Human Resources Coordinator - Training and Development

ABOUT THE POSITION

YOUR FUTURE BEGINS HERE! Join one of the fastest-growing cities in Arizona and the youngest in Yuma County!

Under general supervision, performs various professional, technical, and analytical duties in support of the City’s Human Resources Department’s Training & Development program.

As the Human Resources Coordinator, you will:

Training

• Identify training needs by assessing job-required skills and competencies and evaluating the current workforce.
• Assist the HR Manager in creating the annual training plan and overseeing its implementation throughout the year.
• Coordinate the logistics for training and workshop sessions, including scheduling, arranging equipment and materials, and communicating with participants.
• Conduct orientation programs for new employees, volunteers, and students.
• Develop training materials and learning interventions.
• Maintain accurate records of training activities, participant progress, and compliance outcomes.
• Serve as an administrator for the agency's learning platforms.
• Manage the budget for training activities, ensuring cost-effective use of resources.
• Develops key performance indicators, generate reports, and perform data analysis for training as the HR manager requires.
• Evaluate training effectiveness through feedback, assessments, and performance metrics to enhance the agency's skills and competencies.
• Maintain strong communication and collaborate with other HR areas to ensure the smooth flow of various programs and provide excellent service to employees, supervisors, managers, and department heads regarding training inquiries.
• Assist the HR Manager in managing relationships with technical schools, colleges, and universities for collaboration projects and student programs.
• Continuously update training programs to stay current with the latest trends.
• Other related duties as assigned.

Development

• Assist employees in creating their professional development plan.
• Assist with leadership development, coaching, and mentoring programs.
• Engage employees in cross-functional projects and foster collaborations and diverse skills development.
• Support HR Manager with continuous improvement interventions.
• Manage the English program, on-the-job training, and apprenticeship programs.
• Promotes reimbursement policy within the agency and handles the administrative support for applicants.
• Identify development needs through different HR activities, including performance evaluations, performance improvement plans, employee surveys, disciplinary actions, promotions, etc.

Succession Planning

• Collaborate with HR Manager to develop and maintain the agency's succession plan.
• Partner with employees and stakeholders on career growth plans.
• Maintain the succession planning pipeline and talent map.
• Use assessment tools to identify potential skills within the workforce.

Communication and Events

• Elaborate communication memos, letters, and announcements according to the needs of the assigned programs or as requested by the HR Manager.
• Coordinates HR events as requested by the HR Manager.
• Elaborate the agency's organizational charts.

IDEAL CANDIDATE

Knowledge of:

• Knowledge of intermediate employment laws, regulations, policies, and procedures (Federal/State/City).
• Knowledge of HR Practices: Recruitment, benefits, training, development, and employment law.
• Understanding of fundamentals of adult learning and intermediate training administration knowledge.
• Instructional design: Design and develop engaging and effective training materials, including presentations, manuals, and e-learning modules.
• Principles and practices of public sector personnel administration and records management.
• Customer service practices.
• Fundamentals of strategy, process, and procedures of communication.
• Proficiency in leading training sessions, workshops, and seminars.
• Legal, ethical, and professional rules of conduct for HR employees.
• Proficiency in professional English. Speaks and writes professional intermediate business English (spelling, grammar, punctuation, and creation of professional documents).
• Software Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams); basic graphic design in Canva or Publisher; basic knowledge of documents and fillable forms in Adobe.
• Familiarity with Human Resources Information Systems, including e-learning platforms and learning management systems (LMS), and other educational technologies.

Ability to:

• Function independently in a fast-paced environment and as part of a team.
• Maintain motivation and demonstrate initiative and resilience.
• Team Collaboration: Work well within a team and support colleagues.
• Sense of urgency: Ability to recognize and prioritize tasks based on their importance and deadlines.
• Train and develop others.
• Establish empathy and rapport.
• Ability to provide individualized support and guidance to learners.
• Adaptability and flexibility.
• Ability to listen actively and respond to questions and feedback.
• Ability to Innovate and create designs.
• Resourcefulness: The ability to find quick solutions to difficulties, do research, quickly acquire new skills, and use resources efficiently.
• Proactive: Follow up their routine and anticipate potential problems; plan to mitigate risk and avoid last-minute crises.
• Project Management: Proficiency in project planning and execution.

