Administrative Scheduling Coordinator

Catholic Charities Maine in Portland has a Full-Time opening for an Administrative Scheduling Coordinator for our Behavioral Health Network.

The Administrative Scheduling Coordinator is a skilled administrative and client-access professional responsible for accurate, efficient scheduling of outpatient services, facilitating timely access to care, and maintaining accurate schedule and client information. The role handles check-in, demographic and insurance confirmation, and provider notification, and serves as the central point of coordination among clients, clinicians, referral sources, and leadership.

Benefits Include:

• Five (5) Weeks of Earned Time in your first year
• Six (6) Paid Agency Holidays
• Comprehensive Medical Plans – choose from 3 options
• Dental & Vision Insurance Options
• 401(k) Agency Contribution
• Employer-Paid Life and Long-Term Disability Insurance
• Wellness Reimbursement (up to $100/year) + coaching & wellness support
• Employee Assistance Program (EAP)
• Voluntary Accident & Critical Illness Insurance with Health Screening Benefit
• Bereavement Leave

Pay Rate: $23 - $26 per hour

Catholic Charities Maine is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.

Catholic Charities Maine participates in E-Verify. For more information on E-Verify, please go to: https://www.ccmaine.org/employment

Qualifications

Qualifications:

• High school diploma or GED required. An associate degree in healthcare administration, business, human services, or a related field is preferred.
• Minimum 3 years of progressively responsible experience in administrative, scheduling, client-access, medical-office, professional services setting, or behavioral health roles
• Experience maintaining confidential health information and following HIPAA/privacy requirements
• Proficiency with electronic health records (EHRs), scheduling systems, Microsoft Office, Microsoft Teams, email, and standard administrative technology