Corporate Compliance & Administration Manager

Who are we? Cell Tech Cell Tech Inc. provides technology lifecycle services to K–12 school districts, including device repair, break/fix services, deployments, white-glove configuration, inventory management, warehousing, and courier/logistics services. We are seeking an experienced, hands-on Operations Supervisor to manage the day-to-day operations of one of our facilities.

Job Summary

We are seeking a proactive, hands-on Corporate Administration and Compliance Manager to coordinate company-wide administrative requirements, corporate registrations, certifications, vendor documentation, and outstanding business tasks. This person will work with Accounting, Human Resources, Procurement, Operations, outside professionals, and executive leadership to ensure requirements are assigned, tracked, completed, and verified. The position combines process ownership with practical day-to-day follow-through.

Key Responsibilities

Corporate administration and business compliance

• Maintain business licenses, state registrations, annual reports, renewals, and a centralized calendar of compliance deadlines across all operating states.
• Prepare or coordinate applications, supporting documentation, approvals, and filings as appropriate; confirm acceptance and retain evidence of completion.
• Communicate with government agencies, registered agents, legal counsel, and other professional advisors; promptly escalate risks and overdue matters.
• Maintain organized corporate records, certificates, insurance documentation, and related correspondence.

Quality management coordination

• Coordinate ISO 9001 certification efforts and ongoing maintenance, serving as an administrative contact for consultants, auditors, and certification bodies.
• Maintain quality management system documents, audit schedules, management-review records, and controlled document versions.
• Track corrective actions, process updates, evidence requests, and certification renewals with accountable department owners.
• Support other business certifications and supplier or government qualification programs as the company expands.

Accounting and financial administration support

• Work with internal accounting personnel and external tax professionals to track filing deadlines, obtain confirmations, and flag incomplete items.
• Follow up on vendor invoices, outstanding bills, account credits, payment discrepancies, and required financial documentation.
• Coordinate authorized payment paperwork, check preparation, signatures, vendor statements, and accounting requests in accordance with approval controls.
• Help ensure financial reporting requests and deliverables are tracked and received on schedule.

Vendor, contract, and facility administration

• Coordinate administrative aspects of vendor onboarding, government applications, contract signatures, and service requests.
• Support site managers with facility-related permits, inspection records, warranties, and service scheduling when requested; site managers retain operational ownership of maintenance and repairs.
• Coordinate administrative requirements associated with facility openings, moves, and expansions.

Executive support and reporting

• Maintain a central task register with assigned owners, due dates, progress, verification, and escalation status.
• Prepare a concise weekly report covering completed work, upcoming deadlines, overdue matters, and decisions needed from leadership.
• Assist leadership and other departments with corporate applications, correspondence, documentation, and special administrative projects.
• Identify and implement opportunities to standardize and automate administrative processes.

Required Qualifications

• Five or more years of relevant corporate administration, compliance coordination, business operations, or office management experience.
• Proven ability to manage multiple deadlines and independently follow assignments through to completion.
• Familiarity with corporate registrations, licensing, vendor administration, or comparable compliance processes.
• Working knowledge of accounting workflows, vendor invoices, payment coordination, and supporting documents.
• Strong Microsoft Excel, Word, and business software skills; excellent communication and organizational judgment.
• High attention to accuracy, confidentiality, accountability, and cross-department collaboration.

Preferred Qualifications

• Bachelor’s degree in business, accounting, finance, or a related field, or equivalent experience.
• Experience supporting operations and coordinating with CPAs, auditors, and government agencies.
• QuickBooks familiarity and experience in a growing small or midsize business.
• Experience improving administrative workflows, digital records, and task-management systems.

What Success Looks Like in the First 90 Days

• Create a complete compliance calendar for licenses, renewals, tax-filing coordination, certifications, and required corporate filings.
• Organize key company records and establish confirmation-based documentation standards.
• Implement a shared administrative request and follow-up register for all locations.
• Establish ISO coordination and corrective-action tracking with relevant department managers.
• Begin providing reliable weekly status reporting to the COO and executive leadership.

Important Role Boundaries

This role coordinates accounting and tax administration but does not independently prepare or approve complex tax returns, certify financial statements, or make technical accounting-policy decisions. Those remain with designated accountants and tax professionals. Local site managers remain accountable for operating and maintaining their facilities. Payment release and vendor banking changes require separate authorization under company controls.

Cell Tech Inc. is an Equal Opportunity Employer and considers applicants without regard to legally protected characteristics.