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CFM

Project Coordinator/Inside Sales

Colorado Springs, CO, United States
Denver, CO, United States

$22 to $46 USD / hour

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Job details

Pay: $22 to $46 USD / hour
Posting language: English
Posted: Nov 2, 2026

Original job description

Since 1971, CFM Company has been delivering high-performance HVAC and sheet metal solutions across Colorado and Eastern Wyoming. We represent top-tier manufacturers and support our customers through every stage - from system design and selection to logistics, installation, and beyond. Our team is built on relationships, driven by service, and committed to doing the job right.

If you're ready for what's next, we’re excited you found us. At CFM, you’ll be part of a company that combines deep local roots with the backing of a national network - giving you the tools to grow, the freedom to take on new challenges, and the chance to make a lasting impact in the communities we serve. We review every application carefully and appreciate your interest in growing your career with our team.

Project Coordinator / Inside Sales – Applied Equipment

The Opportunity

CFM Company is expanding its Project Coordinator / Inside Sales team and is hiring candidates across multiple experience levels.

This role supports outside sales and helps keep commercial HVAC projects moving from the initial bid through order fulfillment and project closeout. Depending on experience, responsibilities may include reviewing plans and specifications, performing takeoffs, preparing estimates and quotations, coordinating submittals, entering orders, tracking equipment, and communicating with contractors and manufacturers.

This is a strong opportunity for someone who enjoys combining technical learning, customer support, and project coordination. The successful candidate will be organized, responsive, and comfortable managing multiple deadlines in a fast-paced construction environment where accuracy and follow-through matter.

Key Responsibilities

Estimating and Sales Support

Support outside sales representatives with contractor bids and project opportunities
Review plans, specifications, schedules, and customer requirements
Perform HVAC takeoffs, estimating, product selection, and pricing
Prepare quotations, proposals, and technical submittals
Follow up on open quotes, project requirements, and customer requests

Order and Project Coordination

Enter and manage customer orders, project details, and supporting documentation
Maintain accurate project logs and job records within the company’s ERP and related systems
Track equipment, shipments, deliveries, deadlines, and project milestones
Coordinate equipment start-up with internal service teams and external service providers
Coordinate warranty documentation and operation, installation, and maintenance manuals
Support billing documentation, turnover requirements, and project closeout
Identify missing information or potential delays and follow through until resolved

Customer and Manufacturer Communication

Communicate with contractors, engineers, manufacturers, outside sales representatives, and internal teams
Serve as a product and project liaison between customers, manufacturers, and CFM
Provide timely and accurate updates regarding pricing, product availability, lead times, orders, and deliveries
Participate in customer meetings, manufacturer training, internal meetings, and occasional job-site visits
Build productive working relationships with customers and manufacturing partners

Process and Documentation

Maintain accurate, complete, and organized project documentation
Use Bluebeam Revu, Microsoft Office, manufacturer systems, and internal business tools
Follow established company processes and professional standards
Help identify and implement improvements to internal processes and workflows

Qualifications

Required

Candidates must meet one of the following combinations:

High school diploma or equivalent with at least two years of relevant experience; or
Bachelor’s degree with at least one year of relevant experience

Relevant experience may include commercial construction, HVAC, mechanical contracting, technical distribution, estimating, quoting, order coordination, inside sales, or project coordination.

Candidates should also demonstrate:

Strong organization and attention to detail
Ability to manage multiple projects, deadlines, and changing priorities
Clear written and verbal communication
Ability to review detailed technical or project information accurately
Strong follow-through and ownership of open items
Comfort working in a fast-paced, deadline-driven environment
Willingness and ability to learn commercial HVAC equipment and systems

Preferred

Experience in commercial HVAC, mechanical contracting, construction, or technical distribution
Experience performing takeoffs, estimating, quoting, or product selection
Experience preparing submittals or reviewing construction drawings and specifications
Familiarity with Bluebeam Revu or similar takeoff and document-review software
Experience with manufacturer quoting or ordering platforms
Experience using ERP or CRM systems
General knowledge of commercial HVAC systems and equipment

Technical Skills

Microsoft Excel, Word, Outlook, and Teams
Bluebeam Revu or similar takeoff and document-review software
ERP, CRM, quoting, order-entry, or project-tracking systems
Ability to learn manufacturer selection, pricing, and ordering tools

Work Environment

This position operates primarily in a professional office environment and involves frequent computer use, document review, and communication with internal and external stakeholders.

Occasional travel may be required for customer meetings, job-site visits, or manufacturer training. Physical requirements may include light lifting, filing, and other general office activities.

Application Information

Applications are accepted on an ongoing basis.

Hourly Compensation

$22.00–$46.00 per hour

Placement within the range will depend on relevant experience, qualifications, level of responsibility, internal equity, and the budgeted amount for the position.

Career Levels

CFM is considering candidates across the following levels. Placement will be based on the complexity and independence of the work performed, not years of experience alone.

Level 1 – Entry

Supports basic takeoffs, quote preparation, order entry, project tracking, and estimating activities with guidance.

Level 2 – Developing

Independently handles estimating, quotations, submittals, contractor communication, order coordination, and project support through multiple stages.

Level 3 – Advanced

Manages complex estimates and projects, coordinates directly with manufacturers, supports bid strategy, anticipates project risks, and provides high-level project execution with limited supervision.

Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status. Reasonable accommodations will be made for qualified individuals with disabilities unless doing so would result in an undue hardship.

Salary ranges listed are dependent upon a candidate’s qualifications, experience, internal equity, and the budgeted amount for the specific role and location.

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More about this job

Skills

Sales
HVAC
Order picking
Estimating
Process customer orders
Documentation
ERP
Communication skills
Bluebeam
Microsoft Office
Attention to detail
Building systems monitoring technology
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams

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