The Accounting Manager is responsible for managing accounting operations, financial reporting, and financial controls for Carr Workplaces and assigned CarrAmerica entities, including coworking and commercial property management operations. This position manages accounting activities for an assigned portfolio and provides review, guidance, and day-to-day support to accounting team members to ensure the accuracy, completeness, and timeliness of financial information.
The Accounting Manager is a working manager who combines hands-on accounting responsibilities with team oversight and review. The role coordinates monthly and annual close activities, reviews financial statements and account reconciliations, supports budgeting and forecasting, assists with audit and tax activities, and helps maintain and improve accounting processes and internal controls. The Accounting Manager also serves as a financial resource to operational teams and escalates complex accounting, reporting, and business matters to the Senior Accounting Manager.
Key Responsibilities:
- Manage monthly, quarterly, and annual accounting close activities for assigned entities and portfolios, ensuring work is accurate, complete, and delivered in accordance with established deadlines.
- Prepare and review monthly financial statements, General Ledger activity, balance sheet reconciliations, accruals, journal entries, and supporting work papers for assigned entities and properties.
- Review accounting work prepared by team members and provide timely feedback, guidance, and follow-up to ensure accuracy and compliance with established accounting procedures.
- Ensure financial statements and accounting records for assigned entities are maintained in accordance with Generally Accepted Accounting Principles (GAAP), company policies, and established accounting procedures.
- Manage accounting for revenue, operating expenses, accruals, prepaid expenses, accounts receivable, accounts payable, fixed assets, depreciation, straight-line rent, and other balance sheet and income statement accounts.
- Manage day-to-day accounting activities for assigned coworking centers, commercial properties, and/or corporate entities.
- Coordinate accounting assignments and close-related deadlines for assigned team members, helping prioritize workloads and identify issues that may affect timely completion.
- Prepare and review monthly variance analyses comparing actual financial results to budget, forecast, and prior-year results; research significant trends or discrepancies and provide clear explanations to accounting and operational leadership.
- Prepare and review financial management reports and supporting schedules for distribution to senior management and ownership.
- Monitor cash flow activity for assigned entities and properties and communicate anticipated cash requirements, unusual activity, and other cash-related matters to the Senior Accounting Manager.
- Prepare and review monthly bank reconciliations, ensuring outstanding or unusual reconciling items are researched and resolved in a timely manner.
- Prepare and review reconciliations for straight-line rent, straight-line rent adjustments, prepaid rent, accounts receivable, accounts payable, accrued expenses, fixed assets, and other subsidiary ledgers to the General Ledger.
- Manage the preparation and review of annual operating expense reconciliations and recoverable expense calculations for assigned commercial properties.
- Support compliance with applicable regulatory filing and reporting requirements for assigned entities, centers, and properties, including sales and use taxes, personal property taxes, business licenses, and other required filings.
- Review fixed asset activity and ensure appropriate capitalization and depreciation treatment in accordance with company policy and GAAP.
- Support annual budgeting and forecasting activities by reviewing historical results, analyzing trends, validating assumptions, and partnering with operational teams to develop accurate financial projections.
- Analyze financial and operational information to identify revenue and expenditure trends, discrepancies, operating efficiencies, risks, and opportunities to improve financial performance.
- Research complex accounting questions and transactions, recommend appropriate accounting treatment, and escalate significant or unusual matters to the Senior Accounting Manager.
- Help maintain and improve accounting policies, procedures, documentation, internal controls, and financial reporting processes.
- Identify opportunities to streamline accounting processes, improve reporting accuracy, strengthen controls, and leverage technology to create efficiencies within the accounting function.
- Provide day-to-day guidance, training, and support to accounting team members regarding accounting transactions, reconciliations, reporting requirements, systems, and established procedures.
- Review team members’ work and support their development by providing constructive feedback, sharing technical knowledge, and helping resolve accounting questions.
- Assist the Senior Accounting Manager with team workload coordination, prioritization, performance feedback, training, and other team-development activities.
