POSITION OVERVIEW:
The Associate Analyst, Corporate Events provides administrative, logistical, and operational support for Cheniere’s corporate events across global markets, including conferences, milestone celebrations, sponsorship activations, employee engagements, customer events, and executive programs. Working closely with the Corporate Events team, this position assists with event coordination, scheduling, registration, communications, vendor administration, financial documentation, and on-site execution. The role requires strong attention to detail, responsiveness, and organizational skills to help ensure each event is delivered efficiently, professionally, and consistently with Cheniere’s brand and culture of operational excellence.
KNOWLEDGE:
This position requires strong administrative, organizational, and financial coordination skills to support multiple corporate events simultaneously. Events may include investor meetings, sporting events, conferences, customer programs, employee celebrations, executive meetings, and other small- to large-scale corporate programs. The Associate Analyst should understand basic event planning processes, vendor and invoice administration, registration platforms, event communications, and the coordination required to support internal stakeholders, executives, attendees, and external partners.
RESPONSIBLITIES AND ESSENTIAL DUTIES:
EVENT ADMINISTRATION AND PLANNING SUPPORT
- Provide day-to-day administrative and coordination support to the Corporate Events team.
- Assist with the implementation of event plans that align with Cheniere’s business priorities, brand identity, and stakeholder engagement goals.
- Coordinate calendars, planning meetings, deadlines, event documentation, and follow-up activities.
- Prepare and maintain project plans, timelines, checklists, contact lists, agendas, meeting notes, run-of-shows, and post-event records.
- Assist with customer events, conferences, sponsorship activations, operational milestone celebrations, employee engagements, and executive programs.
- Organize event files and maintain accurate documentation in accordance with departmental processes.
- Track open items and follow up with internal teams, vendors, and other stakeholders to help ensure deadlines are met.
LOGISTICS AND ON-SITE SUPPORT
- Assist with event logistics, including venue research, room assignments, catering, transportation, security, audiovisual requirements, décor, signage, attendee materials, and guest experience.
- Coordinate travel-related event details, including hotel room blocks, ground transportation, itineraries, and schedules.
- Support venue and vendor sourcing by gathering availability, proposals, pricing, and required documentation.
- Prepare event supplies, materials, name badges, registration lists, signage, gifts, and other event-related items.
- Provide on-site event support, including registration, room setup, vendor coordination, attendee assistance, schedule management, and event breakdown.
- Help ensure timely communication and coordination among internal teams, external partners, venues, and vendors.
- Travel to domestic and international event locations as required, including occasional evenings, weekends, and extended hours based on event schedules.
FINANCIAL AND CONTRACT ADMINISTRATION
- Assist with event budgets, purchase orders, invoices, expense documentation, payment tracking, and financial reconciliations.
- Maintain accurate budget trackers and supporting records for assigned events.
- Review invoices for completeness and coordinate corrections or supporting documentation with vendors and internal partners.
- Support contracting and procurement processes while helping ensure compliance with Cheniere’s policies and standards.
- Assist with budget updates, forecasting, and post-event reconciliation.
- Maintain organized vendor, contract, and financial files for each event.
REGISTRATION PLATFORM AND REPORTING SUPPORT
- Utilizing Cvent, assist with the design, development, testing, and publication of registration websites for large events and events that require compliance reporting.
- Maintain attendee records and process registration changes, cancellations, substitutions, and special requests.
- Monitor registration activity and prepare attendance, lodging, transportation, dietary, and other operational reports.
- Help coordinate required compliance information and reporting with the appropriate internal teams.
- Track event attendance, satisfaction, engagement, and post-event feedback.
- Compile event reports summarizing results, participant feedback, budget performance, and lessons learned.
- Maintain accurate event data and assist with reporting and analysis to support continuous improvement.
BRANDING AND COMMUNICATIONS
- Assist with the preparation and distribution of invitations, registration communications, reminders, confirmations, schedules, and follow-up messages.
- Proofread event materials and confirm that dates, times, locations, links, and attendee instructions are accurate.
- Coordinate with the Branding and Communications teams on event materials, signage, presentations, multimedia, and messaging.
