ASSISTANT MANAGER/PAYABLE ACCOUNTING

ASSISTANT MANAGER/PAYABLE ACCOUNTING Position Number: S-3999 Position Summary: Responsible for assisting with the operations, accounting and compliance of the Payable Accounting office. Develops, refines and documents operational procedures. Prepares, analyzes and reviews financial records and reports as well as reconciles and balances accounts. Assists auditors in our yearly financial audit as well as any additional audits that may be performed on payable accounting processes. Ensures compliance with University policies and procedures, State and Federal regulations and generally accepted accounting principles which include GASB accounting standards. Responsible for assisting with the hiring and training of office staff. Required Qualifications: Bachelor's degree, preferably in Accounting or business related field. Two years' experience. Experience in purchasing, payables, and/or accounting. Demonstrated experience working with financial records. Demonstrated proficiency with written and verbal communication skills. Demonstrated organizational skills and ability to manage multiple projects and meet deadlines. Excellent analytical, mathematical, and problem solving skills. Excellent attention to detail. Demonstrated ability to establish and maintain positive interpersonal relationships and project a positive attitude. Preferred Qualifications: Experience in higher education or a non-profit organization. Experience with SAP. Strong technical and analytical skills. Experience testing information technology systems. Duties & Responsibilities: Assists with the hiring and training of payables staff. Monitors work assignments, workload, productivity, and ensures that deadlines are met. Oversees compliance with generally accepted accounting principles, internal controls, University policies and procedures, and State and Federal regulations. Develops, proposes, and implements policies and procedures in relation to new or changing University policies and new or changing State/Federal regulations. Monitors transactions processed by internal and decentralized data entry departments, perform periodic audit of transactions, review daily vendor creates and changes, performs TIN matching with IRS ensure all processing is in compliance with University policies and State/Federal regulations. Reviews and processes files for weekly payment proposal. Reviews and approves vendor wire payment requests for processing. Reviews, analyzes and processes various financial accounting reports to ensure compliance and consistency within internal university accounts. 1099 reporting and compliance which includes issuing Form 1099-MISC, 1099-NEC, W-2G and 1099-R to payees, and reporting to the IRS, the State of Michigan, and Michigan Cities that impose a city income tax. Responsible for New-Hire reporting on independent contractors per state reporting requirements. Communicates with the campus community and outside vendors to provide information, answer questions, and assist in resolving problems. Oversees Fiscal Year End close by providing information and reports as required by auditors. Develops and presents Payable Accounting training to campus community. Provides backup to the Accounts Payable office professional responsible for processing vendor creates and changes, as needed. Assists with systems testing of Payable Accounting processes in relation to implementation of changes, system enhancements, and upgrades to the SAP software system. Evaluates and recommends new technologies relative to AP processes/functions. Assists in coordinating the PNC ActivePay payment program for Payable Accounting. This includes vendor enrollments, payment issues, and program enhancements from PNC and with SAP. Responsible for the payable accounting prepaid card program th