or confined work areas with moving mechanical equipment and with the fast-paced nature of a project in progress. You will also spend time in a typical office setting with moderate noise levels. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture: This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.

A Drug Free Workplace: Clark promotes a drug free workplace. A pre-employment drug “fitness for duty” screening is required, and the company conducts random quarterly drug “fitness for duty” tests.