Personal Assistant / Executive Assistant (Short-Term Contract)

Careerflow Human Data Labs partners with AI companies to bring real-world professional expertise into their products. We are working with an AI research organization that is building systems capable of handling long, multi-step professional work. To do that well, those systems need to learn from how expert practitioners actually operate, not from generic online content.

What you will do:

• Choose one recurring task from your own work that spans days to months (for example, planning and running an offsite, or managing a quarterly board meeting cycle end to end)
• Complete a structured online form documenting that task end to end, at a level of detail where someone who has never done the job could follow it
• Cover the specifics: exact thresholds, scoring criteria, escalation paths, message channels, tool access, failure modes
• This is expected to take approximately 10 hours of total time and can be completed in multiple sittings.
• If you do well, you may be extended to provide multiple such submissions.

Requirements

• 5+ years supporting an executive or principal directly, currently or recently practising
• Ownership of complex, multi-week workstreams, not calendar management alone
• Experience supporting US-based executives or organizations
• Comfortable writing at length and being precise about rules and thresholds
• Available for 10-14 hours of focused work over a 7-10 day window

Process The entire process is intended to be quick and simple, taking less than an hour or two of your time, with quick results.

• You will need to go through an AI-driven interview (10-15 minutes) explaining your general background
• You will need to perform a small assessment that mimics the actual work (~30 minutes)
• Final review by in-house team

Company: Careerflow Human Data Labs Type: Part-time contract (1099), fully remote (US) Location: United States only Commitment: 10-20 hours/week (flexible scheduling, weekends okay) Compensation: $40 - 70 / hr (depending on experience) Start date: Immediate