- Partner with property management, coworking center leadership, and other operational teams to research accounting questions, resolve discrepancies, and support adherence to established financial policies and procedures.
- Serve as an accounting resource and initial escalation point for assigned properties, centers, and business units.
- Coordinate and support annual internal and external audit activities, including the preparation and review of audit schedules, work papers, supporting documentation, account reconciliations, and responses to auditor requests.
- Prepare and review annual audit and tax packages for assigned entities and properties to support audits, reviews, compilations, tax return preparation, and other financial reporting requirements.
- Work with external auditors, tax professionals, financial institutions, vendors, and other third-party partners as needed under the direction of the Senior Accounting Manager.
- Support accounting activities associated with new locations, acquisitions, dispositions, entity changes, system implementations, and other business initiatives.
- Assist with the testing and implementation of accounting system enhancements, reporting improvements, and process changes.
- Maintain strong working relationships across departments and provide responsive, professional accounting support to internal stakeholders.
- Perform special projects and financial analyses as assigned.
Other responsibilities and duties will be assigned on an as-needed basis.
Qualifications
Core Competencies
- Strong knowledge of Generally Accepted Accounting Principles (GAAP) and demonstrated ability to apply accounting principles to complex financial transactions.
- Strong knowledge of General Ledger accounting, financial reporting, balance sheet reconciliations, month-end close, budgeting, forecasting, and financial analysis.
- Working knowledge of applicable accounting laws, regulations, tax requirements, and financial reporting standards.
- Demonstrated ability to review accounting work, identify errors or risks, and provide clear, constructive guidance to others.
- Ability to coordinate accounting priorities and deadlines across multiple entities, properties, or business units.
- Strong analytical and problem-solving skills with the ability to identify financial trends, investigate discrepancies, and develop practical solutions.
- Ability to interpret financial information and communicate findings effectively to financial and non-financial stakeholders.
- Sound business judgment and the ability to understand the relationship between operational activities and financial performance.
- Ability to take ownership of accounting deliverables while recognizing when matters should be escalated to senior accounting leadership.
- Ability to contribute to the development and improvement of accounting processes, procedures, reporting, and internal controls.
- Ability to train, guide, and support accounting team members and contribute to a collaborative, accountable team environment.
- Highly proficient in accounting and financial management systems and Microsoft Office applications, particularly Microsoft Excel.
- Experience with Yardi, Dynamics GP, Nexus, and/or comparable accounting and property management systems preferred.
- Excellent written and verbal communication skills with the ability to build effective working relationships across departments.
- Ability to work independently, exercise sound judgment, and manage multiple priorities and competing deadlines in a fast-paced environment.
- Excellent organizational and prioritization skills with a strong sense of urgency and demonstrated ability to consistently meet deadlines.
- High degree of professionalism, integrity, discretion, and accountability when handling confidential and sensitive financial information.
- Collaborative, service-oriented leadership style with the ability to provide guidance while remaining actively involved in day-to-day accounting work.
Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field required.
- CPA, progress toward a CPA, or another relevant professional accounting designation preferred, but not required.
- Minimum of 6 years of progressive accounting experience, including substantial General Ledger accounting, financial reporting, account reconciliation, and financial statement preparation experience.
- At least 1–2 years of experience reviewing the work of others, leading accounting projects, providing technical guidance, or coordinating accounting activities strongly preferred.
- Prior formal people-management experience is preferred but not required.
- Experience with commercial real estate, property accounting, coworking, hospitality, or a related multi-entity operating environment preferred.
- Demonstrated experience managing or coordinating month-end and year-end close activities, preparing and reviewing financial statements, supporting budgeting and forecasting, preparing audit schedules, and completing complex account reconciliations.
- Experience independently managing accounting responsibilities for multiple legal entities, properties, locations, or business units preferred.
- Experience researching and resolving complex accounting issues and recommending appropriate accounting treatment.
- Working experience with Yardi, Dynamics GP, and Nexus preferred.
- Advanced Microsoft Excel skills and demonstrated ability to work effectively with financial systems, reporting tools, and large data sets.
