Jobs in the United States

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Added 3 hours ago
Human Resources Generalist /AS1370P
Mississippi Gulf Coast Community College
Hattiesburg, MS
…reconciliation. 23. Assist with projects, activities, and HR event logistics, including Annual Open Enrollment, New Personnel Orientation, and Employee Development Program sessions. 24.…
Added 5 hours ago
CATERING MANAGER - KENNESAW, GA
Compass Group
KENNESAW, GA
…in all duties including training new associates, overseeing event set-ups, and directing any temporary personnel in addition to their everyday assignments. You will ensure proper service to…
Added 6 hours ago
J
Outreach Ambassador
Seattle, WA
- $25.5 to $30 USD / hour
Coordinate event logistics, outreach materials, and participant engagement
Added 6 hours ago
Senior Oracle Integration Cloud (OIC) Architect
Trimble Inc.
OH · CO
API Management: Develop and govern REST APIs and event-based integrations within the Oracle PaaS ecosystem.
Added 7 hours ago
Office Administrator
Express Employment Professionals
Clinton, TN
Support onboarding activities by preparing workspaces and coordinating first-day logistics with People & Culture.
Added 8 hours ago
VO
Executive Assistant
Volunteers of America Southwest
San Diego, CA
- $25 to $35 USD / hour
…administrative support, reception and front-desk coverage, event coordination, Board of Directors administrative support, and daily office support to maintain a welcoming, organized, and…
Added 8 hours ago
Associate Specialist, Sales Programs-- Transcatheter Heart Valve
Edwards Lifesciences LLC
CA
Coordinate meeting and event logistics, including researching and booking venues, arranging catering, reserving meeting space, coordinating transportation, and supporting other event needs.
Added 8 hours ago
Coordinator, Professional Development - Training
Davis Polk & Wardwell LLP
NY
…conferences for first- through fifth-year associates, the Senior Associate Leadership Academy, New Counsel Orientation, and the Counsel Conference), including assisting with program…
Added 8 hours ago
Catering Director
Compass Group
CHICAGO, IL
Manage the booking process, event forecasting, contracts, menu costing, equipment requirements, staffing, and logistics.
Added 8 hours ago
Senior Administrative Assistant
Hope Program, A Licensed Clinical Social Worker Professional Corporation
San Ramon, CA
Coordinate logistics for leadership meetings, events, training sessions, and departmental activities, ensuring all necessary resources and materials are available.
Added 8 hours ago
Sr. Tradeshows and Events Specialist
Sentec
Lincoln, RI
In this role you will serve as a project lead, managing event logistics, budgets, vendor relationships, and cross-functional coordination to deliver exceptional attendee experiences while…
Added 8 hours ago
CF
Gallery Associate/Coordinator of Public Programs
CSU Fullerton Auxiliary Services Corporation ("ASC")
Santa Ana, CA
- $18 to $21 USD / hour
Grand Central Art Center (GCAC) is seeking a highly motivated and engaged Gallery Associate/Coordinator of Public Programs to join our team. This position plays an important role in the…
Added 8 hours ago
Executive Assistant
Capstone
Eden Prairie, MN
Coordinate logistics for quarterly planning sessions, monthly All Hands meetings, and other team gatherings.
Added 8 hours ago
Director of Development
Central City Opera
Wheat Ridge, CO
…Development supervises the Special Events Manager, who leads event logistics, and the Development Associate, who serves as CCO's staff liaison to the Central City Opera Guild and manages…
Added 8 hours ago
IP
Enrollment Intern - (Immediate Opening)
IDEA Public Schools
United States
- $10 to $12 USD / hour
Conduct in-field recruitment to fill open seats across grade levels, including community outreach, calls to prospective families, event tabling, and occasional travel.
Added 9 hours ago
IC
Coordinator, Center for Performing Arts
Iowa Central Community College
Fort Dodge, IA
- $45,486.82 to $50,035.5 USD / year
Coordinate event plans and logistics for performances, rentals, conferences, and special events, including schedules, vendors, volunteers, and event personnel.
Added 9 hours ago
Complex Sales Coordinator
Hilton Garden Inn - St Pete Beach
St Pete Beach, FL
Coordinate group logistics, including rooming lists, BEOs, event schedules, and group resumes.
Added 9 hours ago
SF
Development Associate
Sojourner Family Peace Center
Milwaukee, WI
- $21 USD / hour
The Development Associate is responsible for gift entry and processing, generating donor acknowledgement letters, associated reporting, and maintenance of the database with precision,…
Added 9 hours ago
Simulation Education Specialist
Owensboro Community & Technical College
Owensboro, KY
Serve as a simulation content expert with those wanting to use new resources and new instructional methods. Each event will need to have a roadmap developed that is well planned and…
Added 9 hours ago
HUMAN RESOURCES SPECIALIST/ADMINISTRATIVE ASSISTANT
Davie County Schools
Mocksville, NC
Supports onboarding activities for newly hired employees, including identification badging, orientation logistics, and employee access to required systems and resources.
Added 9 hours ago
Executive Staff Assistant, ILR Dean’s Office
Cornell Univ (NYS Colleges & Exper Sta)
United States
…providing executive-level administrative, project management, event planning, and operational support. Success in this position requires exceptional judgment, discretion, professionalism,…
Added 9 hours ago
TU
Continuing Education Associate
The University Of Nebraska Medical Center
Omaha, NE
- $23.65 to $35.48 USD / hour
The Continuing Education Associate provides comprehensive administrative, technical, and educational support to the Center for Continuing Education. This role assists with the coordination…
Added 9 hours ago
Specialist I, Facility Management
ASM
United States
Assist with event logistics including room setup, communications, catering, supplies, signage, and day-of coordination.
Added 9 hours ago
SH
Talent Acquisition Coordinator
Sentara Health
Virginia Beach, VA
- $22.93 to $34.97 USD / hour
Support hiring events and recruiting campaigns through registration management, attendee communications, event calendars, supplies, shipping, logistics, and outcome tracking.
Added 9 hours ago
Central Office_ Administrative Assistant (Research, Data, and Evaluation) 2026-2027
DeKalb County School District
Stone Mountain, GA
…management, payroll processing, scheduling, record maintenance, and event coordination. Performs duties with moderate to little supervision as an experienced-level individual…

