Administrative Assistant in Development

Job Duties

Essential Job Functions/Responsibilities:

• Providing administrative support for the Director of Major Gifts and Development Officers.
• Supporting staff travel, creating and distributing pre-trip memos and itineraries, and responding to last-minute itinerary changes.
• Drafting routine correspondence, typing and proofreading follow-up letters and materials, processing travel expense reports, and reconciling Visa statements.
• Responding to inquiries and independently answer questions from key donors and constituents regarding gift-giving options, pledge status, and other confidential donor information.
• Supporting special projects and events, including preparing mailings for event invitations, RSVPs, and name tags.
• Providing support for the Stewardship office, including letter preparation and printing, gift acknowledgments, fund agreements, data entry, reports, document filing, and other administrative tasks.
• Providing project support for the Planned Giving office as needed.

Additional Job Responsibilities:

• Provide general office support: supply ordering; open, sort and route mail; maintain departmental calendars.
• Work at special events on campus as needed, including. but not limited to, the Heywood Society Luncheon and Alumni Reunion Weekend – greeting donors and guests personally and providing direct assistance for those with special needs, wheelchair access, etc.

Note: This position description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.

Review of applications begins immediately and continues until the hire is complete. We accept only online applications.

Carleton College is an AA/EEO Employer: We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.

Minimum Education Required

High School Diploma

Minimum Experience Required

Three years of full-time professional-related office experience in a fast-paced environment.

Shift

First (Day)

Number of Openings

1

Public Transportation Accessible

Yes

Veterans Encouraged to Apply

Yes

Physical Required

No

Drug Test Required

No

Compensation

$25.00 - $25.00 / Hourly

Postal Code

55057

Job Type

Full Time

Place of Work

On-site

Requisition ID

110265

Job Benefits

Carleton also offers a robust suite of benefits including: A generous 403(b) retirement plan with a 10% employer contribution and 2% employee contribution. Medical, dental, vision, life and disability insurance. Paid time-off, including 25 annual leave days, 8 paid holidays, and extra days at the end of the calendar year to make a continuous week off before New Year’s. Employee Assistance Program (EAP) for all employees. A dependent tuition program after six years of service.

Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area.