Jobs in the United States

25+ jobs

Save this search

Added just now
Medical Practice Asst
Cooper Norcross University Hospital
Camden, NJ
Added just now
Medical Practice Asst
Cooper Norcross University Hospital
Thorofare, NJ
Added just now
Practice LPN
Cooper Norcross University Hospital
Camden, NJ
Added 5 mins ago
TH
Neurodiagnostic Tech - Tanner Neurology (Part-Time) (Days)
Tanner Health
Carrollton, GA
- Part-time
…studies to evaluate the function of patients' peripheral nervous systems using nerve conduction studies. This role works closely with neurologists to ensure high-quality data is collected…
Added 5 mins ago
VP Facilities and Engineering - Facilities Development (Days)
Tanner Health
Carrollton, GA
Five years of related experience. Requires broad knowledge of complex systems and procedures.
Added 6 mins ago
Electrical BIM & CAD Designer
Superior Essex
Atlanta, GA
Build and maintain BIM content libraries, templates, shared parameters, and standardized naming/organization systems.
Added 6 mins ago
Business Analyst
Superior Essex
Atlanta, GA
Bachelor's degree in Computer Science, Data Science, Information Systems, Engineering, or a related field. Recent graduates and candidates graduating within a reasonable period are…
Added 6 mins ago
Operations Finance Controller
Superior Essex
Ft.Wayne, IN
Utilize ERP systems, OneStream, and reporting tools to analyze and communicate manufacturing performance.
Added 6 mins ago
Operations Manager
Superior Essex
Fort Wayne, IN
Proficiency in Microsoft Office and the ability to learn and effectively use company-specific software and business systems.
Added 6 mins ago
Senior IT Specialist
Superior Essex
Atlanta, GA
…and play an important role in supporting business-critical systems across the organization. This role is located in our Corporate Atlanta Headquarters and is an in-office…
Added 6 mins ago
Environmental Health & Safety Manager
Superior Essex
Ft. Wayne, IN
…Lading (BOL) information, ensuring consistency between SDSs, ERP systems, shipping documentation, and regulatory…
Added 6 mins ago
E-Commerce Manager
Superior Essex
Ft. Wayne, IN
Bachelor's degree in E-Commerce, Business, Marketing, Information Systems, or related field
Added 13 mins ago
Lead Specialist, Sales
Pearson
Cheyenne, WY
Facilitate executive discussions around student growth, assessment systems, instructional effectiveness, accountability measures, and educational outcomes.
Added 13 mins ago
C
Java Developer (GenAI)
Cognizant
Cheyenne, WY
- $62,000 to $99,000 USD / year
We are seeking a highly skilled Java Developer (GenAI) to join our team and contribute to the development of scalable, cloud-native enterprise applications. The ideal candidate will have…
Added 16 mins ago
Lead Specialist, Sales
Pearson
Pierre, SD
Facilitate executive discussions around student growth, assessment systems, instructional effectiveness, accountability measures, and educational outcomes.
Added 16 mins ago
C
Java Developer (GenAI)
Cognizant
Pierre, SD
- $62,000 to $99,000 USD / year
We are seeking a highly skilled Java Developer (GenAI) to join our team and contribute to the development of scalable, cloud-native enterprise applications. The ideal candidate will have…
Added 16 mins ago
Direct Support Professional (DSP)
Valiant Living, Inc.
Madison, SD
Added 16 mins ago
Software Developer I
Midcontinent Communications
Sioux Falls, SD
Added 16 mins ago
Network Intelligence Senior Analyst
Midcontinent Communications
Sioux Falls, SD
Added 18 mins ago
DevOps and Automation Engineer – ICPE
NVIDIA Corporation
North District, IL
Contribute to the reliability, scalability, and maintainability of automation systems and workflows
Added 18 mins ago
Senior Software Support Engineer - Slinky
NVIDIA Corporation
Remote, United States
We are seeking an expert Senior Support Engineer with a strong background in Kubernetes, Linux systems administration, and technical support. This hybrid role is primarily focused on…
Added 21 mins ago
DHRD Accounts Payable
Confederated Salish & Kootenai Tribes
Pablo, MT
Added 21 mins ago
Richland County - Public Works Director
Richland County
Sidney, MT
…Emergency Coordinator (DES) Coordinator, Geographic Information Systems (GIS) Director and the Sheriff to oversee response during disaster or emergency situations. • Perform other duties as…
Added 21 mins ago
Outside Sales Representative
Charter Communications
Bozeman, MT
Familiarity with computer operating systems and software applications as well as consumer and commercial communication devices (e.g., PDAs, smartphones, routers, modems, set-top converters,…
Added 21 mins ago
Manager, Outside Sales
Charter Communications
Billings, MT
Familiarity with computer operating systems, a myriad of consumer and commercial communications devices (e.g., PDAs, smartphones, routers, modems, converters, and wireless devices), and…

Chesapeake Operations LLC

Administrative Assistant

Chesapeake, VA, United States

Apply About employer

Applications open in a new tab.

