Secretary - 1306 Programs and Contracted Services

At the present time, a vacancy exists for a Secretary - 1306 Program & Contracted Services within the Student Services division at the Chester County Intermediate Unit, located at the Educational Service Center in Downingtown, PA.

At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach! We strive to hire exceptional, motivated, and passionate individuals that help us achieve our vision of acting as educational leaders who contribute to a better Chester County and beyond. If you are looking for an exciting, challenging opportunity to grow your career, don't wait – apply today to make Team CCIU even stronger tomorrow!

Qualifications

• High School Diploma or equivalent required; postsecondary education or relevant administrative training preferred.
• Prior administrative, secretarial, clerical, or office operations experience required.
• Experience in educational or student services settings preferred.
• Experience with purchasing, invoice processing, financial records, and student information systems preferred.
• Working knowledge of special education procedures, school district operations, and student confidentiality requirements preferred.
• Current child abuse, criminal and FBI clearances (conducted by CCIU upon hire).

Duties and Responsibilities

• Responsible for daily communication, database maintenance, record keeping, documentation, purchasing, invoicing, and administrative coordination. Prioritize beginning with the most important.
• Student Records and Data Management: Process and maintain admissions, discharges, educational records, and related documentation for assigned 1306 programs; verify student and residency information; maintain accurate student information systems; and coordinate records requests, transfers, placement notices, and discharge documentation while protecting confidentiality.
• Administrative and Program Support: Provide administrative support to the Special Education Supervisor, service coordinators, instructional staff, administrators on assignment, district-based autistic support classrooms, and other contracted services. Prepare correspondence, reports, forms, meeting materials, and program documentation.
• Purchasing and Financial Support: Coordinate purchasing of instructional materials, supplies, technology, and other resources; prepare and process purchase orders, invoices, expense documentation, and internal charges; track expenditures and assist with financial reconciliation in collaboration with the Business Office.
• Contracted Services and Billing Coordination: Prepare, process, and track student services requests, service agreements, billing documentation, and related records; assist with invoice verification, tuition and service charge tracking, billing follow-up, and accurate assignment of accounting information.
• Program Operations and Reporting: Maintain organized files, databases, trackers, and program calendars; support student enrollment reporting, state assessment preparation, extended school year operations, and administrative compliance documentation under the direction of appropriate program staff.
• Technology and Resource Coordination: Coordinate technology purchases, service requests, setup, distribution, and inventory for staff and students in collaboration with Information Technology and program personnel; assist with system access and staff onboarding logistics.
• Communication and Office Operations: Respond to telephone and email inquiries; coordinate communications with districts, families, agencies, and staff; manage mail, including records-related and certified correspondence; organize meetings and maintain efficient daily office operations.
• Special Projects and Process Improvement: Support the supervisor with projects and initiatives involving Medical Access, administrators on assignment, district autistic support classrooms, and other Student Services programs; assist with data collection, reports, process documentation, and operational improvements.
• Other Duties: Perform other related duties as assigned by the supervisor to meet program and divisional needs.

Hourly Rate (2026-2027 School Year)

• Support, Band 10, Nonexempt (eligible for overtime)
• $22.50 - $29.82, based upon direct experience

Schedule

• Monday - Friday
• 260 days per year (12-month position)

Support Staff Benefits

• Excellent medical, prescription, vision and dental coverage at minimal cost to employee
• If medical, prescription, vision and dental coverage is not needed, up to $1,000 in opt-out payments available
• Life insurance in amount of 1x annual salary paid by CCIU
• Long-term disability insurance effective 31st day of illness/injury
• Retirement through PSERS, PA's Public School Employees Retirement System
• Worker's Compensation
• New employees accrue 10 sick days and 2 personal days annually
• Tuition reimbursement - 100% of 12 credits per year
• ...and much more!

CS

Equal Opportunity Employer Chester County Intermediate Unit is an Equal Opportunity Employer. Chester County Intermediate Unit ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Chester County Intermediate Unit has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 484-237-5085.