- Help ensure event décor, signage, collateral, registration materials, and digital communications align with Cheniere’s corporate identity.
- Maintain current versions of event materials and distribute approved content to the appropriate stakeholders.
VENDOR & STAKEHOLDER MANAGEMENT
- Serve as a day-to-day point of contact for internal clients, attendees, venues, and vendors, escalating decisions and issues to the appropriate Corporate Events team member.
- Schedule vendor meetings, document action items, and follow up on deliverables and deadlines.
- Assist with vendor onboarding, documentation, communications, performance tracking, and supplier database maintenance.
- Partner with departments across the organization to support events that meet a variety of business objectives.
- Provide professional and timely assistance to executives, employees, customers, and external partners.
- Maintain discretion when handling confidential attendee, executive, financial, and business information
GENERAL RESPONSIBILITIES
- Support multiple events and assignments in a fast-paced environment with changing priorities and deadlines.
- Anticipate routine administrative and logistical needs and communicate potential issues promptly.
- Perform additional administrative, operational, and event-related duties as assigned.
- The duties and responsibilities described above are not a comprehensive list. Additional tasks may be assigned, and the scope of the position may change based on business needs.
QUALIFICATIONS (EDUCATION, EXPERIENCE AND SKILLS):
Education Associate degree in business administration, hospitality, communications, marketing, event management, or a related discipline, or an equivalent combination of education and relevant experience. Bachelor’s degree preferred. Experience Previous experience providing administrative, logistical, or event coordination support in a corporate, hospitality, marketing, or business environment is required. Experience supporting complex events, executive programs, customer engagements, conferences, or corporate operations is beneficial. Experience within the energy or industrial sector is required. Skills
- Strong organizational and administrative skills with exceptional attention to detail.
- Ability to manage multiple assignments, maintain accurate records, and meet deadlines in a fast-paced environment.
- Strong follow-through and the ability to track action items through completion.
- Excellent written and verbal communication skills.
- Professional and service-oriented when interacting with executives, employees, customers, vendors, and external partners.
- Ability to exercise discretion and appropriately handle confidential information.
- Proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Teams.
- Familiarity with event registration and project management platforms such as Cvent, Asana, or similar systems is required.
- Basic knowledge of event budgets, invoice processing, purchase orders, contracting, and financial reconciliation.
- Ability to work independently while taking direction and collaborating effectively as part of a team.
- Ability to remain composed, flexible, and solutions-oriented during live events and changing circumstances.
- Willingness and ability to travel domestically and internationally to support events.
- Availability to work occasional evenings, weekends, holidays, or extended hours based on event schedules.
DIRECT REPORTS:
None
FREEDOM TO ACT:
Ability to multi-task and function in a highly dynamic atmosphere; must exercise discretion independently.
WORK CONDITIONS:
- Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.
- Job requires travel – requires an up-to-date passport
- Often exposed to stressful situations.
- Occasionally, work may be performed from home, after normal work hours or on weekends.
- Subject to drug and alcohol testing, per applicable federal regulations.
ADA JOB REQUIREMENTS:
Reasonable accommodations will be made to ensure that the essential functions of the job can be performed and not hinder the employee's performance due to physical, mental or emotional disability.
Cheniere Energy is a global leader in LNG providing flexible, reliable and affordable energy to the world while powering the transition to a lower-carbon future.
We are a values-driven company that focuses on teamwork, respect, accountability, integrity, nimbleness, and above all, safety for our employees, our communities, and our assets.
Cheniere Energy’s global impact is achieved through a diverse and passionate workforce that is invested in our company through our annual stock-grant program. Our high-performing employees are united by a shared mission, common goals and a culture of inclusion and caring.
Our comprehensive compensation and benefits offerings are competitive and strong, and they prioritize wellness and performance incentives that reward results. As an employee of Cheniere Energy, you will make an impact on our business and our communities.
A Fortune 500 company, Cheniere Energy is headquartered in Houston with U.S. offices in Lake Charles, Louisiana and Washington D.C.; production sites in Cameron, Louisiana and Gregory, Texas; and international offices in London, Singapore, Beijing and Tokyo.
