Contracts Administrator IV

Overview

Come join a company that strives for Extraordinary People and Exceptional Performance! Chenega Corporation Professional Services SBU, a Chenega Professional Services’ company, is looking for a Contracts Administrator IV. The Contracts Administrator IV will be responsible for all stages of the contracting process for pre-award and post award contract administration including proposals, procurements, negotiation, award, administration and closeout. The Contract Administrator will serve as the company liaison with government contracting offices, and interface with company’s management team on contractual matters. The Contracts Administrator IV serves as a subject matter expert in government contracting and is responsible for overseeing all stages of the contracting lifecycle.

This position leads and mentors other Contracts Administrators and other contract support personnel, establishes priorities, monitors workload distribution, develops department processes, and provides strategic guidance to management regarding contractual risks, compliance requirements, and business opportunities.

Our company offers employees the opportunity to join a team where there is a robust employee benefits program, management engagement, quality leadership, an atmosphere of teamwork, recognition for performance, and promotion opportunities. We actively strive to channel our highly engaged employee’s knowledge, critical thinking, innovative solutions for our clients.

Responsibilities

• Administer a variety of contracts i.e. IDIQ, CPFF, FFP and T&M which contain terms and conditions such as progress payments, quantity options, Government-furnished property, or similar provisions; and/or administers specific phases of complex contracts.
• Maintain system of continuing coordination, follow-up and monitoring of contract performance of assigned group of contracts.
• Serve as the primary point of contact and escalation resource for complex contractual matters.
• Ensures internal contractual compliance with the terms and conditions of contracts and compliance with designated management objectives
• Develop and implement standard operating procedures, templates, and process improvements to increase efficiency and compliance.
• Conduct quality reviews of contract files and ensure maintenance of complete and accurate contract records
• Work directly with SBU Presidents, Program Manager, Contracts Manager, and Finance Department in executing contracting process from award through closeout.
• Resolve complex problems, utilizing job knowledge, reference and source documents and in house Legal, and advanced analytical tools to provide guidance, advice and action
• Exercises high degree of initiative and judgment, advising management on contract components and apprising them on our ability to meet schedules, cost and technical requirements and on resolution of requirements change problems.
• Draft. review and negotiates Non-disclosure Agreements, Teaming Agreements, Consulting Agreements.
• Lead negotiations involving prime contracts, subcontracts, teaming agreements, consultant agreements, and other business arrangements.
• Comply with company procurement policy and procedures and documentation requirements.
• Advise executive leadership on contractual risk assessments, compliance requirements, and business strategies.
• Support internal and external audits and implement corrective actions when necessary.
• Close out of all contracts, associated task orders, and subcontract/consulting agreements and compliance with company closeout policy and procedures and FAR.
• Reviews solicited and unsolicited proposals for submission to customers.
• Provide training, mentoring, and professional development guidance to Contracts Administrators and junior staff
• Other duties as assigned

Qualifications

• Bachelor’s Degree in Business Administration related field of study.
• At least twelve (12+) years of direct government contract administration experience in a Contract Administrator role. Direct and relevant experience can be substituted for the degree requirement.
• Experience responding to government solicitations (RFP, RFQ, BAAs, and other requests).
• Experience administering large contracting efforts with multiple subcontracts and team members.
• Experience with CPFF, T&M, ID/IQ, MACs and contracts awarded under the GSA schedules.
• Experience with Teaming Agreements, Non-Disclosure Agreements, Consulting Agreements and Subcontract Agreements.

Knowledge, Skills and Abilities:

• Thorough understanding of FAR / DFAR/ ITAR, provisions, terms and conditions of government contract documents.
• Knowledge and skill to apply guideline material by reading and interpreting procurement regulations, statues and technical material, and translating the guidance into specific actions, e.g., assisting in the preparation of solicitation documents.
• Knowledge of report writing techniques to present factual information clearly, to write procurement memoranda and minutes of meetings, and to draft simple contract provisions and supporting documentation.
• Excellent communication skills; ability to work well within a team
• Excellent skills in time management, setting priorities, and providing guidance to other contracts professionals.
• Knowledge of a wide range of contracting methods and contract types to plan and carry out preaward and/or postaward procurement actions
• Knowledge of contract cost analysis techniques sufficient to gather and evaluate price and/or cost data for a variety of preaward and/or postaward procurement actions
• Familiarity with business practices and market conditions applicable to program and technical requirements sufficient to evaluate bid responsiveness, contractor responsibility, and contractor performance.
• Knowledge of formal advertising sufficient to solicit bids to procure a variety of requirements ranging from services to specialized supplies. Knowledge of contract negotiation techniques sufficient to negotiate or administer contracts where the contracting actions are well defined and well precedented.
• Knowledge of post-award procedures sufficient to administer firm fixed-price, time and materials, indefinite delivery, or other contracts of similar complexity.
• Knowledge of contract termination procedures sufficient to perform a variety of tasks as an assistant to Contract employee, such as analyzing allowable costs and making recommendations.
• Knowledge of contract administration sufficient to monitor systems contracts that extend over several years. The contracts require monitoring the performance of the prime contractor and a large number of subcontractors, negotiating pricing rates and claims, complex changes, and terminations or contract close out.
• Strong working knowledge of Microsoft Excel and Word.
• Working knowledge of the Federal Acquisition Regulations (FAR).