Level: Entry
Position Type: 40 hours/week
Salary Range: $15.55/ hour
Travel %: In-Town and Out of Town
Job Shift: Day (M-F)
Job Categories: Warehouse
Location: Margaret H Molloy Administration Building, 602 E 22nd St, Tucson, AZ 85713 Classification: Hourly
Supervisor: Lead Warehouser
Supervises: None
Job Summary:
The Warehouser/Driver performs warehousing and transportation functions on a daily basis to support the ongoing operation of the agency. Warehouse activities include receiving, stocking, and distributing supplies in a safe, timely, and accurate manner. Transportation includes transporting children and families to and from school as a substitute driver and/or for planned field trips. In addition, the Warehouser/Driver completes planned activities in support of vehicle maintenance repairs for issued vehicles and for the agency travel fleet. The Warehouser Driver completes a variety of tasks assigned through the Work Request System including special pick up and/or delivery of supplies to conference locations, movement of items from administration to 3rd party storage, or replenishment of copy paper supplies, janitorial supplies, or items for the staff lounge. The Warehouser Driver must be able to work independently in a fast paced, deadline driven, customer focused environment and demonstrate a high level of accuracy, attention to detail, and be flexible to changing situations.
Benefits:
- Paid Leave - 26 paid holidays, 5 days paid vacation after one year and up to 20 days each year thereafter, 8 days paid Personal leave first year, 9 days each year thereafter, up to 5 days paid Sick leave per year
- Insurance benefits - dental, Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, PPO medical (3 plans), Vision, and Supplemental Life coverage for self, spouse, and child ($25,000 basic life and Accidental death and disability provided by employer) Supplemental coverages (Critical Illness, Hospital Indemnity, and Accident Insurance), and pet insurance.
- Retirement Plan - Agency contribution after years of services and hours eligibility criteria are met. Employee 401k deferral once eligibility is met
Minimum Requirements:
- High School or GED
- One to three (1-3) years experience providing customer service and/or office administrative setting
- Must be 18 years old.
- Submit a current AZ Department of Public Safety Level One Fingerprint Clearance Card prior to start date.
- Read, write, and speak English.
- Possess a valid driver’s license issued within the continental United States.
- 3-year driving history (from the state that issued the driver’s license) must be clear of any citations.
- Must complete the “agency paid” Federal Motor Carrier Safety Administration training to obtain a Commercial Driver’s License within 30 days of hire. The Agency will allow a maximum of three attempts to successfully pass the required written tests.
- Must obtain “agency paid” Class C Commercial Driver’s License with school bus and passenger endorsement within 45 days of hire.
- Meet all physical, mental, vision, or any other requirements established under AZ law, BCCL, OHS, and FMCSA. ADA required. Accommodations will be considered and applied where reasonable and without creating undue hardship to the agency. These requirements must be met at the time of hire and throughout employment with the agency.
- Must obtain and maintain “agency paid” Forklift Certification.
- Able to pass a company paid physical exam prior to starting work.
- Able to pass a DES Centralized Background Check prior to starting work.
Competencies:
- Customer Service
- Fiscal Accountability
- Accuracy
- Attention to Detail
- Ethics & Integrity
- Decision Making/Sound Judgement
- Research Information
- Technology
- Teamwork
- Self-Management
- Safety Focus
- Adaptability and Flexibility
- Effective Communication
Other Requirements (post hire)
- Must be able to travel to and from various sites as needed.
- Must be able to travel outside assigned area in company-owned vehicle. This travel could begin before daylight hours and continue after sundown in some situations.
- Provide proof of immunizations: MMR (Measles, Mumps, Rubella), Tdap (adult Tetanus, Diphtheria, Pertussis), and a clear Tuberculosis Self-Assessment.
- Ability to maintain a valid level fingerprint clearance card and annual DES Centralized Background Check. Complete and pass random drug testing at various times throughout each program year.
- Must be able to prove the right to work in the USA by providing appropriate documents to complete the Federal I-9 form
Desired Qualifications:
- Minimum three (3) years’ warehouse or supply distribution experience.
- Class C CDL with school bus and passenger endorsement from the state of Arizona.
- Read, write, and speak in Spanish.
- Experience working with children.
Physical Requirements:
Frequently
- Stoop, bend, kneel.
- Lift up to 30 lbs (load and unload supplies from dolly, vehicle).
- Push, pull, move boxes, pallets, materials, dollies.
- Reach and stretch.
- Climb on step stool or ladder.
- Work with tools that may be sharp or heavy (box cutter, dolly, lift, pallet jack).
- Operate forklift.
Occasionally
- Lift up to 50lbs.
- Drive for long periods (more than 1 hour).
Work Environment:
- Warehouse setting.
- Indoor and outdoor setting.
- Exposure to extreme heat and cold.
- Exposure and use of hazardous cleaning chemicals and various supplies.
- Direct work with agency vehicles. Varying from buses, maintenance trucks, vans, and sedans.
Duties and Responsibilities Job Specific Duties and Responsibilities
Physical Resources Responsibilities:
Warehousing and Distribution Responsibilities:
- Implement day-to-day warehouse and distribution systems in a timely manner and with a high level of accuracy
- Receive supplies from vendors and implement the agency’s receipt of goods system to ensure items are uploaded into the Procurement/Fiscal database. Submit associated paperwork to Fiscal for processing
- Move received supplies to stocking areas and shelves according to warehouse organization
- Pull supplies, materials, and equipment from supply shelves according to approved picking sheet and box and label for distribution
- Load and unload supplies, materials, and equipment for delivery to staff within administration or at remote locations
- Use assigned vehicles to distribute supplies, materials, and equipment to and from centers. Ensure accurate, effective, and efficient delivery route. Adjust route as necessary to avoid hazards and to maintain delivery schedule. Report any adjustments to the delivery route to the PR Manager and to site supervisors as necessary
- Maintain warehouse in clean, organized, and safe manner. Label storage areas for quick identification of supplies, materials, and equipment
- Assist center staff and drivers in loading and unloading supplies when necessary
- Perform daily property evaluation upon arrival and remove trash and other unsightly items from the property. Report any dangerous items or situations to direct supervisor immediately. This work is done on a rotating schedule with other warehouse staff.