Job details

Education: High school diploma
Posting language: English
Posted: Nov 7, 2026

Original job description

301 Clearfield Avenue, Chesapeake, Virginia 23320Job Description The Office Administrative Assistant provides administrative support for the community’s human resources, billing, and general office functions under the direction of the Executive Director. This position focuses on onboarding coordination, maintaining administrative paperwork, recordkeeping, data entry, document processing, follow-up, and supply coordination.Essential Functions

Human Resources Administrative Support

Assists with new-hire onboarding by preparing materials, collecting required paperwork, checking documents for completeness, and routing information to the appropriate leader or HR representative.
Coordinates new-hire orientation schedules, materials, and logistics.
Maintains organized, accurate, and confidential personnel files and other HR records in designated systems and storage locations.
Scans, uploads, and securely transmits personnel records to the Regional HRBP and other authorized parties.
Tracks required licenses, certifications, training records, and documentation deadlines; sends reminders and promptly reports missing or expiring items to the appropriate leader.
Distributes approved team member communications, forms, and notices and tracks requested acknowledgments.
Routes questions involving benefits, leave, pay, employee relations, or policy interpretation to the appropriate leader or HR representative

Accounting and Billing Administrative Support

Assists with scanning resident checks or coordinating the mailing of checks to the home office for processing, ensuring timely and secure handling of payments.
Assists with uploading, organizing, and maintaining required financial documentation within the Community Finance Hub to ensure accuracy, accessibility, and compliance.
Serves as the primary on-site point of contact for the Revenue Services Specialist (RSS), facilitating communication, coordinating requests, and ensuring timely follow-up on business office needs.
Provides backup assistance with LTC billing submissions and resubmissions, ensuring required documentation is complete and submitted within established deadlines.
Assists with the timely distribution of monthly payer statements and collection letters to residents and responsible parties, in coordination with the RSS, ensuring accurate and confidential delivery.
Sells meal tickets, records each transaction accurately, and processes payment by personal check or authorized payroll deduction.
Oversees the community p-card, ensuring receipts are turned and reports are submitted.

General Office Administration

Prepares, copies, scans, files, and distributes correspondence, forms, reports, and other administrative materials.
Maintains electronic and paper filing systems so authorized users can locate current, complete records promptly.
Enters and updates information in approved systems, spreadsheets, and tracking logs; reviews entries for accuracy and completeness.
Monitors office supply inventory, submits orders within approved purchasing procedures and spending limits, checks deliveries, and organizes supplies.
Coordinates outgoing mail, shipping, document deliveries, and routing of administrative correspondence.
Assists with scheduling administrative meetings, preparing meeting materials, and tracking assigned follow-up items.
Assist Executive Director with resident/family inquires/follow-up.
Coordinates service requests for office equipment.
Protects confidential resident, applicant, team member, and financial information; uses secure storage and transmission methods and promptly reports misplaced records or suspected unauthorized access.

Non-Essential Functions

Performs other duties as assigned

Requirements

High school diploma or GED required.
2+ years of administrative or office support experience required; experience with HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
Proficiency with Microsoft Outlook, Word, and Excel and the ability to learn company HR, accounting, and document management systems.
Strong organizational skills, attention to detail, accurate data entry, and the ability to manage multiple priorities and meet deadlines.
Ability to handle sensitive information with discretion and maintain confidentiality.
Effective verbal and written communication skills and professional interactions with residents, responsible parties, team members, vendors, and community leadership.

Physical Requirements

Primarily sedentary office work involving prolonged periods of sitting and computer use.
Ability to use standard office equipment, including a computer, keyboard, mouse, printer, scanner, and copier.
Occasional standing, walking, reaching, bending, and lifting or moving office supplies and files weighing up to 10 pounds.
Ability to perform the essential functions of the position with or without reasonable accommodation.

Why Harmony?

401k + Fulltime & Part-time Benefits Packages
Training, Development & Career Laddering
Great work-life balance
Flexible Scheduling

Pay Range:

Apply About employer

More about this job

Skills

Administrative support
Recordkeeping
Data entry
Logistics
Documentation
Employee relations
Regulatory compliance
RSS
Communication skills
Payroll
Procurement
Scheduling
Office equipment
Accounts payable
Microsoft Outlook
Microsoft Word
Microsoft Excel
Document management
Organizational skills
Attention to detail
Meet deadlines
Confidentiality
Leadership

Report this job