Description
Housing Program Manager This position is scheduled for a 5% increase effective January 2027
Are you passionate about making a difference in the community and shaping the future of housing and community development? The City of Westminster is looking for a forward-thinking, motivated leader to take the helm of its housing programs, community development initiatives, and grant-funded projects! This exciting management opportunity offers the chance to lead impactful programs that directly benefit residents and help shape the City's future. From advancing affordable housing opportunities and overseeing Community Development Block Grant (CDBG) programs to managing HUD grants and supporting current and long-range planning efforts, this position offers a diverse and rewarding portfolio of responsibilities. Working closely with the Director of Community Development, you'll have the opportunity to bring ideas to life, build strong partnerships, guide talented staff, and turn community priorities into meaningful results. If you're a strategic thinker who enjoys tackling complex challenges, leading important initiatives, and making a lasting impact on the community, this is your opportunity to make a difference in Westminster! Examples of Duties EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Plans, manages, and administers housing prograhm services and project activities, including the affordable housing programs, Community Development Block Grant (CDBG) and HUD grant functions.
- Participates in the development and implementation of goals, objectives, policies, and priorities for assigned programs and projects.
- Participates in the development and administration of department budget.
- Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, projects, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for improvement and recommends to the Director.
- Selects, trains, motivates, and evaluates assigned staff; provides or coordinates staff training; works with employees on performance issues; implements discipline and termination procedures; directs and coordinates the work plan for assigned staff; assigns work activities, projects, and programs; monitors work flow; reviews and evaluates work products, methods, and procedures.
- Develops reports related to assigned housing programs and operations activities and services; prepares and presents reports and agenda items to the City Council, Successor Agency to the Redevelopment Agency Board, and various commissions, committees, and boards.
- Manages, administers, and monitors the City's affordable housing programs and assisted housing projects, including developing, implementing, and administering new programs and projects, negotiating contracts and agreements, serving as fund control agent for funding, and monitoring compliance with agreements and contracts.
- Administers and oversees the CDBG program and HOME Investment Partnerships Act (HOME) program budgets, including approving and monitoring budget expenditures and administering draw-down requests through the Federal IDIS system and in coordination with the Finance Department.
- Prepares and submits grant applications to governmental organizations and monitors grant procedures to ensure proper use and compliance with applicable rules, regulations, and requirements.
- Provides complex staff assistance to the Director of Community Development.
- Oversees preparation of the Successor Agency to the Redevelopment Agency's five and ten year housing compliance plans.
- Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to assigned programs, policies, and procedures, as appropriate.
- Provides advisory support and acts as a liaison to citizen committees, community partners, and volunteers to facilitate the delivery of housing programs and services; builds partnerships and coalitions.
- Establishes and maintains communication and cooperative relationships with business leaders, developers, organizations, private and public agencies, and the general public to promote and facilitate the implementation and execution of the City's housing programs.
- Administers the development of consultant requests for proposals for professional services; evaluates proposals and recommends contract award; negotiates contracts and agreements, and administers same after award.
- Supervises and coordinates housing assistance loan processing, counseling, and field inspections.
- Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
- Performs other duties as assigned.
Typical Qualifications
QUALIFICATIONS
Knowledge of:
- Administrative principles and practices, including goal setting, program development, implementation, and evaluation, project management, and supervision of staff.
- Principles and practices of budget administration.
- Procedures for planning, implementing, and maintaining a variety of housing programs and activities through community participation.
- Principles and practices of land use planning, tax increment financing, affordable housing financing, and affordable housing program/project development.
- Real estate economics, principles, practices, financing methods and sources, loan underwriting criteria, escrow closing, and recordation procedures.
- Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the projects and programs to which assigned, including California Community Redevelopment Law, HUD, Community Development Block Grant (CDBG) and HOME Investment Partnerships Act (HOME) regulations.
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
- Principles and practices of contract administration and evaluation.
- Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of assigned programs and projects.
- Recent and on-going developments, current literature, and sources of information related to housing programs and activities.
- Record keeping principles and procedures.
- Modern office practices, methods, and computer equipment and applications related to the work.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
- Recommend and implement goals, objectives, and practices for providing effective and efficient services.