Child Transportation:
- Review, understand and implement transportation procedures including pre and post trip inspections, sign in sign out procedures, final walk through of bus after all children have exited the bus
- Transport children and/or parents to and from the center and other Head Start-related activities in a safe manner following the planned routes. Maintain consistent arrival and departure times on bus runs.
- Maintain, update, and submit changes on bus route paperwork and forward to Physical Resources Manager per schedule
- Support bus monitors in supervision of children and maintaining safety and order on the bus; report safety concerns to bus monitor and supervisor
- Child-Parent Centers (CPC) only releases children to individuals who have been authorized by the child’s parent or legal guardian as outlined by the procedures below which comply with Head Start Program Performance Standards (HSPPS) and the Arizona Bureau of Child Care Licensing (BCCL)
- Perform daily vehicle safety inspections; maintain vehicle in a clean and safe condition (return any papers, sweaters, etc. left at the end of daily routes to center staff)
- Complete required pre-service and in-service Transportation training and adhere to written guidelines and procedures for safe and defensive driving. Complete annual vehicle training
- Maintain CDL, bus and passenger endorsements by maintaining a clean driving record, participating in random drug screenings, and completing required physicals.
Vehicle Maintenance:
- Notify PR Manager about maintenance service needs, contact WR system to report service needs at pre-planned intervals and for any breakdowns or un-planned repairs.
- Follow Fleet Fueling procedures and processes for assigned vehicle. Enter accurate information into “pay at the pump” systems and maintain accurate vehicle mileage log per required intervals
- Safeguard assigned Driver Identification Number (DIN) and secure fleet fueling cards when not in use to prevent unauthorized use
- Take vehicles to and from car wash, repair shops, or locations identified in the Transportation systems.
Work Request Responsibilities:
- Understand and follow the Work Request System for repair and or maintenance needs for workspace, assigned vehicles, or for areas that you observe may require repair or maintenance. Guide others in how to use or implement the system
- Enter or close out work requests on behalf of others as necessary
- Complete assigned Work Requests according to priority system and with a high level of customer service.
Supervision:
- Identify self-growth, development goals, and strategies for achievement with support and input from supervisor
- Commit and participate in consistent and planned meetings with supervisors to further professional growth by seeking feedback, reflecting on and assessing own practice, and taking advantage of opportunities to improve skills and knowledge
Records, Monitoring, and Reporting:
- Create, monitor, and analyze reports related to custodial services, warehousing and distribution, and vehicles related to assignments, service and repair needs, inspections, costs, evaluations, and completion of training. Identify and evaluate non-compliance areas or potential risks and take appropriate actions to control the risks. Communicate findings to supervisor with recommendations for changes to enhance systems as appropriate
- Prepare, process, and submit various documents related to supply receipt and distribution. Ensure required signatures and dates are complete and accurate. Maintain paper and electronic files for easy reference as necessary
- Conduct annual physical inventory of stock materials, supplies, and equipment. Inventory issued equipment as assigned by PR Manager. Document accurate and complete information and notify the Procurement Manager of any variances between physical inventory and the Procurement system inventory
- Monitor the supplies on hand and collaborate with supervisor and the Procurement Manager to maintain an efficient amount of supply for each item to support timely delivery of essential supplies and materials
- Notify the Lead Warehouser about inefficiencies or ineffective warehousing and transportation systems and recommend strategies for improvement.
Leadership, Management, and Teamwork:
- Actively participate in the PR team and contribute to the overall planning and success of the team
- Participate in the Administrative Services Unit team and work toward the achievement of agency goals and objectives through innovative and effective systems
- Identify emerging trends or issues that influence agency goals and objectives related to physical resources and communicate to Lead Warehouser in a timely and effective manner
- Promote collaboration and teamwork among physical resources staff and other units using agency values and principles to achieve and sustain a positive work environment and overall high level of job satisfaction
- Provide support and training to agency staff on the use of physical resources systems as necessary
- Participate in required training and continuing educational opportunities.
Responsibilities for all Child-Parent Centers, Inc.:
- Understand and model the agency's vision, mission, and philosophy within the agency and the community
- Demonstrate approachability, ownership, accountability, and life-long learning
- Use the agency's communication and problem-solving approach.
- Seek perspective of others.
- Identify emerging issues and contribute new knowledge.
- Work to de-escalate when emotions and stakes are high
- Maintain professional behavior and relationships with internal and external stakeholders
- Use agency systems and technologies to accomplish work
- Maintain a high level of attendance to support ongoing service delivery
- Recognizes children's safety as the first responsibility of all staff and acts swiftly to ensure no child is unsupervised
- Implement agency policies and procedures for safeguarding confidential or sensitive information about employees and/or program participants. Restrict access to paper or electronic documents to those with a need to know
- Performs other duties as assigned.
Please Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. This job opening is intended to provide information about the position for employee recruitment purposes only and is not intended to be the basis of any employee contract
Child-Parent Centers, Inc. is an Equal Opportunity Employer
Public and In-house Recruitment