Administrative Assistant

Administrative Assistant to the Operator Location: Chick-fil-A Belleville – Van Buren Township, MI Position Type: Part-Time, Hourly Expected Hours: 10–20 hours per week Schedule: Hybrid (on-site and remote), with a combination of scheduled and flexible hours Reports To: Restaurant Operator Position Overview At Chick-fil-A Belleville, we are committed to creating a culture of excellence, genuine care, and intentional leadership. We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support the Operator in managing the administrative responsibilities of the restaurant. This individual will play an important role in ensuring that routine administrative tasks are completed accurately, efficiently, and on time. The ideal candidate is trustworthy, proactive, comfortable working independently, and able to manage multiple responsibilities while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

Administrative Support

• Perform accurate data entry and maintain organized electronic records.
• Create, update, and maintain spreadsheets, reports, and tracking documents.
• Assist with organizing business records and administrative documentation.
• Complete recurring administrative assignments and special projects as directed by the Operator.

Financial Administration

• Review, organize, and track supplier invoices.
• Process routine supplier and vendor payments according to established procedures and authorization limits.
• Maintain accurate payment records and supporting documentation.
• Identify billing discrepancies and communicate concerns to the Operator.
• Assist with organizing receipts, invoices, and other financial records.

Uniform Management

• Coordinate team member uniform orders and replacements.
• Track uniform inventory and ordering needs.
• Maintain accurate uniform distribution and ordering records.
• Communicate with team members and suppliers regarding uniform needs.

Communication Management

• Monitor designated business email accounts and respond to routine inquiries professionally.
• Check voicemail regularly and coordinate timely follow-up.
• Direct important messages and requests to the appropriate individual.
• Maintain clear, professional, and timely communication with suppliers, team members, and other business contacts.

Organization and Follow-Through

• Maintain awareness of recurring administrative deadlines and responsibilities.
• Follow up on outstanding requests, invoices, and administrative assignments.
• Identify opportunities to improve administrative organization and efficiency.
• Provide additional administrative support to the Operator as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• Comfortable using computers, email, spreadsheets, and digital recordkeeping systems.
• Ability to handle confidential business, employee, and financial information with discretion.
• Dependable, trustworthy, and committed to completing responsibilities accurately.
• Previous administrative, office, or bookkeeping experience preferred but not required.
• Willingness to learn new systems, processes, and procedures.

Work Schedule and Expectations

• Approximately 10–20 hours per week, depending on business needs.
• Hybrid schedule combining on-site work at Chick-fil-A Belleville with remote administrative work.
• A combination of consistent scheduled hours and flexibility to complete assigned responsibilities.
• Must be responsive to business communications during agreed-upon working hours.
• Must maintain accurate records of all hours worked.

What Success Looks Like

A successful Administrative Assistant will consistently demonstrate:

• Accuracy: Administrative and financial tasks are completed correctly.
• Reliability: Recurring responsibilities are completed without repeated reminders.
• Organization: Information, records, and outstanding tasks are easy to locate and manage.
• Initiative: Potential issues are identified and communicated proactively.
• Confidentiality: Sensitive business and team member information is handled appropriately.
• Service: Communication with others reflects Chick-fil-A Belleville's commitment to genuine care and professionalism.

Our Commitment

• At Chick-fil-A Belleville, every role contributes to the success of our restaurant. We seek individuals who demonstrate integrity, take ownership of their responsibilities, and are committed to supporting our team and serving others with excellence.

Work schedule

• Monday to Friday

Benefits

• Flexible schedule
• Employee discount
• Paid training