Teaching & Learning Administrative Assistant

Administrative Assistant - Teaching & Learning Central Community Unit School District 301 Position Summary Provide administrative support for district programs and services through recordkeeping, purchasing, data management, scheduling, and communication. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to work effectively with staff and families. Essential Duties and Responsibilities

• Maintain accurate records, databases, and documentation to support district programs, reporting requirements, and compliance processes.
• Assist with student registration, enrollment, attendance, and related administrative tasks.
• Prepare and process purchases, invoices, and financial documentation.
• Assist with budget monitoring, expenditure tracking, and grant documentation.
• Coordinate program materials, technology requests, and staff access to instructional resources.
• Support the coordination of student services and department initiatives.
• Schedule meetings, appointments, and interpretation services.
• Coordinate document translation and support communication with multilingual families.
• Communicate professionally with staff, families, vendors, and community partners.
• Maintain confidentiality and follow district procedures.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous administrative or clerical experience preferred; school district experience desirable.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple priorities, maintain accurate information, and meet deadlines.
• Proficiency with common office applications and willingness to learn district systems.
• Ability to work independently and collaboratively with staff and families.
• Bilingual proficiency in English and Spanish preferred.

Benefits:

• 12 sick, 3 personal, and 10 vacation days per year (pro-rated to start date)
• Medical, dental, vision and life insurance