Description This position may be assigned to youth and adult sports, including league administration, field and facility reservations and special events, preschool and special interest programs. Desired experience includes coordinating recreation programs; managing schedules, registrations, and contracts; communicating with participants and partners; and supporting safe and well-organized recreation and community programs. DEFINITION Under direction, assists in planning, organizing, coordinating and promoting one or more community services programs and/or facilities; programs may include, but are not limited to senior, adult, and youth recreation, sports, aquatic, adaptive recreation, performing arts programs and facilities, active transportation programs, city-wide volunteer programs, and City-wide special events; assists in facilitating programs in recreation and sports facilities; provides administrative support and program assistance to assigned supervisory or management personnel; and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the assigned supervisory or management personnel. Exercises technical and functional direction over and provides training to assigned staff.
CLASS CHARACTERISTICS
- This classification in the Community Services series is responsible for performing duties in support of the City’s various community service programs including, but not limited to; recreation, special events, performing arts, active transportation and community education, volunteer outreach and coordination, and facilities rental activities. Incumbents regularly work on tasks which are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to ensure City facilities, community services programs, activities, and services are safe and effective and provide the highest level of customer satisfaction. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to plan, schedule, and direct the community services program operations, activities, and services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.
Examples of Duties EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Essential functions may include, but are not limited to, the following:
- Plans, supervises, coordinates, reviews, and evaluates community services programs, activities, and services; establishes schedules and methods for providing community services; recommends improvements or modifications.
- Coordinates, and participates in the day-to-day operations of community services programs and/or facilities.
- Monitors program activities; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
- Promotes assigned program through community outreach efforts including developing and maintaining information for the City website related to assigned program area.
- Recruits and selects part-time staff and volunteers to operate senior, adult, and youth recreation, sports, special events, performing arts programs, community education, facilities, and related programs and activities; provides supervision, training, onboarding, orientation, and guidance to assigned part time staff; prepares weekly and daily schedules; provides input and documentation for performance evaluations.
- Recruits and matches volunteers to program areas throughout the City, as assigned.
- Develops and sustains a network of collaborative partnerships with diverse community groups to promote, support, and expand assigned program.
- Identifies staff development and training needs; schedules and coordinates meetings and training programs for staff, coaches, and officials; prepares agendas and meeting packets and sets-up meeting rooms; monitors and assesses training to ensure staff is properly trained and certified.
- Plans, coordinates, promotes, and implements a variety of programs including recreation activities, sports leagues, City-wide special events, leisure time activities such as contract classes, cultural arts, senior activities, volunteer programs, and special sports events and parks programs; performs set-up, decoration, and tear down activities of special event sites.
- Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of community services program operations, activities, and services.
- Orders and purchases equipment, supplies, and materials; accounts for petty cash; submits receipts for reimbursement; collects, monitors, and approves employee hours worked and related payroll expenses; assists with the development and oversight of a program budget
- Prepares and coordinates the development of publicity for special events and programs, including news releases, flyers, pamphlets, brochures, and announcements.
- Conducts periodic inspections of facilities; ensures areas of concern are addressed; communicates emergency issues that may arise at the parks and facility sites.
- Maintains accurate records of services and activities related to community services programs; prepares a variety of written reports, memoranda, and correspondence.
- Maintains files, databases, and records related to assigned area, and community services programs and participants.
- Represents the City in meetings with City commissions, community groups, and the public; attends professional workshops, seminars, and conferences.
- Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
- Coordinates with community stakeholder groups to provide training, evaluate types of services offered related to assigned program, foster partnerships for effective service deliver, develop materials related to assigned program.
- Ensure proper use of City equipment specific to the needs of the assigned program.
- Performs other related duties as assigned.
Typical Qualifications
QUALIFICATIONS
Knowledge of:
- Operations and services of a comprehensive community services program of assigned area such as recreation (senior, adult, youth, adaptive, aquatics), facility use, performing arts, active transportation and education programs, community volunteer programs.
- Principles of providing functional direction and training.
- Principles, practices, methods, and techniques of recreation, sports, and leisure services programs, management, operations, facilities, equipment management, or volunteer recruitment, as assigned.
- Procedures for planning, implementing, and maintaining a variety of recreation, special events, and senior activities.
- Principles and practices of community services program development, implementation, review, and evaluation.
- Recreational, age-specific, and social needs of the community.
- Special Event Permits, City Municipal Codes, and Permit Regulations.
- Safe food handling techniques.
- Community socio-economic, gender equity, and cultural demographics as they relate to program development.
- Rules and regulations of sports, coaching in a competitive and non-competitive setting, field dimensions, and equipment needs.
- Recreation site management and oversight.
- Local community groups, organizations, and businesses.
- Safety principles and practices.
- Facility scheduling software; online registration systems and software.
- Purchasing policies, procedures, forms, and techniques.
- Mathematical principles.
- Applicable Federal, State, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
- Principles and procedures of record keeping.