Skills:

• Excellent time management and detail-oriented skills.
• Strong ethic and high professional standards.
• Analytical Skills: Capability to assess training needs and to analyze trends and data to identify areas of improvement.

MINIMUM REQUIREMENTS

Education, Training and Experience:

• High school diploma or GED.
• Minimum of three (3) years of progressively responsible human resources experience, preferably in training management roles such as Training Coordinator, Training Assistant, or HR Assistant.

Licenses and Certifications:

All required licenses and certifications must be maintained throughout employment

• A valid Arizona driver’s license at the time of appointment

Special Requirements:

• Residency in the United States and within 25 miles of the City of San Luis.

Desired/Preferred:

• Associate degree in a related field, bachelor’s in education, or similar.
• Bilingual English and Spanish.
• San Luis residency.

SUPPLEMENTAL INFORMATION

PHYSICAL AND MENTAL DEMANDS

The physical and mental demands described here are representative of those that employees must meet to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands While performing the duties of this job, the employee is regularly required to sit, walk, and stand; talk and hear; use hands to finger, handle, feel, or operate objects, tools, or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 10 pounds unaided. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information, and documents; uses math and mathematical reasoning; performs highly detailed work; deals with multiple concurrent tasks; and interacts with others encountered in the course of work, including frequent contact with customers and/or the public and dissatisfied individuals.

Work Environment The employee works in an office environment where the noise level is usually quiet. Certain positions within the classification may require availability to work a flexible schedule.

The City of San Luis is committed to Professional Growth and Career Development -

Current employees may be given preferred consideration if they meet the position's minimum requirements.

OPEN UNTIL FILLED

Applications will be reviewed 10 days after the posting date, and interviews will be conducted if a pool of qualified applicants is determined. Interested incumbents are encouraged to apply promptly.

Candidates with the most relevant backgrounds will be invited to participate in the interview/assessment process.

APPLICATION PROCESS:

To be considered, online applications MUST include all required documents listed under the Minimum Requirements section of the Job Posting. All documents should be uploaded as attachments.

Please note:

• The online application must be completed in full.
• Resumes will not be accepted in lieu of a completed application.
• Incomplete applications will not be considered.

Benefits

The City of San Luis offers the following benefits to all full-time City employees:

MEDICAL/ DENTAL/ VISION INSURANCE - The City of San Luis is proud to provide medical, dental and vision insurance for it's employees which is administered by Personify. Dependent premiums are paid one month in advance and are pre-taxed. Additional information regarding medical, dental and vision benefits may be requested from the Human Resources Department.

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are required to enroll in the Arizona State Retirement System.

• Employee Contribution - 11.86%
• Employer Contribution - 11.86%

ARIZONA STATE RETIREMENT SYSTEM (ASRS) - LONG TERM DISABILITY (LTD)

• Employee Contribution - .014%
• Employer Contribution - .014%

SOCIAL SECURITY AND MEDICARE-

FICA (Social Security Tax) - Employee Contribution- 6.20% Medicare - Employee Contribution - 1.4500%.

PAID TIME OFF (PTO) -

Vacation Leave Accruals (Based on years of service and accrued on bi-weekly basis)

• Less than 6 years - 3.08 hrs.
• 6 - 11 years - 4.62 hrs.
• 11 years or more - 6.16 hrs.

Sick Leave - 3.69 hrs.

LIFE INSURANCE- The City provides eligible employees with a Life Insurance and Accidental Death and Dismemberment (AD&D) benefit. This plan is administered by Standard.

Basic Life Benefit - $50,000.00 AD&D Benefit - $50,000.00 DISABILITY INSURANCE- Disability insurance is available to all employees who work 30 or more hours per week.

Short-Term Disability - Coverage begins on the 15th day of injury or sickness. Duration of Benefits - 180 days Benefits Percentage- 66.67% Waiting Period - 14 days Maximum Weekly Benefit: $2,000.00

WORKER'S COMP - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of San Luis for all employees.