Jobs in the United States

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Mechanical Engineer
CURIA
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…by maintaining or modifying production equipment and related systems. The Mechanical Equipment Engineer will work in supporting manufacturing operations both on the manufacturing floor and…
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IT Product Developer II, III, IV
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United States
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United States
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CADD Operator II
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…architectural, structural, civil, P&ID, piping, electrical, and control systems to support sterile injectable manufacturing…
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Registered Nurse MedSurg RN BSS
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Registered Nurse Labor and Delivery RN BSS
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…meaningful impact at one of the nation's leading nonprofit health…
Added 1 min ago
WU
Senior Analyst, Financial Reporting
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Denver, CO
- $85,000 to $100,000 USD / year
Strong knowledge of financial systems, preferably with Oracle
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Diesel Mechanic Technician First Shift
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- $33 USD / hour
As a Reefer Technician at Ryder, you'll diagnose, overhaul, adjust, and repair a full range of trucks and trailers while focusing on refrigeration systems like Thermo King and Carrier
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Diesel Technician
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Licensed Practical Nurse
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Familiarity with electronic medical record systems
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Lead Project Engineer - Water/Wastewater
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Jefferson City, MO · Springfield, MO
This position will design civil engineering projects including focus areas of public works, regional water systems, energy, land development, transportation and/or railroad projects. This…
Added 1 min ago
Senior Project Engineer - Water/Wastewater
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Springfield, MO · Jefferson City, MO
This position will design civil engineering projects including focus areas of public works, regional water systems, energy, land development, transportation and/or railroad projects.…
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Business Analysis and Operations Supervisor
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United States
6. Provides direction to coordinate implementation and support for financial systems based software products to enhance current and future system functionality.
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Cyber Defense Response Analyst II
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Strong IT Fundamentals: Strong understanding of computer networking, operating systems, and their intersection with Cybersecurity.
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Quotations Specialist
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Diesel Technician
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Customer Service Representative
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Clerk, Library Services
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Residential Physical Therapist Main Campus
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Chantilly Operations LLC

Administrative Assistant

Herndon, VA, United States

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Job details

Education: High school diploma
Posting language: English
Posted: Nov 7, 2026

Original job description

2980 Centreville Road, Herndon, Virginia 20171Job Description The Office Administrative Assistant provides administrative support for the community’s human resources, billing, and general office functions under the direction of the Executive Director. This position focuses on onboarding coordination, maintaining administrative paperwork, recordkeeping, data entry, document processing, follow-up, and supply coordination.Essential Functions

Human Resources Administrative Support

Assists with new-hire onboarding by preparing materials, collecting required paperwork, checking documents for completeness, and routing information to the appropriate leader or HR representative.
Coordinates new-hire orientation schedules, materials, and logistics.
Maintains organized, accurate, and confidential personnel files and other HR records in designated systems and storage locations.
Scans, uploads, and securely transmits personnel records to the Regional HRBP and other authorized parties.
Tracks required licenses, certifications, training records, and documentation deadlines; sends reminders and promptly reports missing or expiring items to the appropriate leader.
Distributes approved team member communications, forms, and notices and tracks requested acknowledgments.
Routes questions involving benefits, leave, pay, employee relations, or policy interpretation to the appropriate leader or HR representative

Accounting and Billing Administrative Support

Assists with scanning resident checks or coordinating the mailing of checks to the home office for processing, ensuring timely and secure handling of payments.
Assists with uploading, organizing, and maintaining required financial documentation within the Community Finance Hub to ensure accuracy, accessibility, and compliance.
Serves as the primary on-site point of contact for the Revenue Services Specialist (RSS), facilitating communication, coordinating requests, and ensuring timely follow-up on business office needs.
Provides backup assistance with LTC billing submissions and resubmissions, ensuring required documentation is complete and submitted within established deadlines.
Assists with the timely distribution of monthly payer statements and collection letters to residents and responsible parties, in coordination with the RSS, ensuring accurate and confidential delivery.
Sells meal tickets, records each transaction accurately, and processes payment by personal check or authorized payroll deduction.
Oversees the community p-card, ensuring receipts are turned and reports are submitted.

General Office Administration

Prepares, copies, scans, files, and distributes correspondence, forms, reports, and other administrative materials.
Maintains electronic and paper filing systems so authorized users can locate current, complete records promptly.
Enters and updates information in approved systems, spreadsheets, and tracking logs; reviews entries for accuracy and completeness.
Monitors office supply inventory, submits orders within approved purchasing procedures and spending limits, checks deliveries, and organizes supplies.
Coordinates outgoing mail, shipping, document deliveries, and routing of administrative correspondence.
Assists with scheduling administrative meetings, preparing meeting materials, and tracking assigned follow-up items.
Assist Executive Director with resident/family inquires/follow-up.
Coordinates service requests for office equipment.
Protects confidential resident, applicant, team member, and financial information; uses secure storage and transmission methods and promptly reports misplaced records or suspected unauthorized access.

Non-Essential Functions

Performs other duties as assigned

Requirements

High school diploma or GED required.
2+ years of administrative or office support experience required; experience with HR paperwork, billing, accounts payable, or confidential recordkeeping preferred.
Proficiency with Microsoft Outlook, Word, and Excel and the ability to learn company HR, accounting, and document management systems.
Strong organizational skills, attention to detail, accurate data entry, and the ability to manage multiple priorities and meet deadlines.
Ability to handle sensitive information with discretion and maintain confidentiality.
Effective verbal and written communication skills and professional interactions with residents, responsible parties, team members, vendors, and community leadership.

Physical Requirements

Primarily sedentary office work involving prolonged periods of sitting and computer use.
Ability to use standard office equipment, including a computer, keyboard, mouse, printer, scanner, and copier.
Occasional standing, walking, reaching, bending, and lifting or moving office supplies and files weighing up to 10 pounds.
Ability to perform the essential functions of the position with or without reasonable accommodation.

Why Harmony?

401k + Fulltime & Part-time Benefits Packages
Training, Development & Career Laddering
Great work-life balance
Flexible Scheduling

Pay Range:

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More about this job

Skills

Administrative support
Recordkeeping
Data entry
Logistics
Documentation
Employee relations
Regulatory compliance
RSS
Communication skills
Payroll
Procurement
Scheduling
Office equipment
Accounts payable
Microsoft Outlook
Microsoft Word
Microsoft Excel
Document management
Organizational skills
Attention to detail
Meet deadlines
Confidentiality
Leadership

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