Administrative Coordinator - Operations

Build the Backbone of a High-Growth Organization

At City Wide Facility Solutions – Boston, we help commercial properties across Central and Eastern Massachusetts simplify facility management through a single point of accountability. As a leader in the managed services space, we connect clients with top-tier vendors and ensure seamless execution across janitorial, maintenance, and specialty services.

We’re looking for a detail-oriented, highly organized Administrative Coordinator who thrives behind the scenes - keeping processes tight, documentation accurate, and operations running smoothly. This role is critical to ensuring strong internal workflows, compliance, and exceptional service delivery.

What You’ll Do:

• Support Core Operational Processes
• Insurance & Compliance Management
• New Client Onboarding & Starts
• Ongoing Client & Data Management

Why Join City Wide:

• Stable, full-time role with consistent hours
• Comprehensive benefits package: medical, dental, vision, life, FSA & HRA
• 401(k) with company match
• Generous paid time off, including holidays and volunteer time
• Exposure to multiple areas of business operations with room to grow
• Collaborative, fast-paced environment where your organization skills make a real impact

What You Bring:

• Strong organizational skills with the ability to prioritize and manage multiple tasks
• Excellent attention to detail and commitment to accuracy
• Clear, professional written and verbal communication skills
• Ability to meet deadlines in a fast-moving environment
• Comfort working with CRMs, document management systems, and administrative workflows
• Professional demeanor and ability to work with a wide range of personalities
• Valid driver’s license and willingness to visit client sites as needed

If you enjoy process, precision, and keeping operations running efficiently, this is an opportunity to play a key role in a growing organization where your work directly supports client satisfaction and internal success.

Join City Wide Facility Solutions – Boston and help power the operations behind our growth!