- City and mandated safety rules, regulations, and protocols.
- Techniques for providing a high level of customer service by effectively interacting with the public, vendors, contractors, and City staff.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Ability to:
- Develop, plan, organize, coordinate, promote, implement, supervise, and evaluate a variety of services and community service programs, activities, and special events
- Plan, organize, and coordinate the work of assigned staff.
- Effectively provide staff leadership and work direction.
- Plan and prepare recreation activity schedules, staffing schedules, reports, and other related program materials.
- Manage multiple projects and tasks of varying complexities and work well under pressure.
- Handle medical emergencies and injuries in a calm and effective manner.
- Understand the organization and operation of recreation and sports programs and facilities necessary to assume assigned responsibilities.
- Carry out administrative tasks such as scheduling, reviewing time sheets, preparing maintenance reports, and conducting training meetings.
- Coach and officiate a variety of sports.
- Oversee expenditures and adhere to budgeted allocations; ensure program revenues are collected appropriately.
- Perform mathematical calculations.
- Prepare clear and concise reports, correspondence, and other written materials.
- Maintain accurate logs, records, and written records of work performed.
- Create and design publicity flyers, banners, posters, and decorations.
- Plan, market, and promote programs.
- Respond to complaints or inquiries from citizens, staff, and outside organizations.
- Maintain accurate logs, records, and written records of work performed.
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
- Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
- Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education:
- Equivalent to a bachelor’s degree from an accredited college or university with major coursework in recreation administration, public administration, human development, or a related field.
Experience:
- Five (5) years of increasingly responsible experience coordinating comprehensive recreational programs or programs applicable to specific area of assignment.
Licenses and Certifications:
- Possession of a valid California Driver’s License, to be maintained throughout employment.
- Possession of, or successful acquisition within probationary period, a valid certification in American Red Cross CPR, First Aid, and AED, to be maintained throughout employment.
- As assigned, possession of a valid Therapeutic Recreation certification, desirable.
- As assigned, possession of, or successful acquisition within probationary period, a valid Safe Food Handler certification, to be maintained throughout employment.
- As assigned, possession of, or successful acquisition within probationary period, a valid Lifeguard certification and Swim Instructor Certification, to be maintained throughout employment.
- As assigned, possession of a valid USA Gymnastics Membership and Safety certification desirable.
As assigned, possession of a valid Certification as a Parks and Recreation Professional through the National Recreation and Park Association desirable.
Supplemental Information Physical Demands When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. When working in an external environment, position requires sitting, standing, walking on slippery surfaces, reaching, twisting, turning, kneeling, bending, stopping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff. Environmental Elements Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
WORKING CONDITIONS
Occasional evening and weekend work may be required as job duties demand.
Benefits
CITY OF DAVIS
BENEFIT SUMMARY SHEET
PASEA
Certain aspects of the benefit package including accruals, and medical/dental/ cash in lieu contributions below will be pro-rated for a less than 1.0 FTE employee.
Leave Time
- 3 Weeks of Vacation Per Year to start (increases with years of service)
- 2 Floating Holidays per fiscal year (pro-rated for new hires)
- 13 paid Holidays
- Sick Leave: Accrual of 8 hours per month / 12 days per year.
- Parental Leave - 2 Months Paid Parental Leave Available After 1 Year of Employment.
Health Dental and Vision
- 125 Cafeteria Plan. •
- The monthly City contribution for Medical insurance for 2026 is $2391.71
- The city contributes the premium for the family rate of the City’s self-funded dental plan
- 2026 monthly premium for family is $210.00
- Up to $500 Cash-in-lieu Per Month if Opting Out of Medical & Dental
- Option to purchase Vision Insurance
Life Insurance
- 30k Employer Paid
- Voluntary/Supplemental Coverage Available for Purchase
- The new hire guarantee issue amount is $200,000
Retirement
- CalPERS Pension
- 2.5% at 55 for Classic CalPERS Members
- 2% at 62 for PEPRA Members (membership date of 1/1/2013 or later)
- The City participates in Medicare (1.45% employee deduction).
- The City does not participate in Social Security
- Survivor Benefit
- The city contracts with the Public Employees Retirement System for the 1959 Survivor Benefit Level Four (4).
Other Benefits
- Longevity Pay
- 2.5% at 10 years of service
- 2.5% at 20 years of service for a maximum of 5%.
- Retiree Health Contribution
- Medical and Dependent Care Flexible spending accounts available
- City paid long term disability program
- Access to purchase supplemental benefits including short term disability insurance, accident insurance, and additional life insurance products, etc.
- 457 Deferred Compensation Plans Available, including Roth Options
- City paid Employee Assistance Program (EAP)
- Multilingual Pay of 150.00 per month subject to approval and successful certification.
- Bicycle and Computer Loan Programs Available (upon successful completion of probation)
Alternative schedules available (e.g. 9/80)
MOU - Program, Administrative, and Support Employees Association (PASEA) 01.2025 - 06.2028