Medical Coordinator

Job Title: Medical Coordinator

Employer: Chesterwye Center, Inc.

Department: Quality Enhancement

Reports to: Director of Quality Enhancement

FLSA Status: Non-Exempt

Pay Range: $21 to $23

Classification: Full Time, Monday – Friday, Some Weekends (Once Per Quarter)

Effective Date: 12/10/2024; Updated: 06/26/2026

Job Responsibilities:

• Coordinate healthcare appointments for clients, managing and logging details

regarding missed, canceled, or rescheduled appointments.

• Facilitate communication between healthcare providers and nursing staff.
• Manage the 90-day PMOF log and ensure physician signatures are obtained before

expiration.

• Oversee medical record compliance, including file management and updates to

Primary Care Provider (PCP) records.

• Give medical updates to the operation staff prior to the individuals' PCP meetings.
• Attend PCP meetings as required.
• Handle distribution and logging of medications, MARs, PMOFs, and medications to

Residential staff.

• Facilitating distribution of medications to Residential staff, medication reconciliation,

and logging on eMAR.

• Support the RN by reviewing eMARs, the electronic medical record system, and

Medication Binders.

• Maintain organization and compliance of individual binders in the Medical Room.
• Deliver basic first aid and medication administration in the Medical Office as needed.
• Perform clerical duties to support compliance with OHCQ/DDA licensing and MBON

requirements.

• Manage inventory and order medical supplies for Medical Offices and Residential

homes.

• Handle pharmacy orders and verify deliveries.
• Prepare and distribute communications from the Medical Services department.
• Assist/ support with transporting individuals to healthcare appointments as required,

ensuring safe use of mobility aids.

• Train Direct Support Professionals (DSPs) in the use of Assistive Technology.
• Advocate for client rights and dignity.
• Adjust work hours as necessary to meet the health care needs of the people supported.
• Provide direct support to ensure adequate care and staffing ratios.
• Perform additional duties as directed by the Supervisor

Employee Benefits:

• Health (Vision included)
• Prescription Drug
• Dental
• Short and Long Term Disabilities
• Accidental Death and Dismemberment
• Term Life Insurance
• Group Basic Life and AD&D (100% employer paid)
• Traditional & Roth 401(k) Plans & Employer match
• Vacation
• Sick Leave
• Holidays
• Military Service Leave
• MD Sick and Safe Leave
• Voting leave
• Employee Referral Bonus
• Club One Gym Membership Discount
• Supplemental Insurance Plans (AFLAC)

Qualifications

Job Requirements:

• High School Diploma or GED
• Valid Maryland Driver's License with a clean driving record
• Working knowledge and understanding of Microsoft Office.
• Certifications required: Mandt, CPR/First Aid, CMT, etc. The certification of these three must

be completed within the first 90 days of hire.

• Compliance with all DDA & Chesterwye required trainings.
• Flexible schedule during work hours
• Ability to lift up to 50 lbs and push/pull up to 100 lbs
• Attention to detail.
• Strong problem-solving and organizational skills
• In-depth understanding of client needs
• Excellent interpersonal skills
• Maintains a positive and professional demeanor.