Executive Administrative Assistant

Job Title: Executive Assistant CEO and Founder Department: Executive Reports to: Chief Executive Officer Classification: Regular, Full-Time, Hourly, Non-Exempt Work location: Onsite Starting Pay Range: $45, 483 - $53,509

Job Summary:

The Executive Assistant CEO and Founder provides administrative and clerical support to the CEO, Founder, and the wider development and G&A departments.

Duties/Responsibilities:

• Coordinate and maintain daily management of CEO and Founder schedules/calendar with internal and external requests. This will include coordination of travel arrangements and all other speaking engagement logistics (in and/or out of town); Answer phone calls, screen and schedule appointments, open mail and disseminate information using professional judgment, answer correspondence for CEO et al as requested.
• Coordinate and send notices for meetings, prepare meeting agendas, attend various internal meetings and certain Board Committee meetings to take, prepare and distribute minutes; Act as primary liaison between CEO and Board of Trustees which includes sending notices and preparation of board meeting packets.
• Organize and manage projects as requested, including work with other agencies, donors, volunteers, and staff. Prioritizes daily calls for CEO and Founder with high value donors.
• Keep clinical staff informed of Founder’s schedule so as not to disrupt clinical patient appointment schedule.
• Coordinate and plan with Chief Development Office and Gift Officers to schedule donor meetings and data entry into Raiser’s Edge. Including but not limited to: Days of Giving Program, Scott Morris Society, Legacy Society and Event Management and coordination.
• Plans and coordinates monthly Staff Meeting and serves on the Staff Retreat planning group
• Other duties as assigned by CEO, Founder, and G&A Officers and Directors for duties relating to operations and the CEO.
• Serves as operations back up in the Development department.

Required Skills/Abilities:

• High level organizational skills with the ability to manage multiple priorities on varying timelines.
• Advanced level of desktop computer skills to include the O365 productivity software suite.
• Excellent interpersonal and communication skills.
• High level of oral/written communication skills.
• Attention to detail and high level of accuracy and confidentiality.