Office and Event Assistant

Posting Details

Student Title Classification Information

Quick Link https://chapman.peopleadmin.com/postings/40845

Job Number SE232024

Position Information

Department or Unit Name Chemistry

Position Headcount 1

Position Title Office and Event Assistant

Academic Year Academic Year 2026-2027

Term or Semester All Academic Year

Is this Role for an Undergrad or Grad Student? Undergrad

Anticipated Pay Range $16.90 - $16.90

Pay Range Information Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done? Orange

Approved Supervisor Lauren Seaman

Supervisor Email shepard@chapman.edu

Scheduling Please use dates within Chapman Academic Calendar

(https://www.chapman.edu/academics/academic-calendar.aspx)

Desired Start Date 09/04/2026

Projected End Date 05/23/2027

Average number of hours per week Up to 10 Hrs

Position Summary Information

Job Description Summary The Office and Event Assistant provides administrative, operational, and event support for the Department of Chemistry.

This position assists with office functions, inventory management, departmental events, and special projects while helping maintain an organized and professional environment for students, faculty, staff, and visitors.

Responsibilities

• Provide general office and administrative support to departmental staff and faculty.
• Assist with planning, organizing, and supporting departmental events, meetings, workshops, and special programs.
• Help maintain office and supply room inventory, including monitoring stock levels and assisting with ordering and organization.
• Update and maintain inventory records and departmental documentation.
• Assist the Chemistry Coordinator with event logistics, preparation, setup, and cleanup.
• Support KC 290 assistants and departmental staff with various office duties and special projects.
• Learn and utilize university and departmental systems as needed.
• Assist with data entry, filing, copying, scanning, and document organization.
• Provide professional customer service to students, faculty, staff, and visitors.
• Perform other duties as assigned.

Required Qualifications

• Current Chapman University student in good academic standing.
• Strong organizational skills and attention to detail.
• Basic computer proficiency and willingness to learn new software and systems.
• Ability to communicate effectively in both written and verbal formats.
• Dependable, responsible, and able to meet deadlines.
• Ability to work independently and as part of a team.
• Strong customer service and interpersonal skills.
• Ability to handle multiple tasks in a fast-paced environment.

Desired Qualifications

• Previous office, administrative, customer service, or event support experience.
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience coordinating or supporting events, student organizations, or campus programs.
• Ability to learn new processes and technology quickly.
• Strong problem-solving and organizational skills.
• Experience managing multiple priorities while maintaining attention to detail.
• Interest in higher education, departmental operations, or student support services.

Training will be provided on departmental procedures, office operations, event support processes, inventory management, and university systems as needed.

Special Instructions to Applicants

Budget Information

Is Federal work-study required? With or Without FWS

Pre-screening Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Federal Work Study Award?
• Yes
• No
• * Are you available to work nights and weekends?
• Yes
• No