Executive Assistant, Admin & Student Services

Description The position of Executive Assistant, Administrative and Student Services, provides comprehensive executive, administrative, operational, fiscal, and program support to the VP of Student Services, the VP of Administrative Services, and the AVP of Enrollment Management. Reporting directly to the VP of Student Services, this position serves as a key administrative liaison for internal and external stakeholders across key functional areas in the Student Services and Administrative Services divisions. Public contact is extensive and requires high-level discretion, sound judgment, confidentiality, and independent decision-making to manage complex schedules, resolve administrative issues, and support institutional priorities across both divisions. Essential Duties

• Executive & Administrative Support: Provide high-level administrative management for both VPs and the AVP, including proactive problem solving and priority management, complex schedule coordination, travel logistics, communication management, office environment and workspace management, executive decision research support, project and initiative support, and executive record-keeping.
• Stakeholder Relations & Program Facilitation: Serve as a primary point of contact for college leadership, faculty, students, and external partners; liaise across departments to support Student Services and Administrative Services events and initiatives, including but not limited to registration days, advising outreach, campus prevention education, and community relations.
• Division & Program Operations: Assist in coordinating operational, divisional, and special projects across Student Services & Administrative Services (e.g., Commencement, Strategic Enrollment Management, campus master planning, institutional budget preparation, facilities scheduling, and campus-wide events).
• Specialized System & Process Support: Manage and support daily operations, including database management and use of specialized software applications, ensuring strict adherence to confidentiality and compliance protocols (including Title IX, Care Team, budgets, financial records, and excused absences).
• Fiscal & Data Administration: Assist with budget monitoring, data collection, analytical reporting, and documentation processing (purchasing, travel, and vendor communications) for both administrative offices.

Qualifications

Minimum Qualifications:

• Associate Degree from an accredited institution
• A minimum of five years of related work experience
• Demonstrated experience managing competing priorities
• Advanced proficiency in standard office productivity software suites (Microsoft 365, Google Workspace)
• High degree of discretion, professional judgment, and confidentiality

Preferred Qualifications:

• Higher education administrative experience, particularly within a community college setting
• Familiarity with higher education fiscal practices, facility operations, or Human Resources concepts
• Bachelor’s degree from an accredited institution

Supplemental Information

Work Environment:

Typical work environment is an office setting requiring normal safety precautions. Work is usually performed during the normal work day, however, occasional early morning, late evening and weekend work may be required. Short periods of time will be spent outdoors traveling between campus buildings in various weather conditions.

Physical Demands:

The employee must be able to sit and stand for long periods of time, speak, hear, use hands and fingers to handle materials and use computers, feel, and reach with hands and arms. Occasional lifting of up to 10 pounds may be required; less frequent lifting of up to 25 pounds may be required. Local/regional travel, usually by car may be required and employee may be required to drive.

To Apply:

• Completed Casper College online application, with contact information for three professional references
• Resume
• Cover Letter
• Copies of unofficial transcripts recommended at time of application but required prior to on-campus interview

Note to Candidates:

• Employment contingent upon successful background check.
• This is a full-time, benefited position.
• Official transcripts required upon hire

Disclaimer: The duties and responsibilities described are not a comprehensive list and the scope of the job may change as necessitated by business demands.Benefits Discover Exceptional Benefits at Casper College!At Casper College, we value our employees and are proud to offer a comprehensive benefits package designed to support your health, well-being, and professional growth. Here's a glimpse of what’s included for full-time employees:

• Health Coverage You Can Count On: Medical (Cigna), Dental (Delta Dental of Wyoming), and Vision (VSP) insurance options.
• Outstanding Retirement Plans: We contribute an impressive 18.62% of your salary to your choice of the Wyoming Retirement System or TIAA, with additional deferred compensation plan options available.
• Tuition Benefits That Go Above and Beyond: Tuition waiver and assistance programs for you and your family.
• Financial Flexibility: Flexible spending accounts to help you save on healthcare and dependent care costs.
• Peace of Mind: Life insurance, pet insurance, ambulance insurance, and long-term disability coverage.
• Holistic Wellness Support: Membership in our Employee and Family Assistance Program (EFAP).
• Work-Life Balance: Generous holiday schedules, plus vacation and sick leave for administrative and classified staff.

Exclusive On-Campus Perks! Working at Casper College comes with unique benefits you won’t find everywhere. All employees enjoy:

• Complimentary tickets to theatre and dance performances
• Free admission to athletic events
• Full access to the Casper College fitness center
• Exciting events throughout the year organized by our activities committee
• Professional development opportunities to help you thrive in your career

Ready to Learn More? Dive into the full details of our benefits here.Remote Work Eligibility:

Unless otherwise noted, all positions provide vital support to Casper College and require the successful candidate be available to work on location at the Casper College campus.

Clery Act Compliance Statement:

In compliance with the Jeanne Clery Campus Safety Act, Casper College publishes an annual security report containing safety policies, crime statistics, and campus emergency procedures. Access the report online at www.caspercollege.edu/security or request a paper copy from the Campus Security Department.