Capstone

Executive Assistant

Eden Prairie, MN, United States

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Job details

Experience: 3+ years of administrative experience supporting senior leaders or executives.
Posting language: English
Posted: Oct 30, 2026

Original job description

Description Capstone is looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership team and help keep our Eden Prairie office running smoothly.

In this role, you'll provide administrative and operational support to three senior executives while serving as a key resource for office coordination, meetings, and employee events. We're looking for someone who enjoys variety in their work, thrives in a collaborative environment, and can balance multiple priorities while anticipating the needs of others. This is a great opportunity for someone who enjoys building relationships, solving problems, and making a meaningful impact behind the scenes.

This position must be able to work out of our Eden Prairie, MN offices a minimum of 4 days per week, with the 5th workday optional to work from home.

Why You’ll Want to Join Capstone We support teaching and learning with amazing content that engages students, inspires teachers, and connects families and communities to move literacy forward. Capstone is a fast-paced growth company committed to cultivating a love of reading and learning. We know that Learning is for Everyone.

For more than 35 years, Capstone has been a national leader in K-5 educational content including digital products (PebbleGo, PebbleGo Next, PebbleGo Create, Capstone Interactive, Capstone Connect) and award-winning books. We combine a passion for helping foster a powerful love of reading and learning with the talent to create amazing content.

We are a mission-driven company that provides opportunities for professional learning and development and a culture of inclusion and belonging.

Responsibilities:

Executive & Administrative Support

Manage calendars, coordinate meetings, and support scheduling needs for three senior executives.
Coordinate leadership meetings, travel arrangements, and expense reporting.
Prepare presentations, reports, agendas, and meeting materials, including tracking action items and follow-up.
Assist with department purchasing, invoice processing, and budget tracking.
Help prioritize requests, coordinate projects, and ensure important deadlines and commitments are met.
Provide back-up administrative support to other executive leaders as needed.
Handle sensitive and confidential information with professionalism and discretion.

Office Coordination & Event Support

Help manage day-to-day operations of our Eden Prairie office, serving as a primary contact for office-related needs.
Coordinate with building management and office vendors to support a welcoming, organized, and functional workplace.
Manage office supplies, incoming and outgoing mail, packages, and shipping needs.
Support employee meetings and events, including scheduling, catering, room setup, and coordination with IT.
Coordinate logistics for quarterly planning sessions, monthly All Hands meetings, and other team gatherings.
Identify opportunities to improve office processes and create a positive employee experience.

Education, Experience, and Skills desired:

3+ years of administrative experience supporting senior leaders or executives.
Strong organizational skills with the ability to manage multiple schedules, projects, and competing priorities.
Excellent communication and interpersonal skills, with a customer-focused and collaborative approach.
Strong attention to detail, follow-through, and problem-solving abilities.
Ability to work independently, take initiative, and anticipate needs.
Professionalism and sound judgment when handling confidential information.
Minimum of intermediate proficiency with Microsoft Office, including Outlook, Teams, Copilot, Word, Excel, and PowerPoint.
Experience coordinating meetings, events, or projects.
An interest in finding ways to improve processes and leverage technology to work more efficiently.

Preferred Qualifications

Associate's degree in Business Administration, Human Resources, Communications, or a related field.
Previous experience supporting HR, business operations, or multiple executive leaders.
Experience coordinating virtual and hybrid meetings using Microsoft Teams, Zoom, or similar tools

Travel Requirements Approximately 10% travel between Minnesota work locations is required.

Inclusion & Belonging Capstone embraces equal opportunity and a culture of belonging for all employees and applicants. We are an Affirmative Action and Equal Opportunity Employer. All candidate information will be kept private according to EEO guidelines. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to hrservices@capstonepub.com.

The pay range for this role takes into account the wide range of factors that are considered surrounding compensation including but not limited to: skill sets, experience and training, work location, and other business and organizational needs. At Capstone, it is not typical for an individual to be hired at the top of the range for their role. A reasonable estimate of the current pay range is $65,000-85,000.

Capstone strives to provide comprehensive and market-competitive benefits to meet the needs of our employees and their families. Click here to see our benefits.

Pre-Employment Background Check Required

California Applicants:

Applicants from California can access our California Privacy Notice here .

Employment Authorization:

At this time Capstone unfortunately cannot sponsor or take over sponsorship of an employment visa. To be considered for one of our roles, applicants must be authorized to work in the United States.

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