- Manage and monitor complex projects, on-time and within budget.
- Plan, organize, schedule, assign, review, and evaluate the work of staff.
- Evaluate and develop improvements in operations, procedures, policies, or methods.
- Develop, plan, coordinate, and implement a variety of housing programs and activities suited to the needs of the community and City.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations, including City and Successor Agency to the Redevelopment Agency policies and procedures.
- Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
- Effectively represent the department, the Successor Agency to the Redevelopment Agency, and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
- Establish and maintain a variety of filing, record keeping, and tracking systems.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment and specialized software applications programs.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Graduation from an accredited four-year college or university with major coursework in planning, public or business administration, or a related field, and five (5) years of progressively responsible public sector experience in housing development and neighborhood improvement, including two (2) years of supervisory experience and two (2) years of experience with CDBG and Redevelopment Housing Set-Aside programs. Master's degree preferred.
A valid driver’s license, or the ability to arrange necessary and timely transportation for field travel, may be required for some assignments.Supplemental Information
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Benefits
The City of Westminster offers a comprehensive benefit package to full time employees, including:
RETIREMENT BENEFITS: The City participates in the California Public Employees' Retirement System (CalPERS). The City's contract provides for the following retirement tiers:
Tier 2 (Classic Members hired on or after July 28, 2011): 2.0% @ 60 formula; employees contribute 7.0% of salary towards retirement costs.
Tier 3/PEPRA (New Members hired on or after January 1, 2013): 2.0% @ 62 formula; employees contribute 8.25% of salary towards retirement costs. The City of Westminster does not participate in Social Security.
INSURANCE BENEFITS: Effective January 1, 2024, the City's cafeteria benefits plan provides $1,600 per month toward the purchase of health, dental, vision and life insurance, as well as additional voluntary products. Employees who participate in the CalPERS health insurance program and are enrolled in a Two-Party or Family plan will receive a City contribution equal to 90% of the monthly PERS Gold premium
Medical insurance is provided through the Cal-PERS health insurance program. Unused cafeteria plan dollars may be received by the employee as taxable income. A pre-tax flexible spending account is also available for health care and dependent care expenses. The City also provides a City-paid Long-Term Disability (LTD) benefit of 66.6% of salary to a maximum of $10,000 per month; the City also provides a paid Employee Assistance Program (EAP).
VACATION: Employees earn 120 hours of paid vacation during their first year of service. An additional eight hours is earned for each additional year of service up to five (5) years. Additional benefits apply after 20 years of service. Employees are permitted to cash out accrued unused vacation hours a maximum of 2 times per calendar year.
HOLIDAYS: Employees receive eleven (11) paid City 9-hour fixed holidays, and an additional 27 hours of floating holiday time annually to be used at the employee's discretion.
HOLIDAY FURLOUGH: City offices are closed between Christmas and New Year's Day. Employees may use accumulated leave banks or elect leave without pay during the furlough.
SICK LEAVE: Employees earn 96 hours of paid sick leave per year. Employees may elect to cash out sick leave earned during the previous year at the rate of 50% of total value.
WORK SCHEDULE: The City offers flexible work schedules. Employees will have the option to work a 9/80, 4/10, or 5/8/40 work schedule. The City does not offer a Hybrid work schedule at this time.
LONGEVITY PAY:As an incentive for continuous service, employees are entitled to longevity pay at completion of the following service intervals:
- 21 years of service = 2.0% longevity pay
- 22 years of service = 4.0% longevity pay
- 23 years of service = 6.0% longevity pay
- 24 years of service = 8.0% longevity pay
- 25 years of service = 10.0% longevity pay
CELL PHONE / DATA PLAN REIMBURSEMENT: Employees who use their personal cell phone for business-related purposes may qualify for up to $60 per month reimbursement.
BILINGUAL PAY: The City provides $200 per month for demonstrated proficiency in specified languages including Spanish and Vietnamese.
For a more detailed overview of the benefits, please refer to the Resolution covering Management, Administrative, and Confidential Employees at: City Compensation/MOU's
